Documentation & Data Management Specialist - Accurate Ingredients Inc - Farmingdale

\n Republic Airport (FRG) | East Farmingdale, NY\n Are you a hands-on finance leader who enjoys wearing multiple hats and making a visible impact on an organization's success? Avports is seeking a Finance & Administrative Manager to serve as the principal financial and administrative leader at Republic Airport (FRG), one of New York's premier general aviation airports.\n This is an excellent opportunity for an experienced accounting professional who enjoys combining finance, administration, payroll coordination, human resources support, and team leadership in a dynamic airport environment.\n About the Role\n Reporting directly to the Airport Manager, the Finance & Administrative Manager is responsible for leading the airport's accounting, financial reporting, budgeting, purchasing, administrative operations, payroll coordination, and human resources administration functions. This position plays a key role in ensuring financial integrity, operational efficiency, regulatory compliance, and effective workforce administration for both union and non-union employees.\n You will work closely with airport leadership, Corporate Finance, Corporate Human Resources, NYSDOT, tenants, vendors, auditors, and labor representatives to support the continued success of Republic Airport.\n What You'll Do\n Finance & Accounting\n \n \n Lead all airport accounting activities, including general ledger management, account reconciliations, month-end closing, and financial reportingPrepare annual budgets, forecasts, variance analysis, and financial presentationsOversee tenant billing, accounts receivable, collections, and cash management activitiesMaintain strong internal controls and financial accountabilityCoordinate internal and external auditsPrepare reports and analyses required by airport management, NYSDOT, and corporate leadership\n Administration & Business Operations\n \n \n Manage administrative operations and office support functionsAdminister purchasing and procurement processesMaintain contracts, vendor records, and business documentationCoordinate departmental systems, technology, and office resourcesSupport airport projects, capital planning, and operational initiatives\n Human Resources & Labor Administration\n \n \n Coordinate onboarding, orientation, training compliance, and employee recordkeepingSupport payroll administration, timekeeping review, leave tracking, and personnel changesAssist with employee relations, investigations, and policy administrationSupport workforce administration in a multi-union environmentMaintain confidential personnel, payroll, and labor-relations records\n Leadership\n \n \n Supervise accounting and administrative personnelEstablish priorities, monitor performance, and promote accountabilityBuild strong working relationships with employees, tenants, vendors, auditors, and stakeholdersSupport business continuity and emergency-response activities as needed\n What We're Looking For\n Required Qualifications\n \n \n Bachelor's degree in Accounting, Finance, Business Administration, or a related fieldFive (5) or more years of progressively responsible accounting, finance, or business administration experienceTwo (2) or more years of supervisory or management experienceExperience with: \n \n • General ledger accounting\n, • Financial statement preparation\n, • Budgeting and forecasting\n, • Account reconciliations\n, • Accounts receivable and billing\n, • Internal controls and audit support\n, • Month-end and year-end close processes\n Strong Microsoft Excel and Microsoft 365 skillsExcellent communication, leadership, organizational, and customer-service skills\n Preferred Qualifications\n \n \n Experience in airports, aviation, transportation, public-sector, infrastructure, or other regulated environmentsExperience supporting payroll, human resources, and administrative operationsExperience working in a unionized workforce environmentExperience with ERP, accounting, payroll, or HRIS systemsCPA, CMA, SHRM-CP, PHR, or similar professional certification\n Why Join Avports?\n At Avports, you'll join a respected airport operator with nearly a century of aviation experience and a growing portfolio of airports across the United States and Caribbean. You'll have the opportunity to contribute directly to the success of Republic Airport while working alongside experienced airport professionals in a collaborative and mission-focused environment.\n Benefits May Include\n \n \n Medical, Dental, and Vision InsuranceHealth Savings and Flexible Spending AccountsShort-Term and Long-Term Disability InsuranceLife and AD&D InsuranceSupplemental Insurance Options401(k) Profit-Sharing Retirement PlanPaid Vacation and Sick LeavePaid Company HolidaysProfessional Development Opportunities\n Location: East Farmingdale, New York\n \n Position Type: Full-Time, Exempt\n \n Work Arrangement: On-Site\n Avports is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace.\n \n\n \n \n Compensation details: 83000-102000 Yearly Salary \n \n \n \n \n PIf9a8b78645b6-25405-41827875

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Job Description As a key member of our Warehouse team, you will be responsible to process customer orders accurately and efficiently so that shipments are processed to ship in a timely and accurate manner. An important part of the position requires the Team Member to be responsible for the detailed inspection of product and documents. YOUR KEY RESPONSIBILITIES/ ACCOUNTABILITIES • Pack/Repackage materials to customer packaging requirements, • Understand packaging codes, • Safely package items into the appropriate container, • Report any material issues, non-conformities, and/or other concerns, • Receiving incoming and loading outgoing material, • Operate machinery and drive a forklift, • Carpentry skills with ability to build wood crates is a plus, but not required, • Operate various tools properly as needed, • Work onsite effectively as part of the Pioneer team, • Other responsibilities outside the scope of daily task to maintain the smooth running of the business YOUR KEY KNOWLEDGE, EXPERIENCE & QUALIFICATIONS • Ability to lift or move heavy materials, • Experience operating machinery, • Comfortable driving a forklift, • Physical ability to work standing all day while moving about entire warehouse, • Impeccable attention to detail, • Must be able to read, understand and interpret written instructions, • Friendliness, enthusiasm, and reliability with a positive “team-player” attitude, • Excellent communication, interpersonal and organizational skills, • Strong work-ethic with the ability to work in a fast-paced, result-driven environment, • Ability to work independently and as part of a team, • DLA experience is a plus, but not required.\nCompany Description For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best. For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best.

HVAC Service Dispatcher \n Farmingdale, NY \n $35-$40/Hr + Benefits \n \n Allegiance Group is partnering with a well-established mechanical contractor to recruit an experienced HVAC Service Dispatcher for their growing team. \n \n Our client is a mechanical contractor in Farmingdale specializing in commercial and high-rise residential projects across Long Island. They're looking for an organised HVAC Dispatcher to coordinate service calls, support field technicians, and keep customers informed throughout the day. \n You'll manage the daily schedule, match technicians to service needs, and respond to changing priorities. This is a hands-on role for someone who communicates clearly, stays calm under pressure, and can keep several tasks moving at once. \n \n Key Responsibilities \n\n • Schedule and dispatch HVAC technicians to service calls.\n, • Prioritise urgent requests and adjust schedules as needed.\n, • Gather job details and provide technicians with clear service information.\n, • Track technician locations, availability, and job progress.\n, • Keep customers updated on appointment times and service status.\n, • Communicate with technicians, customers, and internal teams throughout the day.\n, • Record service requests, work orders, and job updates accurately.\n, • Monitor open calls and follow up to help ensure timely completion.\n, • Coordinate parts, equipment, or follow-up visits when required.\n, • Support daily service operations and help resolve scheduling issues.\n\n \n Requirements \n\n • Previous experience in HVAC dispatch, service coordination, or a similar role.\n, • Strong communication and customer service skills.\n, • Excellent organisation and attention to detail.\n, • Ability to manage a busy schedule and respond to changing priorities.\n, • Comfortable communicating with field technicians and customers by phone and email.\n, • Proficiency with Microsoft Office; experience using dispatch or service management software is a plus.\n, • Knowledge of HVAC service work is an advantage.\n\n \n This is a great opportunity to join an established mechanical contractor and play a central role in keeping service operations organised and customers well supported. \n \n Benefits \n\n • Health insurance\n, • 401(k)\n, • Paid time off (PTO)\n, • Discretionary bonus\n\n \n How to Apply \n For more information, contact Alex at +1 (917) 310-3380 \n \n Alternatively, send your up-to-date resume to Alex@allegiance-grp.com

Job Description HVAC – Dispatcher • Farmingdale NY, • Perm, • $65-80K, • In office position We are seeking a detail-oriented and highly organized HVAC Dispatcher to support our service operations team. This role is responsible for coordinating technician schedules, managing customer communications, handling billing and collections, and ensuring timely ordering and tracking of parts. The ideal candidate has strong multitasking skills, excellent communication abilities, and a background in administrative or service coordination—preferably within the HVAC or mechanical services industry. Key Responsibilities: Dispatching & Scheduling: • Schedule and dispatch HVAC technicians to residential and commercial service calls, • Prioritize service calls based on urgency, technician availability, and geographic location, • Communicate job details, updates, and changes to technicians in real-time Customer Communication: • Serve as the primary point of contact for customers regarding scheduling, service updates, and general inquiries, • Follow up with customers post-service to ensure satisfaction and resolve any concerns Billing & Invoicing: • Prepare and issue accurate invoices for completed service calls and maintenance agreements, • Work with accounting or service teams to ensure proper job costing and timely billing, • Address billing discrepancies or customer payment questions professionally Collections: • Track outstanding invoices and follow up with customers regarding overdue payments, • Maintain records of collection activity and communicate with management on collection status, • Escalate unresolved payment issues when necessary Parts & Inventory Management: • Order parts and materials needed for service calls and scheduled repairs, • Track shipments and delivery timelines to ensure technicians have what they need, • Maintain organized records of inventory, backorders, and vendor information Administrative Support: • Maintain accurate records in the dispatching and CRM software, • Assist in generating service reports, quotes, and other documentation as needed, • Support field staff with job-related administrative tasks Qualifications: • 2+ years of experience in a dispatching, service coordination, or administrative role (HVAC or trades industry preferred), • Knowledge of HVAC terminology, equipment, and service operations a strong plus, • Proficient in office software and service management platforms (e.g., QuickBooks, ServiceTitan, etc.), • Strong communication and organizational skills, • Ability to multitask and stay calm under pressure, • Familiarity with billing, invoicing, and collections processes.

Position: Purchasing Manager Location: Farmingdale, NY (In Office) Salary: $100k – $115k National Distribution firm seeks a Category Purchasing Manger to join their Team Responsibilities • A buyer will perform a variety of tasks, including but not limited to: inventory analysis, price book management, marketing, alternative markets, and negotiating with vendors, • MUST have experience purchasing grocery items, specially produce and perishables., • Manages all purchasing activities, • Direct interaction with all departments within the company, as well as with key customers, • Analyze changes or new issues in materials and supplies to find ways to reduce costs and improve quality, • Receive orders and grants approval for purchases of goods and services, • Rely on extensive experience and judgment to plan and accomplish goals Requirements • Finance experience / pricing evaluation / retail cost analysis /gross profit margin knowledge a plus, • Prior experience in procurement of CPG products required, • C-Store (convenient store) experience is a plus, • Strong Analytical Skills and Negotiating Skills, • Must be highly proficient in Microsoft Office programs

Company Description Guercio & Guercio, LLP is one of New York State’s leading school law firms, representing numerous school districts, public educational institutions, and local governments. The firm also maintains an active personal injury litigation department, offering a diverse range of legal services. Since its founding in 1956, the firm has built and maintained an outstanding reputation in its core practice areas. Prospective team members can expect to join a well-established, respected firm with deep roots in the legal and education communities. Role Description Guercio & Guercio, LLP is seeking a full-time on-site experienced attorney (7+ years) for its Farmingdale office to practice primarily in the areas of Education Law, Special Education Law, Labor & Employment Law, and Litigation. The attorney will work under the supervision of partners and directly with school district and municipal clients on a broad range of matters, including: general counsel and legal advice; student discipline; special education matters, impartial hearings and appeals; labor and employment issues; board governance and policy matters; collective negotiations; administrative proceedings; state and federal litigation. Qualifications • J.D. from an accredited law school., • Admission to practice law in New York State., • Minimum of 7 years of experience in education law, labor law, employment law, municipal law, labor negotiations, or related public-sector practice., • Demonstrated experience handling litigation, administrative proceedings, and/or labor arbitrations., • Strong legal research, drafting, negotiation, and advocacy skills., • Excellent written and verbal communication abilities., • Ability to independently manage a significant caseload while working collaboratively with senior partners and clients. Benefits • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Starting salary, commensurate with experience, is expected to range from $140,000 to $200,000.