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English–Mandarin Bilingual Executive Assistant - Ms Lam Montessori (Williamsburg)

Educación

hace 5 horas35 vistas

Location: Brooklyn, NY
Position: Full-time
Reports to: Director of Operations


Are you highly organized, adaptable, and curious about how a dynamic organization runs behind the scenes? We are on the lookout for a thoughtful and capable English–Mandarin Bilingual Executive Assistant to work directly with the Director of Operations at Ms. Lam Montessori School.


This role goes beyond managing schedules or completing isolated tasks. It is an entry-level, growth-oriented position for someone who enjoys multitasking, learning through doing, and becoming an essential part of a close-knit operations team. You will support daily operational needs, assist with a wide range of special projects, and help turn ideas into action so work moves forward smoothly and thoughtfully.


This position is intentionally broad and designed to grow with the right person. Responsibilities may shift over time based on organizational needs. As skills, judgment, and reliability are demonstrated, the Executive Assistant will gradually take ownership of defined focus areas or recurring initiatives, while continuing to support general operations and special projects.


We are hiring two Executive Assistants under this role.


Responsibilities


Provide day-to-day support to the Director of Operations across multiple priorities and projects
Assist with planning, coordination, and execution of special projects as needed
Help organize tasks, schedules, documents, and follow-ups
Support cross-department communication and coordination
Maintain clear, organized spreadsheets, records, and filing systems
Assist with operational, administrative, and logistical tasks as priorities shift
Communicate professionally and thoughtfully with staff, parents, and external partners when needed
Step in where support is most needed to help ensure work runs smoothly
Qualifications


Entry-level position; 1–3 years of professional experience welcome (prior experience in a similar support role is a plus)
Bachelor’s degree required
Bilingual fluency in English and Mandarin required
Strong organizational skills and attention to detail
Technologically savvy, with proficiency in G-Suite and spreadsheets, and comfortable learning new internal systems and platforms
Able to manage multiple priorities in a fast-paced environment
Traits & Skills


Highly organized, dependable, and proactive
Solution-oriented, with strong problem-solving and critical-thinking skills
Strong sense of urgency and accountability, with the ability to prioritize and meet deadlines
Excellent organizational and time management skills
Thoughtful and observant, with good judgment
Professional, reliable, and respectful in all interactions
Calm, adaptable, and resilient under pressure
Eager to learn, grow, and take on increasing responsibility
Able to handle sensitive information with discretion and confidentiality
Comfortable working across a wide range of tasks and projects
Candidates from creative backgrounds — including arts, design, or humanities — are welcome and encouraged to apply.


Growth & Development


This role is designed to evolve. Over time, and as capability and trust are demonstrated, the Executive Assistant may take increasing ownership of specific focus areas or recurring initiatives, while remaining closely supported and mentored by the Director of Operations.


Compensation & Benefits


$40,000–$48,000 annually, commensurate with experience
Full benefits package including:
Health insurance / HRA
401(k)
Paid time off & parental leave
Professional development support
Staff meals (breakfast, lunch, snacks)
Schedule & Location


Full-time, Monday–Friday
Work across multiple Brooklyn campuses as needed

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pin icon2 North 5th Street, Williamsburg, Brooklyn, 11249, New York

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EducaciónNew York

Education

En JOB TODAY desde febrero, 2026

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