Office & Admin jobs in Laguna Hills, California - Page 13Create job alerts

The Administrator supports full-cycle recruiting, onboarding, TMR administration, and ongoing team member relations initiatives. By maintaining efficient workflows, clear communication, and exceptional service, the Administrator helps strengthen engagement and alignment across departments within App

Job Description Job Summary: This position provides high level administrative support to the HR department and office management, ensuring the efficient day-to-day operation of the department and office, and supporting the work of management and other staff. Plans and coordinates scheduling for events and meetings. Drafts correspondence, creates memos and reports, maintains files, and works on special projects as assigned. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Must have a high level of interpersonal skills to handle sensitive and confidential information or situations, complex activities and import corporate information. Essential Duties and Responsibilities: 50% Performs administrative and office support activities for department or work unit(s): • Plans and coordinates both internal and external meeting/event and arrangements, • Composes and prepares confidential correspondence, reports, presentations, budgeting and creates and maintains database and spreadsheet files, billing and other complex documents, • Coordinates and distributes departmental mail, • Answers and directs phone calls. Screens incoming calls and correspondence and responds independently when possible, • Coordinates business travel arrangements as needed, • Administrative support and meeting coordination, • Organizes and maintains file system and files correspondence and other records, • Communicates with co-workers, management, clients and others in a courteous and professional manner., • High school diploma required. Bachelor degree, certification or advanced training preferred., • Minimum two to four years in an administrative support role, • Extensive skills required with a strong need for expertise in MS Office Suite as well as internet research abilities., • Must have high level of interpersonal skills to handle sensitive and confidential information/situations. The position continually requires demonstrated poise, tact and diplomacy., • Basic analytical ability, in order to gather data and summarize for reports; find solutions to administrative problems and prioritize work., • Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines., • Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with outside customers and vendors., • Ability to operate standard office equipment including, but not limited to computers, copiers, scanners, etc., • Ability to assess the urgency and importance of a situation and take appropriate action., • Effective communication skills – listening, writing and facilitation., • Excellent organizational skills and the ability to handle multiple tasks effectively., • Must be able to occasionally lift up to 10 pounds.

Job Description We are seeking an Office Administrator to join our team! We are a busy Waterproofing company seeking energetic and friendly office help in South Orange County. You will perform clerical and administrative functions to assist in daily business operations. You will work directly under the owners of the company, learning truck and routing logistics, speaking directly with customers and contractors. Responsibilities: • Answer and assist customer calls, taking job orders and handling questions, • Scheduling and routing work trucks, • Input and maintain data in Quickbooks, • Assist in billing and A/P, • Entering data into computer systems, • Organize filing systems, • Previous experience in office administration, • Strong communication skills, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong organizational skills and detail oriented, • Proficiency with Word, Excel, Outlook, and QuickBooks is a plus., • Bi-lingual (Spanish) is a plus

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary Federal First Lending is one of the fastest-growing equity-based mortgage companies in the nation, specializing in Home Equity Loans (HELOANs), Home Equity Lines of Credit (HELOCs), and modern equity-access solutions designed for todays market. Were actively hiring Junior Loan Officers to join our high-energy, high-support call center team. This role is the perfect entry point for someone who wants a clear, structured career path to becoming a licensed Mortgage Loan Officer. We provide the roadmap, training, mentorship, and licensing support you bring the drive, coachability, and hunger to grow. What We Provide: Elite training program with hands-on script and sales coaching One-on-one mentorship from top-producing Loan Officers Competitive base pay + uncapped bonus potential A high-energy, supportive team culture Daily access to high-intent inbound leads (no cold calling lists) What Youll Be Doing: Make and receive 100+ calls per day to connect with homeowners who requested a loan quote Provide a warm, professional introduction to Federal First Lending and our loan process Gather basic borrower information and pre-qual details Transfer 15+ qualified leads daily to our licensed Loan Officers Learn to handle objections confidently using our proven scripts, training, and coaching Maintain a positive, upbeat presence on every call Grow your skillset continuously through training, mentorship, and real call experience Who Were Looking For: Outgoing, confident communicator who enjoys talking to people Driven and competitive, with a strong desire for growth Coachable, open to feedback, and eager to learn Strong work ethic and team-player mindset Call center or phone sales experience is helpful, but not required No mortgage experience needed we will train you from the ground up Why Federal First Lending? Advanced training & script mastery coaching Supported path to earn your Mortgage Loan Officer license Fast-track promotion opportunities Uncapped earning potential Modern, in-demand products (HELOANs & HELOCs) Work directly with industry pros and learn skills that last a lifetime At Federal First Lending, we reward performance, promote from within, and invest in people who invest in themselves. If you're ready to hustle, learn, and build a long-term career in mortgage lending, this is your moment.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Employee discounts, • Flexible schedule, • Free uniforms, • Opportunity for advancement, • Paid on-the-job training, • Flexible scheduling, • Culture driven company, • Employee recognition programsPrimary Responsibilities:, • Provide WOW! Customer Service to our members, • Assist with class scheduling and billing, • Work in a sales capacity to sell new membershipsJob Qualifications and Skills, • Ability to work with children, • Excellent communication and organizational skills, • High energy, • Strong work ethic, • Every shift has an on-staff cleaner to sanitize high touch areas in our lobby and pool areas, • Our pools are disinfected with chlorine to provide the safest swimming environment, • The CDC states that proper operation, maintenance and disinfection of the water with chlorine should remove or inactivate the virus, • Our state-of-the-art ventilation system allows fresh air to continuously circulate into our building, further minimizing the spread of any airborne virus, • Industry experts note that indoor pools are far superior at minimizing virus transmission than most indoor spaces

A real estate investment firm located in Irvine, California, is seeking an Executive Assistant to support the CEO. Responsibilities include managing calendars, coordinating travel, and overseeing office operations.

Leave, Accommodations & Workers' Compensation Administrator. We are seeking a Leave, Accommodations & Workers' Compensation Administrator to support our client, a well-established medical device company.

As an Associate General Counsel in the R&D Innovation Legal group, you will support AbbVie’s R&D organization in navigating enterprise-critical issues in an evolving legal and regulatory environment as we work to bring new, innovative products to patients. This individual is motivated by the oppor

Location: Irvine, CA Area Code: 949, 714 ZIP Code: 92618 Shift: 8am - 5pm Start Date: Right Away Keywords: #BuyerAdministratorjobs; #IrvineJobs Benefits: * Medical / Health Benefits with multiple plan options, Flexible Spending Accounts, Dental and Vision * 401k * On the job training / cross-trainin

The Temporary Buyer Administrator provides day-to-day administrative support to the Purchasing/Supply Chain team by: Maintaining procurement master and transactional data accuracy in the ERP/administrative system Coordinating indirect purchasing workflows (RFQs, quote collection, PO creation) Man

Senior Contracts Administrator.DZYNE Technologies is leading the future of autonomous defense.Based in Irvine, California, we develop and manufacture advanced airborne and ground-based defense solutions deployed in over 50 countries.Government Programs of Record, our technologies are field-proven, s

Purchasing Administrator Japanese Language Skills a Plus. Excellent communication, organization, and problem?solving skills. Strong English communication skills are required.

A leading staffing firm in California is seeking a detail-oriented Data Entry Specialist to support data accuracy across multiple internal systems. Responsibilities include reviewing, cleansing, and entering data to ensure completeness and consistency. The ideal candidate has over 2 years of experie

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Hello and thank you for your interest! We're looking f

Job DescriptionDescription: Retina Associates of Orange County is a retina group of renowned board-certified Ophthalmologists who are fellowship-trained in vitreoretinal surgery and specialize in diseases of the retina, macula and vitreous. Our doctors have a remarkable history that combines teaching at prestigious academic institutions in concert with excellence in patient care in the private practice setting. We are located in Laguna Hills, Newport Beach, and Santa Ana, serving in the southern part of Orange County. We are looking for a team oriented person with a strong work ethic and good people skills. The ideal candidate is responsible for checking patients in and out for their appointments, gathering/updating demographic data, collecting payments. Excellent pay with great benefits! Duties and Responsibilities: • Schedule patient appointments and perform other scheduling tasks, including confirmations, cancellations, and rescheduling., • Performs check-in duties and check-out duties, including scanning required paperwork and insurance cards., • Answers phones quickly and professionally, providing timely and accurate information., • Collects copays, co-insurances, and balances., • 401(k), • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off, • 8 hour shift, • Monday to Friday Location: This position requires the ability to travel to Laguna Hills, Santa Ana, and Newport Beach. Requirements Experience • Required: Minimum one year of experience in medical front office or hospital.Requirements: Experience • Excellent verbal and written communication skills, • Strong organization skills and attention to detail, • Ability to multi-task and work in a fast pace environment, • Excellent patient service skills, • Ability to work as a team, • Bilingual in English/Vietnamese, English/Spanish, or English/Korean

Job Description Fast-paced dermatology office seeking part-time/full-time medical assistant with front and back office experience. The ideal candidate is detail-oriented and highly organized with excellent interpersonal skills. While we do prefer that applicants have a firm grasp of medical and administrative practices, as well as knowledge of patient care and examination procedures, we are willing to train the right person in these areas. Medical assistant certification preferred. The position may require travel between Laguna Niguel and Anaheim. SERIOUS APPLICANTS ONLY! The responsibilities of this position include: Front Office: • Answering patient calls and properly scheduling them within a provider’s day, • Checking in patients upon arrival and processing their paperwork, • Verifying insurance and collecting appropriate payment, • Confirming patient appointments and rescheduling when necessary, • Recording patient's health history and preparing patients for examination, • Administering injections and routine specimen collection, • Efficiently logging biopsies and recording results in a prompt manner, • Assist physician with medical treatments, procedures, and exams, • Manage inventory of medical supplies and equip exam room with appropriate tools If you feel that you qualify for this position and meet the listed requirements, we encourage you to apply!

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary, • Employee discounts, • Flexible schedule As the receptionist/concierge for our orthodontic office, you will be the first point of contact for our guests. You will greet customers as they arrive, book appointments, and answer phone calls, as well as attend to the needs of customers throughout their visits. The ideal candidate has a cheerful disposition, excellent communication, and computer skills, and is capable of multitasking. Responsibilities • Greet guests as they arrive, • Answer phone calls and schedule appointments, • Assist with maintaining a clean and inviting environment, • Take payments and answer/solve any questions or concerns, • Provide general customer service and attend to the needs of customers throughout their services Qualifications • Two or more years of customer service experience is preferred, • Previous experience as a receptionist is preferred, • Excellent communication skills with a focus on customer service, • Strong work ethic and positive attitude, • Familiar with computers and scheduling software, • Excellent multi-tasking skills

Job DescriptionWe are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office. Responsibilities: • Design and produce weekly bulletins using Adobe InDesign., • Maintain and update parish records, including documentation for baptisms, weddings, and funerals., • Coordinate logistics for special events, ensuring effective communication with relevant stakeholders., • Provide support for leadership meetings, including preparing agendas and managing follow-ups., • Oversee payroll processing and ensure accurate financial workflows., • Manage the online giving system and maintain structured digital filing systems., • Administer and oversee Google Workspace, calendars, and operational reporting., • Update and maintain the website's architecture and content calendar., • Facilitate digital outreach efforts to engage the parish community., • Order and manage office supplies to ensure smooth day-to-day operations.• Proven experience in administrative office management., • Proficiency in Adobe InDesign and other design tools., • Familiarity with maintaining records for events such as baptisms and weddings., • Strong organizational skills for coordinating meetings and logistics., • Experience with payroll processing for small teams., • Knowledge of managing online giving systems and financial workflows., • Proficiency in using Google Workspace for operational tasks., • Ability to maintain structured digital filing systems and update content calendars.

Job DescriptionDescription: The Billing Administrative Analyst plays a key role in managing the intake process for new cases and clients, ensuring smooth operations by educating employees on case administration procedures, and overseeing the Firm’s recordkeeping with regards to rates and billing guidelines. This position is ideal for a detail-oriented professional with experience in administration in an insurance defense law firm. Duties and Responsibilities • Create and maintain updated records regarding insurance defense rates and billing guidelines., • Manage the case intake process; intake and onboard cases into the appropriate systems as needed., • Ensure databases are up to date; perform regular audits to ensure accuracy., • Enforce and educate legal staff on case administration processes., • Create new matters in various platforms, including accounting software, document management software, and e-billing platforms where applicable., • Communicate with attorneys and adjusters to secure additional information relating to case openings and closings. Requirements: • At least 1 year of law firm experience preferred, • Strong attention to detail Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location Hybrid Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays. Salary Description $28.00 - $35.00/hour Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 10-20% domestic travel by car and plane. Requirements:

Job Description This manufacturing company is a product‑focused environment where operational excellence is just as important as creativity. The Accounts Payable team plays a key role in keeping the business running smoothly, supporting a high volume of vendors, retail partners, and cross‑functional teams. Joining this group means contributing to a collaborative, detail‑driven department that values accuracy, clear communication, and a proactive approach to problem‑solving. Qualifications: 1+ year experience in accounts payable duties Ability to do data entry for invoices Experience with basic Excel functions, but pivot tables and VLOOKUPS preferred Prior experience working with a manufacturing company preferred Netsuite experience nice to have Job Description The Accounts Payable Specialist will take ownership of key accounts payable functions across multiple entities, ensuring accurate invoice processing, timely payments, and clear communication with internal stakeholders and vendors. This role suits a highly organized professional who can manage multiple priorities, maintain strong attention to detail, and work both independently and collaboratively within the Accounts Payable team. Responsibilities include: • Take initiative and ownership of assigned accounts payable activities, ensuring tasks are completed accurately and on time., • Manually enter vendor invoices into NetSuite for multiple entities using an Excel upload template., • Download online invoices and ensure they are processed and entered into the system in a timely manner., • Review accounts payable documents to confirm they are approved, complete, and compliant with company policy prior to issuing payment., • Manually email remittance advice to vendors after payments are processed., • Manage and monitor the accounts payable inbox, ensuring inquiries and requests are addressed promptly and professionally., • Reconcile vendor statements to the accounts payable ledger, identifying and resolving discrepancies., • Follow established accounts payable templates and procedures to maintain consistency and accuracy., • Communicate daily with the Accounts Payable team using Microsoft Teams and other collaboration tools., • Maintain positive, professional relationships with department managers and invoice approvers by following up on approvals and questions in a timely manner., • Build and sustain strong vendor relationships through clear, courteous, and proactive communication., • Prioritize and track multiple tasks and directives simultaneously, ensuring that no invoices, reconciliations, or communications are overlooked., • Support month-end activities by ensuring invoices are entered accurately and on schedule. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job DescriptionDescription: Please do not contact the clinic, we will reach out via Indeed if you are a good candidate. We are a physical therapy office looking for a full-time front office assistant for immediate hire. Candidate must have at least 1 year of experience working in a medical office, preferably physical therapy or chiropractic. Duties include, but are not limited to: • Checking in/out patients, • Insurance verifications, • Managing authorizations from insurance companies as needed, • Collecting payments, • Scheduling appointments, • Data entry Please reply with resume. Full benefits offered. Those not meeting above requirements will not be considered. Job Type: Full-time Pay: $20.00 - $21.00 per hour Benefits: • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • 8 hour shift

All Dispatchers will be hired as a Public Safety Dispatcher I and promoted to a Public Safety Dispatcher II after successfully. Annually Entry-level Dispatchers will start at $33. P ublic Safety Dispatchers designated as a Communications Training Officer will be paid an additional six percent (6%)

To qualify as a Lateral Public Safety Dispatcher, candidates must: Possess a POST Public Safety Dispatcher Certificate Successfully completed a probationary period within a California public safety agency or have one full year of Dispatcher experience at a Public Safety agency within the last four y

Competitive hourly pay / 15-20 flexible hours per week - As an Administrative Assistant @ Siege Media, you will: Manage and maintain executives' schedules, appointments, and travel arrangements; Create and organize documents and presentations using various software; Provide general administrative su

Up to $27-hr / Comprehensive Benefits - As a Real Estate Administrative Assistant, you will: Manage and organize all incoming and outgoing emails and phone calls; Schedule and confirm appointments and meetings with clients and team members; Maintain accurate and up-to-date client records and files;

Up to $25-hr / Flexible Schedule / Opportunity to grow within a real estate business - As an Administrative and Marketing Assistant at Keller Williams Realty, you will: Manage and organize all administrative tasks, including answering calls, responding to emails, and scheduling appointments; Create

California State Gov - JobID: 142578 [Office Assistant / Receptionist] As an Executive Assistant at the State of California, you'll: Perform a wide variety of executive secretarial and administrative duties; Plan and organize work activities, recommend improvements in work flow, procedures, and use

Human Resources Specialist (Employee Relations). The Human Resources Specialist (Employee Relations) will serve as a trusted resource for Firm personnel across all areas of the employee lifecycle, including onboarding, employee relations, performance management, and compliance. Communicate Human Res

Job Description Clerical Admin Support – Irvine, 92614 Role: The Clerical Admin Support position provides essential office support to our title operations team related to vehicle title transactions. Essential Job Functions will include but, are not limited to: • Office Administration: Answer, screen, and direct phone calls., • Data Management & Filing: Perform accurate data entry into systems, manage records, and maintain digital/physical filing systems., • Correspondence & Documentation: Sorting and distributing mail, manage in-bound and out-bound mail., • Operational Support: Ability to work effectively in a fast paced environment., • Communication: Excellent verbal and written communication skills. Required Skills and Qualifications: • Technical skills: Proficient in MS Office (Word, Excel, Outlook) and data entry systems., • Communication: Strong verbal and written communication skills for interacting with staff and clients., • Organization: Excellent time management and ability to prioritize tasks in a fast paced environment., • Education: High school diploma or GED Physical and General Requirements: • Accuracy: High level of accuracy in data entry and record-keeping., • Attendance: Consistent and reliable attendance., • Equipment: Familiarity with office equipment like printers, copiers, fax., • This role is a full time in office position.

Job Description Home Care Administrator in Irvine Discover a career path that offers challenge and fulfillment! As a Home Care Administrator for Interim HealthCare®, you’ll join an established company in a high-growth industry that’s poised to meet the ever-increasing needs of today’s senior population. A pioneer in home care, Interim HealthCare is seeking a Home Care Administrator with a desire to use their skills in meaningful ways that make an impact every day. In this leadership post, you’ll play a pinnacle role in the daily operations of the business, while enjoying the training, development and growth that comes with it. If you’re ready to take your career to an exciting new level, you are made for this! Our Home Care Administrators enjoy some notable benefits: • $25 per hour PLUS Commision for winning new accounts, • Tuition discounts through Rasmussen University, • Sick Leave & 401(k) Benefits, • Online training and growth, • Make a positive impact in the lives of others through the work you do, • Family-oriented culture that values people As a Home Care Administrator, here’s a big-picture view of what you’ll do: • Manage all aspects of the agency’s operations, including: sales, market development, staff supervision, patient and client relations, • Recruit, hire and oversee all office personnel and healthcare staff, • Maintain positive client relationships, ensuring a high level of customer satisfaction, • Assess patient/client needs, coordinate care, resolve issues and ensure quality care, • Experience in business operations, planning, staff supervision. Ability to provide hands-on care if required., • Knowledge of using EMR / Scheduling System., • Prior experience with hiring and recruiting. Knowledge of using Applicant Tracking System and Job Boards., • Excellent leadership, communication, organizational, problem-solving and interpersonal skills., • Active or Prior CNA or HCA License preferred Why Work for Interim HealthCare? Founded in 1966, Interim HealthCare is the nation’s first home care company and a leading employer of Home Care Administrators. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of Home Care Administrators who are making a genuine difference in the lives of others through the meaningful work they do. We're an equal opportunity employer who does not discriminate against applicants, employees or clients on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, veteran status or any other category protected by the law, or patients’ decisions regarding.

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Patient Service Representative, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. You Will: • Greet and register patients in a friendly and service-oriented manner., • Obtain or verify proper insurance and patient information, collect signatures and ensure accuracy and completion of necessary documentation., • Collect and log all co-pays and fees, • Answer/transfer incoming phone calls., • Schedule, reschedule or cancel new or current patients, confirm appointments and notify staff of changes when necessary., • Give patients appropriate orientation for preparatory and safety protocols, and provide directions to facilities if needed., • Coordinate with the back-office staff for timely and effective care of patients, • Demonstrates competency regarding the need to safeguard patient property and Patient Health Information., • Safeguards any on site medications in accordance with Company policies, procedures and any legal requirements., • Demonstrates respect for company property, including any cash and patient financial information on site or on patient portals., • Is responsive to the needs of others by exhibiting and maintaining professional behavior toward patients and coworkers., • Demonstrates respect for patient boundaries and cultural sensitivities during all interactions., • Demonstrates ability to interact diplomatically and sympathetically with patients, their families, and the public in a clinical setting., • Genuinely passionate about customer service and exercise sound judgement and an ability to remain professional in all situations, • Able to demonstrate effective and professional communication, interpersonal skills and respect with patients, guests & colleagues, • High School Diploma or GED, • Intermediate to advanced computer skills, • Strong multitasking and communication skills, • Experience providing exceptional customer service, • Medical terminology knowledge and recent medical/radiology office experience is preferred. We Offer: • Comprehensive Medical, Dental and Vision coverages., • Health Savings Accounts with employer funding., • Wellness dollars, • 401(k) Employer Match

This role is highly operational and detail-driven, with a strong emphasis on.The ideal candidate must be comfortable working in a.California labor laws and company policies.Are you the right candidate for this opportunity Make sure to read the full description below.Employee Lifecycle & Data Managem

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

Job DescriptionBenefits: • Cal Savers, • Bonus based on performance, • Opportunity for advancement, • Paid time off, • Training & development Pay: $21-25 per hour, (DOE) Benefits: California sick pay, Cal Savers retirement plan paid training, advancement opportunities, PTO Are you a driven, personable, and professional team player with a passion for sales, customer service, and administration? Are you looking for long-term career growth in a role where your contributions truly make a difference? Join Irvine School of Music's front desk team, where youll play a key role in student enrollment, retention, and school operations, including concerts and special events! About Us: Irvine School of Music, established in 2004, has been voted Irvines #1 Music School by Parenting OC, has received special recognition from Irvine Mayors Farrah Khan and Sukhee Kang for exceptional contribution to music education and music student enrichment opportunities in the OC community, and is growing - we serve nearly 600 students that come in for weekly private and group lessons! We are dedicated to offering high-quality music education while nurturing a welcoming and creative environment for students and staff alike. Our students have performed at prestigious venues - including Carnegie Hall, Kennedy Center, Segerstrom Center for the Arts, and Colburn School - and we are looking for new team members to help us continue our growth! Why You Should Apply: • Be part of a team that values long-term career growth, • Competitive pay starting at $21-$25/HR DOE + performance-based bonuses., • Part time and full time options available., • Full-time benefits (PTO, health insurance, and paid holidays), • Sales bonuses to reward your hard work in growing our enrollment and preventing withdrawals, • A rewarding, fast-paced environment where your contributions directly impact students' success., • You are highly organized and thrive working independently following initial training.Shifts Available:, • Tuesday-Saturday, • Weekday hours: 3:15 PM - 9:15 PM, • Weekend hours: 8:45 AM - 5:15 PM (first priority shift) or 1 PM - 7 PM (second priority shift), • Must be able to work Saturdays, • This role requires consistent availability, as reliability is key to supporting students and families., • Use sales scripts to convert leads whove already heard about the school, and meet monthly enrollment goals, • Confidently make follow-up calls and engage with prospects, • Conduct facility tours and develop rapport with clients, emphasizing the value of music educationCustomer Service & Administrative Support, • Be the welcoming face of ISMgreet families warmly and by name, build relationships, and provide top-notch service, • Retain existing clients/prevent withdrawals by being very knowledgeable about our programs, and meeting monthly drop goals, • Schedule students, process billing, and handle administrative tasks utilizing Opus1.io CRM software, • Keep the school at retail standards; take the lead in keeping the school tidy, • Processing paperwork and various administrative tasks with strong attention to details and accuracy, • Run errands and stock suppliesSocial Media & Marketing Support, • Assist in content creation for our social media platforms to promote school events and student achievements, • Use Canva, Google Suite, Instagram tools, MacOS tools to create flyers and marketing materialsConcert, Event, and Community Coordination, • Help plan and work concerts, recitals, open houses, and special events, • Handle event logistics, scheduling, and parent communication, • Ensure smooth backstage operations and a great experience for performer, • Attending Chamber of Commerce events as Brand Ambassador, • Take initiative in getting things done at both the school and concert venue during concert weeks as they are busy and you must be flexible enough to work additional hours outside of your availability during these event weeksRequired Traits:, • You sound great on the phone enjoy working with sales scripts and are confident in making calls to secure registrations, • Youre great at multitasking, keeping things running smoothly, keep up with lots of details, and ensuring accuracy in all tasks - and thrive in a fast paced environment!, • You have a flair for social media content creation and proficiency in Canva, Google Suite, and all things MacOS, • You thrive on achieving sales targets and are motivated to excel, • You love working with people, building relationships, and providing excellent customer service, • You are punctual and reliable, take initiative, follow through, and bring energy to everything you do, • Assist with the coordination of concerts and special eventsIdeal Candidate:, • Outgoing and Great with kids and parents, • Excellent communicator (verbal + written), • Fast, reliable, and detail-oriented, • Loves music, education, and working with a team, • Comfortable juggling tasks and solving problems with a smileIdeal Work Experience includes administration, retail, sales, customer service, restaurant, phone customer support, bank teller, salon, medical office, and hospitality. Some music background is preferred but not required as we will teach you the basics on the job. Preferred Skills: • Experience and enthusiasm for data analysis and audits on Google Sheets, • Experience and enthusiasm for planning and working events, • Speaks Mandarin and English fluently as we have many families that speak both (preferred but not required), • Preference given to candidates who have experience and enthusiasm for contributing to all ISM social media platforms - IG, Facebook, YouTube, TikTok, Google Places, • An enthusiasm for photography to capture happenings in school for social media

Job Description Reata Glen is looking for an Administrative Assistant (EVS Coordinator) for our Environmental Services Department! • Full-time Monday-Friday 7:30am-4:00pm, • $22.00 - $23.00, • Paid Time Off, Paid Holidays, and Paid Flex Holidays, • Medical, Dental, Vision, Life Insurance, Flexible Spending Accounts, • 401k with Employer Match, • Tuition Assistance, • Commuter Reimbursement, • Beautiful work environment The Environmental Services Coordinator manages and distributes information within the Environmental Services Department. The primary function of this role is to assist the Director in the day to day operations of the Department; these duties include but are not limited to answering the phones, taking memos and maintaining files and logs. The Environmental Services Coordinator is also tasked with sending and receiving correspondences, maintaining mandatory documentation, assisting with scheduling, as well as greeting clients and customers. PRINCIPLE DUTIES: • Assists, coordinates and organizes the master cleaning schedule for all unit cleaning and special cleaning projects in a timely manner. Communicates with Residents regarding their cleaning schedule., • Records and submits Resident billing and monthly cleaning report., • Keeps all required department records, messages, notes and reports. Keeps all departmental logs current., • Assists in updating the Safety Data Sheet (SDS) website and folders throughout the property as needed., • Assisting the Environmental Services Manager/Director with coordinating and recording mandated annual deep cleanings of each unit., • Assists other Departments in coordinating special events and functions., • Conducts inventories of all housekeeping supplies; including equipment and radios., • Responsible for placing all department orders; including supplies and chemicals once approved by the Department Director/Manager., • Assists Department leadership in operating within the Department budget guidelines., • Assists Department leadership with assigning turnover of units for cleaning as needed., • Assembles the EVS move-in folder (EVS packet, laundry bag, etc.) for new and transferring Residents, • Assists Management staff with education sessions as needed., • Responsible for maintaining excellent relations with the Residents and promoting good departmental morale., • Attends in-service training(s) and education sessions, as assigned/required., • Other duties as assigned by the Environmental Services Director., • Assists with the procurement of supplies, chemicals, and equipment; inventory control while operating within budgetary guidelines., • Protects Community property/equipment and makes sure there are no defects., • Notify superiors on any damages, deficits and disturbances, • Addresses complaints/requests with professionalism and patience, • Observes and notifies Supervisor about noticeable changes in a Residents health, demeanor or disposition., • Minimum of two years of office management/administrative assistant experience., • Strong computer skills, including Microsoft Word, Excel, and Outlook., • A passion for giving excellent customer service., • Strong Writing and Grammar skills., • Strong Verbal communication skills and telephone etiquette required., • High School/GED education required. Special courses in environmental services or institutional management are desirable. #Reataglen1

Job DescriptionSalary: 22.00- 24.00 hourly Administrative Assistant Job Description/Bulletin JNH Lifestyles is currently seeking an experienced Administrative Assistant to join our growing team. The position will be responsible for performing a wide range of administrative and clerical tasks in support ofthe operationto facilitate the efficient and smooth day-to-day operation of the office. RESPONSIBILITIES • Answer, screen, and transfer inbound telephonecalls., • Receive and direct visitors, customers, andvendors., • General clerical duties, including photocopying, faxing, andmailing., • Maintainelectronic and hard copyfilingsystem., • Retrieve documents from filing system as needed bymanagement., • Handle requests for information anddata., • Assist in the preparation of regularly scheduledreports., • Resolve administrative problems andinquiries., • Prepare written responses to routineinquiries., • Prepare and modify documents, including correspondence, drafts, memos, andemails., • Schedule and coordinate meetings, appointments, and travel arrangements formanagement., • Open, sort, and distribute incomingcorrespondence., • Maintain office supplyinventory., • Coordinate maintenance of officeequipment., • Support marketing efforts as required by the marketing department. REQUIREMENTS • Minimum 2 years experienceas an Administrative Assistant, Executive Assistant, or OfficeClerk., • Knowledge of office management systems, policies, andprocedures., • Working knowledge of office equipment such as printers, scanners,photocopiers and computers., • Excellent computer skills, including strong proficiency in Google Workspace and other SaaS, • Strong verbal and written communicationskills., • Ability to multi-task, prioritize, and manage timeefficiently. BENEFITS At JNH Lifestyles, we understand that benefits matter. As a valued member of the Team, you will have access to the following: • Medical, Dental, Vision and Voluntary Term Life Plans, • Paid Vacation, • Paid Sick Leave, • Company Sponsored 401k Retirement Plan, • Employee Discounts on Products We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionSalary: $24 - $28/hour DOE Admin & Operations Associate Hansung Beauty Group We are an Asian beauty expert group who are expertized in digital marketing, eCommerce and B2B distribution in North America. Be part of our team for big Korean and Japanese Beauty brands, one of the fastest growing in beauty industry. We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, product sample management, and administrative support. This role plays a key part in maintaining operational efficiency, coordinating brand samples for internal teams and retail partners, and ensuring smooth office functionality in a fast-paced distribution environment. 1. Sample Management • Manage inbound and outbound product samples, • Track sample inventory and maintain organized storage system, • Coordinate sample shipments to retailers, media, and partners, • Maintain detailed sample log and distribution records, • Support Sales and Marketing teams with sample preparation for meetings and line reviews 2. Office Administration • Oversee office supplies ordering and inventory management, • Coordinate facility maintenance and vendor services, • Manage shipping and receiving for office-related items, • Handle general administrative duties (filing, document organization, mail distribution) 3. Operational Support • Assist with event preparation (retail meetings, brand visits, presentations), • Support onboarding logistics (office setup, equipment coordination), • Maintain office cleanliness and organization standards, • Coordinate company lunches or internal events (if applicable) 4. Cross-Functional Support • Work closely with Sales, Marketing, and Operations teams, • Provide administrative support to leadership as needed, • Assist with basic reporting or data entry tasks Qualifications • 13 years of office administration experience preferred, • Strong organizational and multitasking skills, • Detail-oriented and proactive mindset, • Basic Excel and Microsoft Office proficiency, • Strong communication skills, • Ability to handle physical sample inventory (light lifting may be required) Benefits: • 401(K), • Group health insurance, • Paid time off, • Annual incentive bonus based on performance, • Free Lunch, • Employee discount, • More

DOE / Medical-Dental-Vision-Disability / FSA-HSA-EAP / 401(k) matching / PTO - As an Administrative Sales Assistant at Patriot Growth Insurance Services, you will: Manage all administrative tasks for the sales team, including scheduling appointments, organizing documents, and maintaining client data

Sales Operations Administration Analyst. The Sales Operations Administration Analyst provides training, systems support, and continuous improvement in the areas of Supply Chain, Sales, Sales Service and Murata Management.

The Contracts Administrator is responsible for managing contracts of moderate scope and complexity to ensure compliance, performance, and fulfillment of contractual obligations. Administer contracts by analyzing: performance requirements, customer purchase orders, delivery schedules, pricing, and te

The Total Rewards Project & Analytics Analyst supports execution of the Year-End (YE) Merit, Grant, and Bonus cycle within Oracle for the global population.This role provides focused analytical, audit, reporting, and system validation support during one of the most critical annual Total Rewards proc

Job Description Hazen & Sawyer is seeking an Office Administrator based in our Irvine, CA office with travel and support to our Los Angeles, CA office 1 day a week and occasional travel to our Inland Empire office. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water.", • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management., • We foster a work environment low on bureaucracy and high in creativity., • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. Note: This is an in-office position 5 days a week. 4 days in Irvine, 1 day in Los Angeles or Riverside. • Executive Support, • Support Regional Management Team., • Coordinate schedules to set meetings with others., • Assist with expense reports., • Coordinate with vendors, schedules, purchasing, and budgets., • Operations Support, • Assist with scheduling candidate interviews., • Assist HR with onboarding., • Prepare for new hires with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates., • Plan, coordinate, and support all office activities and seasonal events, which may include after-hours or weekend responsibilities., • Coordinate venues, vendors, budget, invite list, research activities., • Arrange catering for meetings and events., • Support client contact list maintenance., • Coordinate travel arrangements for local staff or staff visiting local offices., • Responsible for general office upkeep, cleaning, organization, mail, etc., • Responsible for equipment and supplies inventory, organization. and management., • Primary contact for building management, maintenance, safety, and security., • Provide support for office facilities, including coordination of expansions, build-outs, relocations, and other operational needs as required., • Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc., • Document Control, • Contract management (File and maintain project contracts), • Document formatting, • Quality Assurance/Quality Control (QA/QC) technical editing of documents., • Assist in printing and binding documents., • Reporting / Invoicing, • Coordinate Irvine and Los Angeles office projections with regional tracking (workload, staffing, revenue, marketing, etc.), • Coordinate with Operations Manager and Project Managers to get invoices and progress reports approved and submitted to accounting., • Directed administrative support to the Project Managers and Project Directors, • Business Development Support Marketing and Business Planning, • Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts, • A minimum of seven years of direct hands-on experience as an administrative assistant or similar role., • Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus., • High School Diploma required. Professional degree preferred., • California Notary Public preferred, or ability to obtain within one year., • Ability to multitask and prioritize work as needed., • Ability to travel between Irvine and Los Angeles weekly, and Riverside occasionally., • Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors., • Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects., • Demonstrates strong work ethic; develops efficient work methods and is detail oriented., • Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint., • Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required., • Ability to learn new tools quickly., • A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment., • Ability to work independently and under the pressure of deadlines., • Comprehensive health benefits (medical, dental, vision, and prescription plans), • Pre-tax flexible spending plans for medical, dependent care, and transportation, • Short and long-term disability, and employer paid life insurance, • Paid holidays, floating holidays, and paid time off (PTO), • Employer-contributed 401(k) plan and additional financial planning support, • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships, • Starting pay range for this position depends on skills, experience, education and geographical location

The HR & Benefits Assistant provides day-to-day administrative and operational support across HR, benefits, and compliance-related activities. Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity. Generate standard HR reports and dashboards on a scheduled or ad

Accounts Payable Specialist - TEMP. This role is Temporary position with ability to work onsite and hybrid.

Vortex Doors, America's highest quality and most customer-centric commercial and industrial door installation & repair company, is seeking a dedicated and customer-focused individual to join our team as a Contract Administrator in our Irvine, CA location. As a Contract Administrator, your primary re

Job Description Join a Two-Time 2025 Award-Winning Team 38-hour Workweek | Half Day Every Friday Compensation: $52,000 – $80,000 (commensurate with experience, and qualifications) For over five decades, Brown & Streza has been a trusted Orange County law firm serving high‑net‑worth families, closely held businesses, and charitable organizations in sophisticated practice areas such as estate planning, business planning, complex income tax, mergers and acquisitions, and the charitable sector. We are honored to have been named a 2025 Top Workplace by the Orange County Register and a 2025 Best Place to Work by the OC Business Journal, distinctions based on confidential employee feedback. We are currently seeking an Administrative Assistant to assist and support multiple Attorneys and Paralegals in the Tax, Trusts, and Estates department. This role requires exceptional customer service skills, strong time management abilities, and meticulous attention to detail. The ideal candidate will thrive in a fast-paced legal environment, handle competing priorities with professionalism, and contribute to the efficient operation of the department. If you value precision, enjoy engaging with clients, and are eager to grow your career in a firm that prioritizes professional development and invests in its people, we would welcome the opportunity to meet you. What You'll Do • Provide heavy calendaring support for attorneys, including scheduling and managing complex appointments, • Coordinate with internal departments to confirm meetings and ensure scheduling accuracy, • Communicate professionally with clients via phone and email, • Create, update, and maintain database records with a high level of accuracy, • Prepare routine correspondence and administrative documents, • Assist with document production, formatting, and organization What You’ll Bring Required • Excellent administrative, verbal, and written communication skills, • Strong attention to detail with a high degree of accuracy, • Exceptional customer service skills and a professional demeanor, • Excellent time management and organizational abilities, with the capacity to manage multiple priorities, • Accurate typing skills and prior experience with Microsoft Office applications, • 3 years of experience as an Executive Assistant, Administrative Assistant, or Legal Secretary in a law firm setting, • Advanced project management skills, • Experience working with document management systems and CRM platforms, • College degree What We Offer Health & Wealth • Five medical plans — three with an employer-funded HSA, • Dental and vision coverage, • 401(k) with significant employer matching, • Employer-paid life and disability coverage, • Employee Assistance Program (EAP), • 38-hour workweek with a half day on Fridays, • Hybrid work schedule (after successfully completing 90 days of employment), • Recognized as a 2025 Top Workplace by the Orange County Register, • Named a 2025 Best Place to Work by the OC Business Journal, • “Raving Fan” service culture grounded in seven core values, • Weekly team lunches and monthly birthday celebrations, • Firm‑sponsored events (e.g., Administrative Professionals Day, Summer Party, Harvest Luncheon, Holiday Party), • Newly remodeled office space with state‑of‑the‑art technology, • Newly remodeled on‑site gym, complimentary for employee use, • Courtyard, lounge, and café within the office complex, • Convenient on‑site services, including dry cleaning, auto detailing, and car wash, • Complimentary snacks and refreshments, • Catered lunch provided every Tuesday Ready to grow your career at an award‑winning firm? Apply through the link below — we carefully review every application and will follow up regarding next steps. Equal Opportunity Statement Brown & Streza, LLP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Job Description RMS is a leader in the mortgage industry, providing administration and surveillance solutions to top residential mortgage organizations. We are committed to delivering high-quality work while creating an engaging and rewarding environment for our employees. RMS offers competitive benefits, including healthcare and 401(k). We are currently seeking an experienced Mortgage Data Entry Specialist to join our team on-site in Irvine, CA. Position Overview The Mortgage Data Entry Specialist is responsible for managing third-party deal submissions from both internal and external sources. This role involves close collaboration with internal departments and third-party servicers to ensure timely and accurate submissions in compliance with company and industry standards. Key Responsibilities • Manage third-party deal queues and internal email communications, • Process and maintain data in accordance with investor, servicer, and mortgage compliance guidelines, • Generate regular reports related to data discrepancies and variances, • Minimum 2 years of experience in data entry (mortgage industry preferred), • Strong analytical, problem-solving, and collaboration skills, • Advanced proficiency in Microsoft Excel, • Excellent written and verbal communication skills, • Highly detail-oriented, organized, and adaptable Prefer: Bachelor’s degree from an accredited university or college in computer science or mathematics.

About the Opportunity The HR Services Assistant role provides frontline supportacross multiple HR functions in a fast‑paced call‑center–style environment, serving as the primary contact for employee inquiries while ensuring accurate information, strong customer service, and effective collab