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Office & Finance Assistant (Logistics & Delivery Programs) - B & Y Catering - New York

3 hours ago•66 views

Part-Time | Approximately 30 Hours per Week (Flexible Schedule)
💲 Hourly Compensation — Based on Experience
Location: Staten Island, NY
Position Overview
We are seeking a reliable, organized, and detail-oriented Office & Finance Assistant to support daily office operations, financial processes, and logistics coordination across multiple delivery programs. This role is ideal for someone who thrives in a fast-paced environment, is highly proficient in Microsoft Excel, and can effectively manage multiple responsibilities at once. Experience with QuickBooks is strongly preferred.
Key Responsibilities
Coordinate and support multiple delivery and logistics programs 
Schedule deliveries and communicate with drivers, vendors, and customers 
Track orders, routes, invoices, and operational data 
Maintain accurate spreadsheets and reporting using Microsoft Excel 
Utilize Excel functions including formulas, pivot tables, filtering, and reporting tools 
Assist with invoices, billing, accounts payable, and accounts receivable 
Support bookkeeping and financial recordkeeping tasks 
Enter and maintain accurate operational and financial data 
Handle general administrative and office support duties 
Assist management with reporting, scheduling, and operational coordination 
Ensure delivery timelines and operational deadlines are consistently met 
Qualifications
Strong proficiency in Microsoft Excel required 
Previous experience in office administration, logistics coordination, finance support, or related fields preferred 
QuickBooks experience or familiarity is a major plus 
Excellent organizational and multitasking skills 
Strong attention to detail and accuracy 
Ability to work independently and prioritize tasks effectively 
Strong communication and problem-solving abilities 
Comfortable working in a fast-paced environment 
Preferred Experience
Logistics, dispatching, transportation, or delivery coordination 
Bookkeeping or accounting support 
Managing multiple projects, programs, or workflows simultaneously