Homework Hub

The Assistant Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness, efficiency, and safety for Homework Hub staff, students, and families. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. This person must have leadership skills, be exceptionally well organized, computer-savvy, fast-paced, flexible, and enjoy the administrative challenges of supporting a busy office of students, teachers, and staff. Responsibilities include: 1. Office Maintenance - Serve as the point person for office maintenance such as mailings, ordering of supplies, monitoring equipment, and paying bills. In charge of organizing office operations and procedures. 2. Office Organization - Ensure that main office, front desk, bathrooms, supply closet, and classrooms are maintained and organized. Monitor cleanliness of the Homework Hub (including supervising cleaning staff), update and maintain office folders and student folders. Ensure staff/student organization of schedule by keeping track of staff hours and student assignments as well as checking in teachers and students. 3. Supervision of all Students, Teachers, Staff - Manage safety precautions for all students (aware of allergies, voice/noise level, bathroom safety, and dismissal of students). Assist in communication between students and teachers. Manage staff with being on time, carrying out their duties, and limit excessive social interactions. 4. Administrative Assistance - Answer the phones, design and create flyers, spreadsheets, documents, photocopying, and other tasks as needed. 5. General Advertising - Perform advertising related tasks as needed. This includes sending out email blasts through Constant Contact or posting on social media. Maintaining and updating website with the assistance of Hibu (website company). Overseeing the Marketing Coordinator's responsibilities and communicating immediate needs. 6. HR Coordinator, Recruiter, and Test Prep Coordinator - Perform related tasks as needed. Overseeing HR Coordinator and Recruiter. Keeping track of their schedules and communicating immediate needs. 7. Emails and Text Messages - Keeping track and responding immediately to all email and messages you can answer confidently. 8. Database/Schedule - Tracking schedule for cancellations and booking appointments. Must fully learn the use of our database and be quick on the computer (including typing at a fast rate). Office Assistant tasks and job responsibilities may be revised, added, or discontinued as needed to support the effective and efficient operations of the Homework Hub. Requirements - Proven office management, administrative, or assistant experience. Knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Knowledge of the education system, such as understanding the difference between academic levels such as AP, regents, and honors classes. Patient, kind, and pleasant demeanor dealing with parents, colleagues, and students. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Apple devices. A degree in Communications or Business is a strong plus. Hours for this position: Monday-Friday 9AM-5PM Please note that we will do a thorough background and reference check on all interviewees. Job Type: Full-time Pay: $20.00 - $22.00 per hour Schedule: 8 hour shift Work Location: In person

Job Title: Personal Assistant Location: [West Babylon, NY] Job Type: [Part-time] About Us: [Marco construction, we are hiring new staff for Personal Assistant to the CEO.] Job Summary: Personal The Personal Assistant (PA) will provide comprehensive administrative support to [name/position of the person you’ll be assisting] to enhance their productivity and ensure smooth operations. The ideal candidate will be organized, detail-oriented, and able to handle various tasks with professionalism and discretion. Key Responsibilities: Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Communication: Handle correspondence, including emails and phone calls, ensuring timely responses. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation. Research: Conduct research on various topics as requested and prepare reports or summaries. Task Management: Assist with personal and professional tasks, prioritizing effectively to meet deadlines. Record Keeping: Maintain organized files and documentation for easy retrieval. Event Planning: Assist in planning and organizing events, including logistics and guest management. Confidentiality: Handle sensitive information with discretion and integrity. Qualifications: Proven experience as a personal assistant or in a similar administrative role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities. Preferred Qualifications: What We Offer: Competitive salary [Additional benefits, such as health insurance, paid time off, etc.] Opportunity for professional growth and development. How to Apply: Interested candidates should send their resume and a cover letter

Answering calls, scheduling appointment, Checking eligibility and pre-auth (will train)

About Us: Salenger, Sack, Kimmel & Bavaro (SSKB) is a leading law firm experienced in medical malpractice, personal injury, construction accidents, and product liability. We are committed to providing exceptional legal services and ensuring our clients receive the support and representation they deserve. We’re looking for a dedicated and empathetic individual to join our team as an Intake Specialist. Job Summary: The Intake Specialist will be the first point of contact for potential clients. This role involves handling incoming inquiries, assessing the needs of callers, and ensuring a smooth transition from initial contact to consultation with our legal team. Your primary goal is to instill comfort, confidence, and trust in potential clients, assuring them that they are at the right law firm. The ideal candidate will have excellent communication skills, a strong sense of empathy due to the nature/seriousness of the calls, and the ability to manage multiple tasks efficiently. Key Responsibilities: ● Client Interaction: Answer incoming calls and inquiries, providing a warm and professional first impression of the firm. Ability to console and advise distressed callers. ● Needs Assessment: Listen to potential clients’ concerns, ask pertinent questions, and gather essential information to determine the appropriate legal services. ● Information Management: Accurately document client information, case details, and any relevant data into the firm’s case management system. ● Collaboration: Work closely with attorneys and legal staff to ensure that potential clients are connected with the right legal team member. ● Client Support: Assist with addressing client concerns, answering questions, and providing information to enhance the client experience. ● Continuous Improvement: Provide feedback to improve intake processes, client communication, and overall client satisfaction. Qualifications: ● Experience: Previous experience in a customer service, client relations, or intake role is preferred, especially in a legal or professional services environment. ● Bilingual: Proficient in Spanish or English ● Skills: Strong interpersonal and communication skills, with the ability to empathize with clients while maintaining professionalism. ● Organization: Highly organized, with the ability to manage multiple tasks and prioritize effectively. ● Technology: Proficiency in using case management software, CRM systems, and basic office software (e.g., Microsoft Office Suite). ● Education: A high school diploma is required; an associate or bachelor’s degree is preferred. ● Attributes: Detail-oriented, proactive, and able to work both independently and as part of a team. Salenger, Sack, Kimmel & Bavaro, LLP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, age, religion, ancestry, national origin, alienage or citizenship status, gender, pregnancy, sexual orientation, disability or handicap, marital and partnership status, arrest or criminal conviction record, status as a victim of domestic violence, genetic information (including predisposing genetic characteristics), military/veteran status, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Job Type: Full-time Pay: $27-37 per hour Benefits: ● Dental insurance ● Health insurance ● Life insurance ● Paid time off ● Retirement plan ● Vision insurance Schedule: ● 8 hour shift Work Location: In person

About Us: Salenger, Sack, Kimmel & Bavaro (SSKB) is a leading law firm experienced in medical malpractice, personal injury, construction accidents, and product liability. We are committed to providing exceptional legal services and ensuring our clients receive the support and representation they deserve. We’re looking for an enthusiastic and empathetic individual to join our team as a Receptionist. Job Summary: As the first point of contact for our clients and visitors, the Receptionist plays a critical role in creating a positive and welcoming atmosphere at our firm. We are looking for someone with a friendly demeanor, excellent communication skills, and a strong sense of professionalism. Your primary goal is to instill comfort, confidence, and trust in potential clients, assuring them that they are at the right law firm. This role involves managing the front desk, handling phone calls, and providing administrative support to ensure the smooth operation of the office. Key Responsibilities: ● Greet and Welcome: Provide a warm and friendly welcome to clients, visitors, and staff, ensuring they feel comfortable and valued from the moment they enter the office. ● Answer and Direct Calls: Handle incoming phone calls with a polite and professional tone, directing them to the appropriate staff members or departments. ● Client Interaction: Maintain a positive and empathetic attitude in all client interactions, both in-person and over the phone. ● Administrative Support: Assist with various administrative tasks such as sorting mail, managing office supplies, and preparing documents. ● Maintain a Tidy Reception Area: Ensure the front desk and reception area are always clean, organized, and presentable. ● Handle Inquiries: Respond to general inquiries about the firm’s services with knowledge and professionalism. Qualifications: ● Experience: Previous experience in a receptionist, administrative assistant, or customer service role, especially in the legal field. ● Personality: Friendly, approachable, and empathetic with a strong customer service orientation. A natural people-person who enjoys interacting with others and making them feel welcome. ● Communication Skills: Excellent verbal and written communication skills with a clear and pleasant phone manner. ● Professionalism: Demonstrates a polished, professional appearance and demeanor at all times. ● Organization: Highly organized with the ability to manage multiple tasks efficiently and effectively. ● Adaptability: Able to handle unexpected situations with grace and remain calm under pressure. ● Technology: Proficient in using office equipment, phone systems, and basic computer software (e.g., Microsoft Office Suite). Salenger, Sack, Kimmel & Bavaro, LLP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, age, religion, ancestry, national origin, alienage or citizenship status, gender, pregnancy, sexual orientation, disability or handicap, marital and partnership status, arrest or criminal conviction record, status as a victim of domestic violence, genetic information (including predisposing genetic characteristics), military/veteran status, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: ● Dental insurance ● Health insurance ● Life insurance ● Paid time off ● Retirement plan ● Vision insurance Schedule: ● 8 hour shift Work Location: In person