Office Administrator
16 days ago
Hounslow
We are seeking a proactive and organised Office Administrator to manage and oversee the daily operations of our Beauty and Aesthetic Training school The successful candidate will ensure the smooth running of office activities, maintain efficient administrative systems, and provide support to tutors and various remote teams within the organisation. Key Responsibilities
Administrative Support
Answer and direct phone calls, emails, and correspondence.
Maintain and update office policies, procedures, and records.
Organise and schedule meetings, appointments, and events.
Scanning Documents
Maintaining student portfolios
Enrolling students Office Management
Responsible for opening and closing the academy
Manage academy supplies inventory and place orders as necessary.
Ensure the academy environment is tidy, organised, and well-maintained.
Liaise with suppliers, contractors, and service providers.
Oversee the use and maintenance of office equipment. Data Management
Maintain accurate records of office expenses and manage petty cash.
Manage models coming in for treatments and taking appointments
Update and manage databases and filing systems.
Ensure compliance with data protection and confidentiality requirements. Team Support
Provide administrative assistance to staff members and management.
Assist in student onboarding including preparing induction materials. Other Duties
Handle incoming and outgoing post and deliveries.
Contribute to ad hoc projects and initiatives. Skills and Qualifications
Essential:
Proven experience in an administrative or office management role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organisational and multitasking skills.
Excellent written and verbal communication skills.
Attention to detail and a high level of accuracy.
Positive personality and attitude
ability to think outside the box
flexible with working hours, hours can change subject to course schedule.
Holidays to be taken during term time Desirable:
Knowledge of [Google Drive experience, microsoft word, excel CRM or accounting software].
Understanding of basic bookkeeping and financial processes.
Experience in event planning or project management. Personal Attributes
Professional and approachable demeanour.
Ability to work independently and as part of a team.
Resourceful, with a solution-focused mindset.
Discretion and confidentiality in handling sensitive information.
Ability to work in a stressful environment Salary Starting from £25k depending on experience How to Apply
To apply for this position, please submit your CV and a cover letter outlining your suitability for the role.
