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Office Administrator - Anthony & Sons Mechanical - Union

Office & Admin

2 hours ago9 views

We are a growing HVAC/R company servicing commercial and residential clients throughout North Jersey, New York City, Staten Island, and surrounding areas. We are looking for a highly organized and motivated Office Administrator/Dispatcher to help manage daily operations and support our field technicians.


Responsibilities

  • Schedule and dispatch technicians to service calls and preventative maintenance visits
  • Answer phones and communicate professionally with customers, vendors, and property managers
  • Create and manage work orders, invoices, and service tickets
  • Follow up on estimates, approvals, and customer updates
  • Coordinate with technicians regarding scheduling, materials, and job statuses
  • Maintain organized records for invoices, COIs, maintenance agreements, and service reports
  • Assist with accounts receivable/accounts payable tasks
  • Update systems such as ServiceChannel, Corrigo, or customer portals when needed
  • Support general office operations and administrative tasks
    Qualifications
  • Previous administrative, dispatching, or office experience preferred
  • HVAC, construction, or service industry experience is a plus
  • Strong communication and customer service skills
  • Highly organized with strong multitasking abilities
  • Ability to work in a fast-paced environment
  • Proficient with email, Microsoft Office/Google Workspace
  • Experience with invoicing and scheduling software is a plus
  • Experience
    Required
  • Employment
    Part-time
  • Schedule
    Monday - Friday, 10am -4pm, flex schedule
  • Salary
    $16 – $20 hourly
  • Starting time
    Immediate start!

pin icon2204 Morris Avenue, 07083, Union

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Office ManagerUnion

HVAC company • 1-10 Employees

Hiring on JOB TODAY since May, 2026

Join a growing, family-oriented HVAC company where your work is valued, your ideas matter, and you’re truly part of the team. Supportive environment, growth opportunities, and no two days are ever the same!

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Anthony A.Active 49 minutes ago
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