JOB TODAY logo

Documentation & Data Management Specialist - Accurate Ingredients Inc - Farmingdale

Office & Admin

6 hours ago16 views

Accurate Ingredients is seeking a Data Management & Documentation Specialist for its Farmingdale office. The position is responsible for maintaining customer, supplier, product, pricing and other master data within SAGE ERP; administering Master Agreements; maintaining documentation controls; responding to customer documentation requests; developing recurring reports; auditing data quality; and working across Sales, Customer Service, Purchasing, Accounting and Operations.


Key Responsibilities
Data Management

  • Maintain and update databases, spreadsheets and information management systems.
  • Monitor data quality and integrity, identifying and resolving inconsistencies or errors.
  • Perform data audits, validation and reconciliation activities.
  • Develop and maintain data standards, naming conventions, and organizational structures.
  • Generate routine reports and dashboards to support operational and management decision-making.
  • Coordinate data collection from multiple departments and ensure consistency across systems.
  • Support data migration, cleansing, and archival projects.

Documentation Management

  • Maintain document control systems and repositories.
  • Create, organize, review, and distribute controlled documents, including policies, procedures, manuals, forms and records.
  • Ensure documentation is current, accurately version-controlled and compliant with organizational standards.
  • Coordinate document reviews, approvals and periodic updates with stakeholders.
  • Monitor document retention and disposal practices in accordance with company policies and regulatory requirements.
  • Develop filing structures and documentation standards to improve accessibility and efficiency.

Compliance and Quality Assurance

  • Ensure adherence to data governance, records management, and document control policies.
  • Support internal and external audits by providing documentation and evidence as required.
  • Maintain confidentiality and security of sensitive business information.
  • Assist in implementing process improvements related to data management and documentation practices.
  • Track compliance metrics and prepare reports for leadership.

Collaboration and Support

  • Serve as a point of contact for data and documentation-related inquiries.
  • Train employees on documentation standards, data entry requirements and document management systems.
  • Collaborate with departments to identify opportunities for process improvement and automation.
  • Support project teams by organizing project documentation and maintaining records throughout project lifecycles.

Required Qualifications

  • Associate's or Bachelor's degree in Business Administration, Information Management, Data Management, Library Science, Records Management, or a related field.
  • 2-5 years of experience in data coordination, document control, records management, or administrative operations.
  • Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and SharePoint.
  • Experience working with databases, document management systems, or enterprise information systems.
  • Excellent organizational skills with strong attention to detail.
  • Strong written and verbal communication skills.
  • Ability to handle confidential and sensitive information with discretion.

Preferred Qualifications

  • Experience with data governance, quality management, or records management programs.
  • Knowledge of document control processes in regulated environments.
  • Familiarity with SharePoint, Power BI, ERP systems, CRM platforms, or document management software.
  • Certification in records management, document control, quality systems, or information governance is a plus.
  • Experience
    Not required
  • Employment
    Full-time
  • Schedule
    Monday - Friday; 8:45 to 5:00
  • Salary
    $70,000 – $79,500 yearly
  • Starting time
    Immediate start!

pin icon125 Schmitt Boulevard, 11735, Farmingdale

icon
Office & AdminFarmingdale

Broker - Distributor of Food Ingredients • 11-50 Employees

Hiring on JOB TODAY since September, 2026

Accurate Ingredients offers meaningful work, a collaborative team, and a reduced-hour workweek that supports true work-life balance—all within an established company where your contributions make a visible impact.

Sue I. avatar icon
Sue I.Active 3 hours ago
Are you hiring?

Post a job and hire

Hire now

More jobs from this company

Similar jobs

Related searches in Farmingdale