Administrative Asst/ Front Desk Reception - Olympic Plumbing & Heating

Location: Plainview, NY 11803 Job Type: Full-Time Working Hours: Monday to Friday, 8:00 AM – 5:00 PM (Saturday availability is a plus) Job Description: We are looking for a reliable and friendly Front Desk / Office Assistant to join our team in Plainview, NY. This position is responsible for daily front desk operations and basic office support. Responsibilities: • Answer and direct incoming phone calls, • Greet customers and visitors, • Prepare and send quotations to customers, • Follow up with customers as needed, • Perform basic office and administrative tasks, • Support sales and office team with daily work

📢 Hiring: Front Desk Receptionist – Physical Therapy Clinic (Hicksville, NY) Our family-owned Physical Therapy Clinic in Hicksville, NY is looking for an experienced Front Desk Receptionist to join our friendly team. Full-time | Mon–Fri | 10:00 AM – 6:00 PM 🚉 Walking distance from the LIRR train station Core Responsibilities: Scheduling patient appointments Managing follow-ups and reminders Checking patients in and out Handling phone calls and patient inquiries Accurate data entry in WebPT Verifying insurance (if required) Supporting daily office workflow and organization What We’re Looking For: Honest, dedicated, and sincere work ethic Focused and reliable Team player with a family-minded attitude Willing to help with other office duties when needed Competitive perks offered. Further details will be discussed during the interview.

Pay: $19.00 - $21.00 per hour Job description: Administrative Assistant - Full Time Monday- Friday 9am-5pm. A Prominent Real Estate Office, Laffey Real Estate is one of the largest family owned Real Estate firms on Long Island and Queens with 10 locations. Administrative assistant role includes many parts of the Real Estate Industry. This candidate will work with other leaders and team members in each of the business departments. About the Role Are you a highly organized and motivated individual with excellent administrative skills? Join Laffey Real Estate, one of the largest and most prominent family-owned real estate firms on Long Island and in Queens. With 10 locations, we are seeking a full-time Administrative Assistant to become a vital part of our team. In this role, you will be a key player, collaborating with leaders and team members across all business departments to help our firm operate smoothly and efficiently. What You'll Do: Act as the first point of contact for our office, managing phones and professional email correspondence. Maintain accurate records through meticulous data entry. Master our CRM system to support our client relations. Apply your strong decision-making and time management skills to a variety of administrative tasks. Who We're Looking For: The ideal candidate is a proficient professional with a solid command of technology and communication. Must be proficient in: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher), Microsoft 365, and Canva. Adept at using: Instagram and Facebook for business. Skills: Exceptional time management, organizational, and decision-making skills. Communication: Strong verbal and written communication is essential. Real estate experience is a plus, but not required—we will provide comprehensive training! Job Type: Full-time Benefits: Paid time off Work Location: In person

We are seeking an organized and compassionate employee who is able to multitask in a fast-paced office.

Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.