Accounts Payable Assistant
1 month ago
Myrtle Beach
The Accounts Payable Assistant is responsible for performing a variety of tasks related to the accurate and timely processing of invoices and payments to vendors. This role requires a detail-oriented individual who can work efficiently and effectively in a fast-paced environment, ensuring that all financial transactions are processed accurately and in accordance with company policies and procedures.
Key Responsibilities:
Invoice Processing:
Receive and review invoices for accuracy and completeness.
Match invoices with purchase orders and receiving reports.
Enter invoice details into the accounting system.
Payment Processing:
Prepare and process electronic transfers and payments.
Schedule and prepare checks for payment.
Ensure timely payment of invoices and resolve any discrepancies.
Vendor Relations:
Communicate with vendors to resolve invoice and payment issues.
Maintain positive working relationships with vendors and internal stakeholders.
Record Keeping:
Maintain accurate and organized files of invoices, purchase orders, and payment records.
Assist with month-end closing activities, including reconciling accounts payable balances.
Compliance and Reporting:
Ensure compliance with company policies and relevant accounting regulations.
Assist in the preparation of reports related to accounts payable activities.
Support Duties:
Assist with audits by providing necessary documentation and explanations.
Support the Accounts Payable Manager and other team members with ad hoc tasks and projects as needed.
Qualifications:
Education: High school diploma or equivalent; an associate degree in accounting or a related field is preferred.
Experience: Prior experience in accounts payable or a related accounting role is desirable.
Skills:
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficient in Microsoft Office Suite, especially Excel.
Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle).
Good communication and interpersonal skills.
Attributes:
Ability to work independently and as part of a team.
Problem-solving skills and the ability to handle multiple tasks simultaneously.
Professional attitude and reliability.
Physical Requirements:
Ability to sit for extended periods.
Occasionally lift and/or move up to 25 pounds.
Working Conditions:
Office environment with standard working hours.
May require occasional overtime during peak periods.
Company Benefits:
Competitive salary and benefits package.
Opportunities for professional development and career growth.
Supportive and collaborative work environment.
