This role is hands-on and execution-heavy. You will:
- Vendor & Lab Setup
- Research and contact labs, TPAs, and service providers (Quest, Labcorp, DNA labs, etc.).
- Assist with setting up lab accounts, vendor profiles, and portal access.
- Track requirements, forms, contracts, and follow-ups for each vendor.
- Operational Setup & Coordination
- Help build and maintain spreadsheets/trackers for:
- Lab accounts and contacts
- Pricing, panels, and test menus
- Locations, hours, and service availability
- Schedule and coordinate calls/meetings with partners, labs, and service providers.
- Assist with collecting required documentation (licenses, insurance, compliance forms).
- Administrative Support
- Manage email inboxes, calendars, and basic correspondence on behalf of leadership.
- Prepare and organize digital files, templates, and internal documents.
- Draft simple letters, emails, and checklists related to operations and lab setup.
- Customer & Partner Communication
- Answer and route basic inquiries from potential partners, vendors, and clients.
- Take detailed notes on calls and summarize next steps.
- Maintain a clean log of all outreach, responses, and open tasks.
Ideal Candidate Profile
You’ll thrive in this role if you: - Are highly organized and love checklists, spreadsheets, and keeping things on track.
- Are comfortable on the phone and email, reaching out to vendors and following up.
- Can take a rough idea from the owner (“we need lab accounts set up”) and turn it into tasks and follow-through.
- Are detail-oriented and careful when handling forms, contracts, and account setups.
- Are comfortable working in a startup / build-from-scratch environment where not everything is defined yet.
Requirements - Previous experience as an administrative assistant, office coordinator, medical office assistant, or operations assistant preferred.
- Strong communication skills (written and verbal).
- Proficiency with:
- Email and calendar tools
- Google Workspace or Microsoft Office (especially Excel/Sheets and Word/Docs)
- Ability to manage multiple tasks and follow-ups at once.
- Comfortable learning new online systems and portals.
- Reliable, professional, and able to handle confidential information.
Nice to Have (Bonus Points) - Experience in healthcare, labs, medical offices, or occupational health.
- Experience dealing with vendors, B2B accounts, or credentialing.
- Familiarity with basic compliance concepts (HIPAA, DOT, etc.)—not required, but helpful.
What We Offer - Opportunity to help build Lab Centers of America from the ground up.
- Direct access to leadership and a meaningful voice in how systems and processes are set up.
- Growth potential into operations management, vendor management, or office management as we expand.
- Experience
- Required
- Languages
- English – Advanced
- Employment
- Part-time
- Schedule
- monday- Friday
- Starting time
- Immediate start!
525 New Jersey 73, Marlton, 08053, Evesham
Administrative AssistantEvesham
Healthcare • 1-10 Employees
Hiring on JOB TODAY since November, 2025
Lab Centers of America is a growing diagnostics and testing brand focused on convenient, reliable lab services for individuals, employers, and healthcare partners. We’re in build mode—standing up vendor relationships, lab accounts, and oper
Jewel P.Active 10 hours ago
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