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Private Personal Assistant & Lifestyle Coordinator (HNWI Support) - Swift Staff - London

Office & Admin

2 hours ago37 views

Location: Flexible / London-based with travel as required 
Employment Type: Full-time 


Overview
We are seeking a highly organised, discreet, and proactive Personal Assistant to support a high net worth individual with both personal and professional responsibilities. This is a varied and fast-paced role requiring excellent judgement, flexibility, and the ability to manage multiple priorities seamlessly. 


The ideal candidate will be comfortable handling a mix of administrative duties, lifestyle management, and day-to-day practical tasks, while maintaining the highest level of confidentiality and professionalism.


Key Responsibilities:


Administrative&CommunicationSupport

  • Managing and responding to emails, calls, and correspondence on behalf of the principal 
  • Drafting, proofreading, and organising documents and communications 
  • Diary management, including scheduling meetings, appointments, and reminders 
  • Acting as a point of contact between the principal and external stakeholders 
  • Maintaining filing systems (digital and physical)

Household & Personal Management:

  • Overseeing daily household operations and liaising with domestic staff 
  • Coordinating maintenance, repairs, and service providers 
  • Managing laundry and dry cleaning arrangements 
  • Running personal errands (shopping, returns, collections, gifting) 
  • Ensuring household supplies are stocked and organised

Travel & Lifestyle Coordination

  • Booking and managing domestic and international travel (flights, accommodation, transport) 
  • Preparing detailed itineraries and travel packs 
  • Managing passports, visas, and travel documentation 
  • Arranging restaurants, memberships, and leisure activities

Financial & Organisational Support

  • Tracking expenses and assisting with budgets 
  • Managing invoices, receipts, and basic financial administration 
  • Liaising with accountants, advisors, and other professionals 
  • Paying bills and monitoring regular outgoings

Events & Social Planning

  • Organising private events, dinners, and social engagements 
  • Managing invitations, guest lists, and logistics 
  • Coordinating suppliers such as caterers and venues

General & Ad Hoc Duties

  • Conducting research and sourcing products or services 
  • Handling last-minute requests and troubleshooting issues 
  • Supporting with personal appointments (health, fitness, etc.) 
  • Assisting with packing/unpacking for travel when required

Requirements
We welcome applicants from a range of backgrounds who can demonstrate strong organisational and coordination skills. This role may particularly suit individuals with experience in:


  • Hospitality roles (e.g. front of house, concierge, guest services) 
  • Customer service or client-facing positions 
  • Administrative or office support roles 
  • Team Assistant or Coordinator positions 
  • Personal Assistant or Executive Assistant roles

Key Skills & Experience

  • Excellent organisational and time management skills 
  • Strong written and verbal communication 
  • Ability to multitask and prioritise effectively 
  • High level of discretion and professionalism 
  • Confident using email, calendars, and standard office software 
  • A proactive, “can-do” attitude with strong problem-solving ability

Personal Attributes

  • Reliable, trustworthy, and detail-oriented 
  • Calm under pressure and adaptable to changing priorities 
  • Resourceful with strong initiative 
  • Polished and professional in manner 
  • Flexible with working hours when required

Benefits:

  • Competitive salary 
  • Opportunity to work in a dynamic, high-profile environment 
  • Potential travel opportunities

Application Process:
Please submit your CV along with a short cover note outlining your relevant experience and interest in the role.

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Stephen C. avatar icon
Stephen C. from Swift Staff is interviewing people like you for this position today! Let them know you are interested!
  • Experience
    Required
  • Employment
    Full-time
  • Schedule
    Standard hours: Monday to Friday, 9:00am – 6:00pm
  • Salary
    up to £19.23 hourly
  • Benefits
    Overtime Pay / Time Off in Lieu (TOIL)

pin icon20-22 Wenlock Road, N1 7GU, London

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Personal AssistantLondon

Recruitment Agency • 11-50 Employees

Hiring on JOB TODAY since August, 2025

We’re a London-based recruitment agency specialising in administrative roles. We’re committed to connecting talented professionals with businesses that value efficiency, organisation, and excellent service.

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Stephen C.Active 2 hours ago
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