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Office Manager - Kontos Construction Co LTD

Oficina y Administración

hace 3 horas6 vistas

Job description:
Office Manager / Controller
Location: In-Office
Employment Type: Full-Time
Company Overview
We are a family-owned company specializing in General Contracting, Property Management, and Real Estate Development. Our organization operates across multiple active projects and properties, requiring strong financial oversight, disciplined office operations, and clear communication. We are seeking a highly organized, trustworthy, and detail-oriented professional to serve as our Office Manager / Controller, playing a key role in day-to-day operations and financial management.
This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping a business running smoothly and accurately.
What We Offer
A stable, long-term position with a growing company
Engaging and varied responsibilities across construction, real estate, and property management
A professional but supportive, family-oriented work environment
Direct interaction with ownership and leadership
Opportunities for increased responsibility and growth as the company expands
Key Responsibilities
Office Management & Administration
Answer and direct phone calls professionally and courteously
Serve as a primary point of contact for tenants, vendors, subcontractors, and clients
Manage daily office operations including filing, scanning, mail handling, and record organization
Perform general administrative tasks such as data entry, document preparation, and correspondence
Assist with scheduling, calendar coordination, and property-related appointments
Support vacant property viewings and administrative follow-up as needed
Accounting & Financial Management
Manage day-to-day bookkeeping using QuickBooks (required)
Process invoices, payables, receivables, and vendor payments
Track job costs, budgets, and expenses across construction and property management activities
Maintain accurate financial records and organized supporting documentation
Assist ownership with financial reporting, reconciliations, and cash flow tracking
Coordinate with external accountants, payroll services, and tax professionals as needed
Construction & Property Management Support
Utilize construction and property management software to track projects, work orders, and financial data
Assist with processing work orders, vendor coordination, and follow-up
Maintain organized records for properties, leases, contracts, and projects
Support compliance, insurance, and documentation requirements
Qualifications & Experience
Prior experience in real estate, construction, or property management strongly preferred
QuickBooks experience is required
Experience with construction management software such as Procore, Buildertrend, or similar platforms
Strong organizational skills with high attention to detail and accuracy
Excellent verbal and written communication skills with professional phone etiquette
Proficiency in Microsoft, Apple, and Google products (email, spreadsheets, scheduling tools)
Ability to multitask, prioritize, and manage deadlines independently
High level of discretion, reliability, and professionalism
Compensation & Schedule
Job Type: Full-Time (In-Person)
Pay Rate: Starting at $35.00 per hour, based on experience
Expected Hours: 35–40 hours per week
Schedule: Monday–Friday, 7–9 hour shifts
Long-term, in-office position with potential for growth and increased responsibility
Additional Information
This job description outlines the general nature and scope of the position. Responsibilities may evolve as the company grows and operational needs change
Job Type: Full-time
Application Question(s):


What is your experience with Quickbooks?


Experience:


QuickBooks: 3 years (Required)
ProCore: 3 years (Required)
General Contracting : 5 years (Required)


License/Certification:


Quickbooks Professional Certificate (Required)


Work Location: In person

  • Experiencia
    Se requiere
  • Jornada
    Completa
  • Horario
    Monday - Friday 8:30am - 5:30pm
  • Salario
    25 $ – 35 $ por hora
  • Inicio
    Incorporación inmediata

pin icon40 Oakwood Avenue, Woodbridge, 07095, Woodbridge Township

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Encargado/a de OficinaWoodbridge Township

Developer and General Contractor • 1-10 empleados

En JOB TODAY desde marzo, 2026

Family Owned and Operated for over 40 years

Company photo #1
Valentino K. avatar icon
Valentino K.Activo hace 2 horas
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