Data Entry Specialist - Lightspeed Commerce Montreal - Providence

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• The United States Secret Service

  

  Police Officer (Secret Service Police), $75,000 Recruitment Incentive

  21 days ago

  Providence

  NOTE: This position must be performed in Washington, DC so relocation to Washington, DC will be required. Recruitment Incentive: Applicants may be eligible for a $75,000 recruitment incentive in accordance with regulatory requirements. Click apply to view full details and eligibility of this recruitment incentive. At their core, those who join the Secret Service are courageous, intelligent, strong and determined. A diverse team capable of balancing our investigative mission and fulfilling our protective legacy. Proven to be worthy of trust and confidence. Be tomorrow's Secret Service. Duties During the course of their careers, Secret Service Police carry out assignments in protection. Duties include: • Providing protection for The White House Complex, The Vice President's Residence, The Main Treasury Building and Annex, and foreign diplomatic missions and embassies in the Washington, D.C. area., • Traveling in support of the Presidential, Vice Presidential, and foreign heads of state/government missions., • Enforcing mandated protective responsibilities as described under Title 18, United States Code, Section 3056A. Requirements • U.S. citizenship is required., • Possess a current valid U.S. driver's license., • Must be at least 21 years old at the time of application and under 40 at referral. Exceptions may apply for those with current or prior service in federal law enforcement positions covered by special retirement provisions. The Secret Service has determined that age is essential to the performance of this position., • Carry and use a firearm. Maintaining firearm proficiency is also mandatory., • Possess uncorrected visual acuity of no worse than 20/100 binocular. Possess corrected visual acuity of 20/20 or better in each eye., • Hearing loss, as measured by an audiometer, must not exceed 25 decibels (A.S.A. or equivalent I.S.O.) in either ear in the 500, 1000, and 2000 Hz ranges. Applicants must be able to hear the whispered voice at 15 feet with each ear without the use of a hearing aid., • Submit to a drug test prior to your appointment and random drug testing while you occupy the position., • Complete 12 weeks of intensive training at the Federal Law Enforcement Training Center (FLETC) in Glynco, GA or Artesia, NM and 17 weeks of specialized training at the James J. Rowley Training Center in Laurel, MD., • Certify that you have registered with the Selective Service System or are exempt from having to do so, if you are a male applicant born after December 31, 1959.

• Highbar Physical Therapy

  

  Billing Specialist

  9 days ago

  Providence

  Job DescriptionHighbar Physical Therapy is Hiring! Help us revolutionize the Physical Therapy industry! Highbar is a leading outpatient physical therapy practice experiencing significant growth with locations across New England. We’ve evolved our name to reflect the standard of care we’ve always provided and demonstrate how we are different. We bring together the science of musculoskeletal health with the art of individualized care, consistently delivering life-changing outcomes for our patients. The Billing Specialist is responsible for all revenue cycle activities which include: posting payments, analyzing explanation of benefit (EOB) statements and monitor accounts receivables. The billing specialist will maintain compliance with insurance companies and notify the Senior billing specialist when further investigation is necessary. The role also includes quality monitoring to ensure clean claim processing. What You'll Do: • Receive and post patient payments and schedule visits when necessary, • Apply insurance payments to patient accounts, • Follow up with insurance companies when claims are incorrectly denied, submit appeals and revise account information when necessary, • Regularly review and maintain up to date knowledge of insurance guidelines, • Guide and assist Patient Care Coordinators through difficult accounts, • Provide information and assist patients when help is needed by researching and resolving billing problems or issues, • Communicate and provide information to attorneys regarding medical records and patient balancesQualifications:, • High school diploma or general education degree (GED), • Basic knowledge of billing and/or account receivable experience, • Billing and coding certification preferred.Compensation, • Starting at $21/hour, with compensation adjusted based on experience, skills, and role alignment, • We also offer a comprehensive benefits package including Medical, Dental & Vision; 401(k); voluntary disability and life insurance options; Fitness & Wellness program; paid holidays and paid time off; flexible work hours; community volunteer opportunities, and more.Take the next step in your career with Highbar Physical Therapy - Apply today! More About Us:We develop leading-edge physical therapists who practice at the top of their license, acting as primary care providers for musculoskeletal disorders, and challenging themselves and their patients to reach new goals. Highbar is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity, sexual orientation, disability, age, or veteran status.

• Charles IT

  

  Proactive Administrator

  27 days ago

  Providence

  Job Description Exceptional Service. Endless Improvement. Passionate People. Honest and Forthright. These values guide everything we do, and we achieve them thanks to the diverse and collaborative efforts of our team. We are dedicated to creating a supportive environment where every team member can thrive. This includes fostering learning, professional growth, and valuing each team member’s input, all within a culture that promotes work-life balance and a strong sense of belonging. Due to growth, we are currently seeking to add a Proactive Administrator to our exceptional team. You will be responsible for the upkeep of patching for Charles IT and our clients, liaising with the vendor. Responsibilities • Execute scheduled overnight maintenance, including ESXi upgrades, firmware updates, and other planned downtime work, • Manage and complete NOC tickets as assigned, • Oversee system patching across client environments and troubleshoot any patching issues, • Ensure all failed or missing patches are properly documented and assigned tickets, • Maintain patch compliance by ensuring all patches are applied within 21 days of release, • Collaborate with internal teams to ensure proactive system health and stability, • Assist with additional proactive maintenance tasks and initiatives as needed Requirements • 3+ years of hands-on experience in IT systems administration or a similar role (preferred), • Experience working with tools and platforms such as ConnectWise, Cisco, Meraki, Datto, VMware, and Microsoft Office 365 is a plus, • Certifications such as MCSA, VCP, CCNA, or similar, • Strong troubleshooting skills, particularly around patching and system updates, • Excellent organizational skills with strong attention to detail, • Ability to manage multiple priorities in a fast-paced, client-focused environment, • Strong communication and collaboration skills, • Self-motivated and able to work independently with minimal supervision, • Enthusiasm for learning and growing within a rapidly expanding company Benefits Charles IT offers a competitive benefits program including Medical, Dental, Vision, Life, Disability, Paid Holidays, PTO, 401K, and bonuses. In addition, we offer free dry cleaning, a fully stocked break room, Friday team lunches, paid training, team-building outings every quarter, professional development and so much more! Our Commitment to Inclusion: Charles IT is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected category. We welcome and encourage diverse perspectives. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be required.

• CEI

  

  Electrical Resource Coordinator

  11 days ago

  Providence

  Job DescriptionElectrical Resource Coordinator Contract Length: 12 months Location: Providence, RI Pay Rate: 36/hr Job Purpose The Resource Coordinator is responsible for planning, scheduling, and coordinating Electric Distribution work across Rhode Island. This role ensures efficient delivery of work to both internal crews and external contractors and works closely with supervisors supporting line and substation operations. Key Responsibilities • Plan, schedule, and manage construction work and resource assignments to meet business needs in the most efficient and cost-effective manner, • Coordinate short- and long-term Opex and Capital projects, ensuring all customer and project deadlines are achieved, • Optimize scheduling based on workforce availability, performance, geography, and real-time operational needs, • Utilize internal systems to prepare comprehensive project packages for contractors, including job cards, drawings, materials, and required documentation, • Track and manage work backlog to ensure timely completion of all projects, • Balance and allocate internal and external resources to meet both immediate and future workload demands, • Monitor field work to ensure proper use of materials, equipment, and adherence to schedules, • Identify and escalate risks related to scheduling, materials, equipment, or field conditions, and recommend solutions, • Support reliability initiatives by ensuring all required activities are properly scheduled and executed, • Prioritize and bundle maintenance and contingency work to improve efficiency and maximize resource utilization, • Lead and facilitate construction and coordination meetings with internal teams and external stakeholders, • Serve as the primary point of contact for contractors and stakeholders, providing guidance on scheduling and project updates, • Build and maintain strong stakeholder relationships to support operational goals and adherence to company processes, • Maintain a working understanding of overhead, underground, or substation operations (roles may be specialized by function), • Participate in storm response and emergency operations as required Qualifications • Associate’s degree from a technical school preferred, • 4–6+ years of relevant experience, ideally within the utility or energy industry, • Experience in scheduling, operations, and project/program management, • Proven ability to manage projects and coordinate teams independently, • Strong planning, organization, and prioritization skills, • Excellent communication and stakeholder management abilities, • Ability to influence and collaborate effectively across teams, • Knowledge of Rhode Island Energy policies and operational practices is a plus, • High level of accountability and commitment to performance excellence, • Proficient in Microsoft Office and utility/work management systems #INDGEN #ZR

• RI Temps, Inc.

  

  Accounting Clerk/Billing & AP

  21 days ago

  Providence

  Job Description Accounting Clerk (Billing & AP) $50,000 – $55,000 | Full-Time (40 hrs./week) If you’re the kind of person who loves a clean spreadsheet, catches tiny errors others miss, and gets real satisfaction from balancing numbers—this one’s for you. We’re looking for a detail-driven Accounting Clerk to support our Controller with billing, accounts payable, and keeping everything running smoothly behind the scenes. What You’ll Be Doing Client Billing Support (Your Main Focus) • Keep billing cycles organized and accurate using Excel, • Update and maintain billing schedules (WIP, billed, and “to be billed”), • Reconcile data across spreadsheets and invoice drafts, • Upload final billing data into ERP system, • Finalize invoices in our system, • Gather supporting documentation (vendor invoices, T&E reports, etc.), • Track progress across ~50 invoices per month (some simple, some complex) This role requires focus, precision, and the ability to double-check your work like a pro Accounts Payable (Own It!) • Manage full-cycle AP process, • Work with Project Managers to code invoices correctly, • Coordinate with the Controller on check runs Additional Support • Research and resolve vendor payment questions, • Assist with client billing inquiries, • Organize and maintain historical records, • Jump in where needed, a team player. What We’re Looking For • Strong Excel skills (you’re comfortable building and updating schedules), • Highly detail-oriented (you catch what others miss), • Organized and able to manage multiple tasks/deadlines, • Comfortable following structured processes and internal controls, • Reliable, professional, and responsive, • Takes good notes—and actually uses them Why This Role Stands Out • Stable, full-time opportunity with consistent hours, • Mix of independent work + team collaboration, • Great role for someone who enjoys structured accounting processes, • Opportunity to build strong experience in billing + AP The Ideal Candidate You’re someone who: • Enjoys working with numbers and systems, • Takes pride in accuracy and organization, • Doesn’t rush—you get it right, • Can stay focused through detailed, repetitive tasks Ready to bring your precision and Excel skills to a team that values it? Apply today! Company DescriptionYour Complete Satisfaction is Our Number One Goal Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.Your Complete Satisfaction is Our Number One Goal\r\nSince 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.

• Delta Dental of Rhode Island

  

  Accounts Receivable Specialist

  11 days ago

  Providence

  Job Description POSITION SUMMARY: Responsible for coordinating daily posting of cash and associated transactions, collection processes, finance related customer service, analyzing receivable related G/L accounts and account reconciliations. Essential Functions: • Coordinate posting and reconciliation of daily cash receipts including lockbox, ACH and credit card payments., • Reconcile general ledger accounts associated with accounts receivable activity on a monthly basis., • Integrate billing and payment data from ancillary systems into internal accounting system, • Responsible for ensuring responses to customer service inquiries from both internal departments and external customers are timely, thorough, professional and accurate., • Oversee review of Aged Trial Balance and resolution of old balances., • Group collection process through termination. Includes regulatory correspondence, phone calls, coordination of efforts with Sales department and communication with collection agencies, • Assist enrollment department in resolving payment variances resulting from eligibility discrepancies. Requirements: • Bachelor’s degree in finance/accounting or 2-3 years equivalent experience., • Experience in a corporate Accounts Receivable department, • Proficiency in Microsoft Office, • Dynamics GP knowledge preferred or other mid-sized company accounting platform, • Attention to detail and accuracy, • Professional customer service skills (including excellent verbal and written communication skills), • Proven ability to work as part of a team in a fast-paced environment

• MG+M The Law Firm

  

  Accounts Receivable Specialist

  29 days ago

  Providence

  Job Description MG+M The Law Firm (MG+M) has an immediate opening for an Accounts Receivable Specialist in our Boston, Providence, Wilmington, O’Fallon, New Orleans, or Jackson offices. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. This detail-oriented individual will primarily be responsible for monitoring Partner accounts receivable balances. This task will include monthly Aged AR reports; reviewing balances for collection activity; recording communications across departments; diary for follow-up; responding to inquires, including identifying payments for cash application and monthly AR meetings. Essential Duties and Responsibilities: • Monitor and reduce Aged AR for assigned Partners through monthly AR reports and reoccurring AR review meetings., • Record collection activity in software, including emails/phone calls, and create collection spreadsheets., • Provide payment instruction to clients/attorneys when requested., • Research and compile billing/payment histories at client request and to aid in monitoring Insureds’ SIRs., • Complete any accounts receivable write-offs in Aderant; communicate with clients for remittance details., • Use BillBlast website and other e-billing websites to determine invoice status when aged for collection., • As directed, assist in YE preparation and assessment of Aged AR balances by Billing Attorney. Candidate Requirements: • Previous experience in law firm collections with an emphasis on multi-payor billing and insurance carriers., • Detail oriented individual with excellent skills in time management, communication and problem solving., • Previous experience in law firm time and billing software such as Aderant or a similar product preferred; Proficiency in Microsoft Excel is essential., • Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent., • Communication: Demonstrate excellent verbal and written communication skills., • Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments., • Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines., • Teamwork: Contribute to building a positive team spirit and support the success of colleagues. Personal Attributes: • Ability to work efficiently in a fast-paced environment., • Highly organized with strong attention to detail., • Self-motivated and capable of independent work., • Excellent verbal and written communication skills., • Professional in interactions with a wide variety of individuals., • Skilled in prioritizing and managing multiple tasks., • Consistently punctual with excellent attendance., • Flexible and willing to assist wherever needed., • Demonstrates understanding of and adherence to firm policies and procedures., • Comfortable working in a high-volume, deadline-driven environment with shifting priorities., • Strong problem-solving skills. Why Should You Apply? MG+M offers a hybrid work environment, competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k). MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.

• Red House Design Build

  

  Finance, HR & Administration Manager

  1 month ago

  Providence

  Job DescriptionRed House will be New England’s leader in high-end residential design and construction. Achieving our Horizon ‘38 vision — $38M revenue, 2–3 studios, roughly 70 employees by 2038 — requires a finance and administration function strong enough to support disciplined growth without adding friction to the operational core. The Finance, HR & Administration Manager owns the operational engine of that function: the day-to-day finance, HR, and administrative systems that let the rest of the company deliver the Red House Experience. Where the Controller owns financial reporting and technical accounting, and the CEO owns strategic financial direction, this role ensures the cash, people, compliance, and administrative systems underneath run with precision, care, and follow-through. This role protects and advances Clarity — transparent information and reliable systems; Trust — confidentiality, accuracy, and evenhanded service; and Care — an employee experience that reflects Red House’s commitment to our people. MAIN RESPONSIBILITY The Finance, HR & Administration Manager is accountable for the operational integrity of Red House’s finance, HR, and administrative functions. This role owns clean transactional finance, HR operations and compliance, employee experience, and the day-to-day management of the studio environment — and ensures each feeds the Controller’s reporting and the CEO’s strategic decisions with accuracy and timeliness. Beyond execution, this role is expected to contribute to business office strategy at both the department and company level — identifying opportunities for process improvement, cost discipline, and systems evolution as Red House grows. The ideal candidate thinks beyond execution to shape where the business office itself is going. This is a development seat. The role is designed to grow in scope and altitude over time, with a defined path toward Director of Finance, HR & Administration — eventually peer to the Director of Operations on the Leadership Team — as the company scales toward Horizon ‘38. CORE ACCOUNTABILITIES • Lead, Manage, and Hold Accountable (LMA), • Finance Operations & Transactional Integrity, • HR Operations, Compliance & Employee Experience, • Office, Facilities & IT Coordination, • Partnership with Controller on Period Close & Financial RhythmKEY RESPONSIBILITIES 1. Lead, Manage, and Hold Accountable • Lead, manage, and develop the Office Coordinator; hold weekly 1:1s and set clear quarterly priorities., • Maintain and update SOPs across Finance, HR, and Admin functions; review annually., • Maintain Red House job descriptions and the departmental Accountability Chart in partnership with the CEO and DoO., • Contribute business office strategy and process thinking to Leadership Team conversations, with a defined path toward formal LT membership as the role matures. 1. Finance Operations & Transactional Integrity • Oversee day-to-day QuickBooks operations, with the Office Coordinator owning transactional bookkeeping execution (AP entry, AR entry) under your supervision. Formal reconciliation of bank and statement accounts remains with the Controller. Partner with the Controller on system structure and chart of accounts integrity., • Own AP cycle: invoice review, coding, approval workflow, vendor payments, exception handling., • Own AR cycle: customer invoicing, collections follow-up, and coordination with Production on billing milestones., • Execute bi-weekly payroll through Paycor; ensure accurate job cost allocation and time-entry integrity., • Oversee and audit COI tracking, insurance renewals, vendor credit applications, and W-9 compliance — ensuring the Office Coordinator’s execution is accurate and current., • Maintain financial controls and AP approval workflows as defined with the Controller and CEO. 1. HR Operations, Compliance & Employee Experience • Administer employee benefits, including annual open enrollment, 401(k) administration, and carrier relationships., • Ensure compliance with applicable federal, state, and local employment law (FLSA, FMLA, ADA, EEO, Title VII, OSHA); monitor regulatory changes and update policies accordingly., • Maintain and update the Employee Handbook, HR policies, and departmental procedures., • Maintain HRIS data, personnel files, and compliance documentation (I-9, E-Verify, EEO, state filings)., • Track and administer leave programs (PTO, FMLA, state leave, LOA) with accurate records., • Coordinate workers’ compensation claims, reporting, and return-to-work programs; partner with carriers and field leadership on workplace safety compliance., • Own new-hire onboarding logistics in partnership with hiring managers., • Support the performance review cadence: scheduling, documentation, follow-through., • Advise managers on performance management, corrective action, and employee relations matters., • Serve as a confidential, trusted point of contact for employee questions, concerns, and sensitive matters. 1. Office, Facilities & IT Coordination • Oversee the Providence studio environment: supplies, vendors, equipment, cleaning, maintenance., • Ensure the studio presents professionally to employees, clients, and visitors., • Coordinate with managed IT services for user support, equipment, and technology operations., • Manage meeting logistics, company events, and team gatherings. 1. Partnership with Controller on Period Close & Financial Rhythm • Ensure clean, timely transactional inputs for the Controller’s month-end close., • Support WIP data integrity and sub-ledger accuracy in partnership with the Controller., • Participate in monthly financial review with the CEO and Controller., • The Controller role is a permanent part of Red House’s financial structure. As the Finance, HR & Administration Manager grows into the Director seat, they will provide leadership and oversight of the full function while preserving the Controller’s specialized work and our two-sets-of-eyes financial controls.PERFORMANCE STANDARDS, • Payroll processed accurately and on schedule every cycle., • AP aging managed within defined terms; vendor relationships protected., • AR actively managed through the weekly aging report; less than 10% of balances outstanding beyond 30 days; no balances exceeding 60 days without documented follow-up and Leadership Team visibility., • Month-end transactional inputs delivered clean and on time to the Controller., • Benefits, HR compliance, and employee records audit-ready at all times., • Employee Handbook current with applicable law — reviewed at least annually., • Workers’ compensation claims managed within state guidelines with active return-to-work coordination., • Office Coordinator developing under clear management and quarterly goals., • SOPs documented and current across Finance, HR, and Admin., • Day-to-day Finance, HR, and Administrative operations are independently managed within 90 days, with escalation limited to exceptions or strategic decisions., • Positive feedback from the Leadership Team and staff on responsiveness, confidentiality, and follow-through.LEADERSHIP & BEHAVIORAL COMPETENCIES, • Financial operations fluency — AP/AR, payroll, job costing, QuickBooks, financial statements., • HR generalist judgment — benefits, employment law, employee relations, and absolute discretion., • Systems thinking — seeing and improving the flow of work., • Composure under pressure — financial deadlines and sensitive personnel matters handled with calm., • Service orientation — treats employees, vendors, and leadership with responsiveness, respect, and follow-through., • Collaboration across altitude — fractional remote Controller, hands-on CEO, direct report, Leadership Team., • Strategic orientation — contributes to business office strategy, not just execution., • Growth orientation — role approached as trajectory, not destination., • Financial and ethical integrity.MINIMUM QUALIFICATIONS, • 5–10 years of experience combining finance operations, HR, and/or office management, ideally in a small-to-mid-size service business ($5–$20M revenue)., • Experience in construction, design-build, architecture, or professional services strongly preferred., • Demonstrated success running AP/AR cycles, payroll execution, and job costing workflows., • Working knowledge of federal and state employment law, benefits administration, and HR compliance., • Strong QuickBooks proficiency; Paycor and Buildertrend a plus., • Advanced Excel/Google Sheets fluency., • Comfortable using AI tools to increase departmental efficiency and capacity., • Experience supervising at least one direct report., • Bachelor’s degree in Accounting, Finance, Business, HR, or equivalent experience.COMPENSATION & BENEFITS, • Base salary: $82,000–$98,000, commensurate with experience., • Eligibility for Red House’s company-wide Gross Profit Share Plan after six months of employment. The plan rewards tenure, regular hours invested during the year, responsibility, and company performance. At this role’s level, annual GP share payouts typically range from 5–15% of base salary, growing with tenure and role scope. Actual payouts vary with company performance and team size., • Clear development path toward Director of Finance, HR & Administration compensation (total comp $115K+) as role evolves., • Health insurance, 401(k) with company match, PTO, professional development support.WORK ENVIRONMENT Full-time, in-office role at Red House’s Providence studio, 177 Sherburne Street. Monday–Friday, 8:00 AM–4:30 PM. Sustained computer work, confidential financial and personnel information handling, deadline-driven rhythm, daily in-person collaboration with a 22-person team. Occasional light lifting (up to 20 lbs). Powered by JazzHR 54Ju12luSi