Personal Assistant (PA) - Personal Admin Assistant - London

Part-Time Assistant Sales Associate Temporary Summer Opportunity – Fixed Term I’m looking for a confident, outgoing, and personable Part-Time Assistant Sales Associate to join me for a temporary summer opportunity on a fixed-term basis. This role is ideal for someone who enjoys meeting new people, building genuine relationships, and creating strong rapport with prospects in a smooth, respectful, and engaging way. It would particularly suit a motivated go-getter who enjoys creating non-traditional networking opportunities, stepping outside their comfort zone, and turning their passions into real projects and experiences. You should be comfortable taking instructions, listening carefully, working closely with management, and being ready to execute tasks effectively throughout shifts and activities. The role also requires someone who can adapt quickly in a fast-paced environment while maintaining a professional and approachable manner. Based in London, the role will primarily involve Friday and Saturday evening shifts, with the possibility of occasional weekday evening work. This is an excellent opportunity for students or anyone looking to earn additional income while gaining valuable real-world experience in sales, communication, relationship building, and turning prospects into sales opportunities. What I’m Looking For • Confident and outgoing personality, • Strong communication and interpersonal skills, • Comfortable building rapport with prospects and helping turn conversations into sales opportunities, • Ability to take instructions well, listen carefully, and execute tasks effectively, • Professional, respectful, and approachable manner, • Well-presented appearance with a smart / smart-casual dress sense suitable for representing the brand during sales pitches and networking opportunities, • Reliable and flexible with evening availability What You’ll Gain • Hands-on sales and customer engagement experience, • Increased confidence in communication and relationship building, • Experience in identifying opportunities and converting prospect interest into sales conversations, • Flexible part-time evening work, • A fun, fast-paced, lively, and busy city environment, • Extra income over the summer period Location: London Schedule: Primarily Friday & Saturday evenings, plus occasional weekday evenings Contract: Temporary / Fixed-Term Summer Role

Job Title: Office & External Relations Administrator Location: NW London Position Type: Part-Time (Monday–Friday, TBC) About Us We are a dynamic and expanding property management and investment company based in NW London. We manage a diverse and expanding portfolio of residential and commercial properties. As the business continues to scale, we are seeking a highly organised and proactive individual to support office operations, external stakeholder coordination, and administrative functions across the Group. Role Overview The Office & External Relations Administrator plays a central role in ensuring the smooth operation of the office, supporting the CEO and coordinating with partners, suppliers, and external stakeholders across property and finance. The role requires strong organisation, clear communication, and the confidence to manage a broad range of responsibilities in a busy, growing business. Key Responsibilities Office Operations & Administration • Oversee daily office operations, ensuring an organised and professional work environment., • Prepare documents, maintain filing systems, and ensure administrative records are up to date., • Manage data entry, database maintenance, and reporting on property-related and internal records. • Monitor office supplies, technology, and general office upkeep. Executive & Team Support • Provide administrative support to the CEO, including diary management, meeting scheduling, and occasional PA tasks. • Support the wider team, including property managers and external finance contacts with administrative and compliance-related tasks. External Relations & Communication • Act as a key liaison for external vendors and other third parties., • Handle incoming communications (phone, email, and post) professionally and efficiently., • Build and maintain strong working relationships with external property management and finance/accounting teams. • Process invoices, manage supplier communications, and maintain accurate financial records., • Coordinate with external accountants and finance partners to support smooth financial workflows. Property & Compliance Coordination • Assist, where necessary, with coordinating project work, and tracking follow-up actions., • Support the creation and maintenance of organised processes, tracking systems, and compliance-related documentation. • Maintain systems to ensure timely completion of property and administrative tasks. Skills & Qualifications • Proven office administration experience: property-related sector experience is helpful but not essential. • Excellent organisational and multitasking abilities, with strong attention to detail., • Clear and confident written and verbal communication skills., • Proficiency in Microsoft Office; ability to learn new software quickly., • Ability to work independently while contributing effectively to a small team., • Confident liaising with external suppliers, contractors, or professional service partners., • Basic finance or bookkeeping knowledge is desirable but not essential. Hours • Part-Time: (Monday–Friday, TBC) Benefits • Competitive salary based on experience, • Opportunities for career development within a growing organisation, • Supportive, collaborative, and stable work environment

Administrative Support • Managing calendars and schedules, • Organizing meetings and appointments, • Preparing documents, reports, and presentations, • Handling correspondence (emails, letters, calls), • Screening phone calls and messages, • Responding to emails on behalf of the employer, • Coordinating with clients, staff, and vendors, • Acting as a point of contact, • Booking flights, hotels, and transportation, • Preparing travel itineraries, • Organizing business events or personal functions, • Managing reservations and logistics

We are a seeking a dedicated, organised, and professional Administrative & Compliance Coordinator to join our team. Key Responsibilities * Managing daily administrative and clerical duties * Maintaining and updating Microsoft Excel and Google Sheets * Handling company email correspondence through Microsoft Outlook * Managing council tax administration and related correspondence * Assisting with insurance documentation, renewals, and claims * Maintaining compliance records and ensuring documentation is up to date * Processing and recording customer orders accurately * Data entry and record management * Organising digital and physical filing systems * Supporting management with day-to-day administrative tasks * Liaising with suppliers, customers, and service providers * Assisting with operational and compliance-related duties within the business Requirements * Professional, and respectful manner * Excellent spoken and written English * Strong administrative and organisational skills * Highly IT literate * Confident using: * Microsoft Outlook * Microsoft Excel * Google Sheets * Microsoft Office applications * Able to multitask and work efficiently under pressure * Fast learner and able to follow instructions accurately * Strong attention to detail * Excellent communication and telephone skills * Reliable, trustworthy, and proactive * Able to work independently and as part of a team Personal Qualities * Positive attitude and willingness to learn * Strong work ethic * Quick-thinking and solution-oriented * Professional appearance and conduct * Comfortable working in a female-led environment * Able to manage multiple responsibilities throughout the day Salary: Negotiable based on experience and suitability. To apply, please send your CV along with a short introduction about yourself and your relevant administrative experience.

HR Assistant / Recruiter – Romanian & Russian Speaking Location: Southwark, Central London Job Type: Full-Time / Contract Working Hours: Monday to Friday, 12:00 to 20:30 (40 hours per week) Immediate Start Available We are currently seeking a professional and motivated HR Assistant / Recruiter to join our Head Office team in Central London. This is an excellent opportunity for an organised and enthusiastic individual looking to develop their career within recruitment and human resources in a fast-paced and dynamic environment. Key Responsibilities As an HR Assistant / Recruiter, your duties will include: • Managing the full recruitment process, including sourcing, screening, interviewing, and selecting candidates, • Coordinating interviews and communicating with applicants throughout the hiring process, • Maintaining accurate employee and candidate records, • Answering telephone and email enquiries professionally, • Acting as the first point of contact for clients, staff, and candidates, • Supporting the day-to-day administrative operations of the office, • Assisting management with business development and operational tasks, • Delivering excellent customer service and representing the company professionally at all times Candidate Requirements The ideal candidate will be: • Highly organised with excellent time-management and multitasking abilities, • Confident, proactive, and able to work effectively under pressure, • Professional in both appearance and communication, • A strong team player with excellent interpersonal skills, • Flexible, adaptable, and willing to take on additional responsibilities, • Comfortable attending external meetings and events when required, • Passionate about recruitment, HR, and people management, • Reliable, detail-oriented, and customer-focused Skills & Experience Essential: • Previous experience working in an office environment, • Strong computer literacy and administrative skills, • Excellent spoken and written English, • Fluency in Romanian and Russian Desirable: • Previous recruitment or HR experience, • Additional language skills, particularly Bulgarian What We Offer • Full training and ongoing support, • Friendly and supportive team environment, • Opportunities for career growth and development, • Pension scheme and company benefits, • Modern office located in Southwark, Central London

Diary & Inbox Management: Screening calls, monitoring inboxes, and prioritizing complex meeting schedules. Travel Logistics: Arranging itineraries, transport, and accommodation, often including international travel. Meeting Support: Organizing meeting rooms, preparing presentations, taking minutes, and tracking action items. Administration: Filing, managing databases, compiling expenses, and acting as the first point of contact for clients and staff. Private/Lifestyle Support: (Common for Private PAs) Booking restaurants, running errands, or managing household staff and personal appointments. Handling and responding to all correspondence including phone calls, emails and letters Scheduling appointments and organising diary entries Setting reminders for meetings, appointments and other important tasks Making travel and hotel arrangements Planning conferences, workshops, seminars and other events Taking notes at meetings, preparing the minutes and subsequently distributing to all participants Liaising with other members of staff and external parties such as clients and press Preparing expense reports and maintaining a filing system

Note: visit official ITOOLAPK, COM weebsite and fill the form on career page. Thanks ITOOLAPK a growing SaaS product company, is seeking a diligent and organized individual to join our team. This role is crucial in ensuring the smooth daily operation of our office environment and providing essential support to our employees. Key Responsibilities: Managing office supplies, inventory, and ordering as needed. Maintaining an organized and efficient office space. Handling incoming calls, emails, and correspondence. Greeting visitors and ensuring a welcoming reception area. Assisting with scheduling appointments and managing calendars. Providing administrative support to various departments, including data entry and document preparation. Coordinating internal meetings, including room setup and refreshments. Assisting with basic IT troubleshooting and liaison with external IT support. Requirements: Proven experience in an administrative or office support role, preferably within a tech or SaaS environment. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software. A proactive attitude with the ability to work independently and as part of a team. High attention to detail and problem-solving skills. We are looking for a motivated individual who is eager to contribute to a dynamic and collaborative workplace.

ANS CARE SOLUTIONS LIMITED is a growing employment agency dedicated to providing high-quality staffing solutions and exceptional support services to clients and candidates. We are seeking an organised, proactive, and experienced Office Manager to oversee the daily operations of our office and support the continued growth of our business. Key Responsibilities • Manage the day-to-day administrative operations of the office, • Supervise office staff and coordinate administrative duties, • Maintain office systems, records, and filing procedures, • Support recruitment and staffing coordination activities, • Handle incoming calls, emails, and client enquiries professionally, • Monitor office supplies and manage supplier relationships, • Assist with payroll administration, invoicing, and timesheet processing, • Ensure compliance with company policies and relevant regulations, • Coordinate meetings, schedules, and staff communications, • Support senior management with operational and reporting tasks Requirements • Previous experience in an Office Manager or administrative management role, • Excellent organisational and multitasking skills, • Strong communication and interpersonal abilities, • Proficiency in Microsoft Office applications, • Ability to work independently and manage priorities effectively, • Experience within recruitment, healthcare staffing, or employment agencies is desirable, • Knowledge of compliance and office procedures within a regulated environment is an advantage Hours: 37.5 (Full Time) How to Apply Please send your CV and a cover letter

Artist campaigns, packed calendars, moving invoices, last-minute requests, half-finished thoughts. All of this requires a tight ship to be run. As our Executive Assistant, you’ll be running a system to make sure all of the above runs smoothly and as efficiently as possible for the wider team. You’ll support the leadership team across company operations, finance admin, diary management, office organisation and day-to-day logistics. This is an operational role at the centre of the business. You'll own the manual, reactive work that keeps everything moving, so the central team can stay focused on theirs. This is not a content role, a social media role, or a way into the creative team. It's for someone who actually enjoys operations and making things run properly. In short, spreadsheets give you life. What Will I Do? Leadership & Executive Support • Support the central team with day-to-day operations, coordination and practical admin, • Take ownership of recurring admin and the manual work that keeps everything running, • Manage diary and calendar logistics, • Support travel planning and bookings, • Handle reactive in-person tasks and day-to-day problem-solving, • Act as an information filter by surfacing what matters and quietly handling what doesn’t Finance & Business Operations • Support the day-to-day running of finance and admin across the business, • Help manage billing, invoicing, payment follow-up and internal financial processes, • Keep trackers, records and operational systems accurate, organised and up to date, • Work confidently within existing automations and internal systems New Business & Internal Support • Build Mailchimp templates and handle sends, • Support outreach, follow-up and day-to-day coordination, • Organise assets, source files and supporting materials when needed, • Support research for internal strategy work and wider company outputs, • Help produce recurring internal updates and newsletters Meetings, Team Admin & Office Management • Act as a first point of contact for internal logistics and team admin queries, • Support meeting prep, note-taking and action tracking, • Help maintain a calm, organised and well-run office, • Manage post, parcels, supplies and equipment, • Coordinate cleaners, deliveries and day-to-day practical upkeep, • Maintain shared trackers, contact systems and internal resources across the business Who Are You? Educated to degree level (preferred in a relevant field). An undergraduate degree in Business Administration, Business Management, Operations or a closely related field is preferred. The grounding matters. We want someone who has already studied how organisations actually run. Experienced in a similar role. You’ve done this kind of work before. You’ve supported a leadership team, run a calendar, owned the trackers, and learned the rhythm of operational work in a fast-moving environment. Organised to an unusual degree. You get genuine satisfaction from a well-maintained tracker, a tidy inbox, and a room that’s been set up before anyone even has to ask. A natural at managing people and priorities. You’re comfortable working across different styles, personalities and levels of urgency without needing constant hand-holding. Calm under reactive pressure. Things move quickly here. You’re discreet, reliable and level-headed enough to keep moving with them. Digitally native and tech-literate. You're not a developer, but you've already worked out how to use automations to make your own life easier. You'll do the same for us. Confident with numbers. You’re comfortable working with figures day to day. Reconciling invoices, spotting errors in a tracker, sense-checking a total, keeping budgets and payment records tidy. Numbers don't intimidate you, and you take care to get them right. Fluent in the essentials. Strong Google Workspace skills are essential, especially in Sheets. You're comfortable with formulas, filters, and building trackers that work properly. Experience with Xero and Mailchimp is a bonus. Being quick with new tools matters more. Industry-curious. You're interested in music and culture, and you've got enough context to spot the details. Operations-oriented by choice. This matters most: you want to build a career in operations. You're here for the role itself, not as a way into content or socials, but you still have somewhat of an understanding for music and the industry. What’s in it for You? • Salary: £26,000–£30,000 depending on experience., • Unlimited Annual Leave: With tracking and support to ensure a minimum of 28 days per year., • Generous Pension Contributions: 2:1 employer match on pension contributions., • Career Progression: A clear development path, with scope to grow into an Operations or Business Manager function as the company scales., • Hybrid Working: Two days in the office per week, based in East London, with the option to work remotely., • Vibrant Work Culture: Collaborate with like-minded peers who prioritise creativity and a balanced work-play environment.