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Estate Agency Administrator - Martin & Co Nottingham City Lettings & Estate Agents - Beeston

Office & Admin

2 hours ago1 view

We are seeking a proactive, organised, and client-focused Assistant Office Administrator to join our team. This role is central to the operation of our property portfolio, supporting activities across sales, lettings, and property management. You'll be a key liaison between landlords, tenants, buyers, vendors, contractors, and internal teams, ensuring excellent service delivery at every stage of the property lifecycle.
Key Responsibilities: Sales & Lettings Support:

  • Assist with the marketing of properties, including online listings, brochures, and photography coordination.
  • Handle enquiries, arrange viewings, and support agents with sales and lettings progression.
  • Liaise with vendors, buyers, landlords, and tenants throughout the transaction process.
  • Prepare tenancy agreements, sales memorandums, and relevant documentation.
  • Support referencing and compliance processes (e.g., Right to Rent, AML checks, etc.).

Property Management:

  • Act as the first point of contact for tenants and landlords regarding maintenance and tenancy issues.
  • Coordinate maintenance and repair works with contractors, ensuring timely resolution and quality standards.
  • Conduct periodic property inspections and report findings.
  • Manage rent increases and deposit returns.
  • Ensure all properties comply with relevant legal requirements (e.g., gas safety, EICR, EPC).

Administrative & Operational:

  • Maintain accurate records and update property management systems
  • Track key dates and deadlines (e.g., tenancy expiries, compliance checks).

Skills & Experience:

  • Previous experience in residential property sales, lettings, or management is essential.
  • Strong organisational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office and property management software (e.g., JUPIX).
  • Familiarity with UK property legislation and compliance (e.g., Tenancy Act, HMO regulations).
  • A customer-centric mindset with the ability to handle difficult situations calmly and professionally.

Qualifications:
· Full UK driving licence is essential
What We Offer:

  • Competitive salary
  • Commission
  • Ongoing training and career development opportunities.
  • Friendly and supportive team environment.

Job Types: Full-time, Permanent
Licence/Certification:

  • Driving Licence (required)
  • Estate Agency (required)
  • Experience
    Not required
  • Employment
    Full-time
  • Salary
    from £27,000 yearly
  • Benefits
    Commission opportunities
  • Starting time
    Immediate start!

pin iconWollaton Road, NG9 2NG, Beeston

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AdministratorBeeston

Real estate agency • 11-50 Employees

Hiring on JOB TODAY since May, 2025

Join a well-established agency known for its dedication to providing exceptional service in the property sector.

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Alexandra S.Active 1 hour ago
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