Project Coordinator - Entry-Level
21 days ago
Chamblee
Job Description The Assistant Project Coordinator & Estimating Assistant is a hybrid support role that works directly with our Sales, Estimating, and Production teams. You will assist with new client intake, project documentation, trade partner outreach, takeoffs, proposal preparation, and production support to help our team deliver a world-class remodeling experience. This is an exceptional career-path role for someone who wants to grow into Project Coordination, Estimating, or Operations within the residential design-build industry. Work Environment • On-Site Only – Chamblee, GA office, • Occasional site visits, • Monday–Friday, standard business hours Responsibilities: Assist with Accounts Payable • Monitor our invoicing inbox, collecting trade partner invoices and processing them for review by the project team., • Collect trade partner insurance and conduct initial review and submission to our insurance team for monitoring., • Serve as the first point of contact for inbound leads (phone, email, or text) to create a professional and welcoming initial experience, • Assist with quantity takeoffs, plan reviews, and material counts using digital takeoff tools, • Coordinate with trade partners: send bid requests, track pricing, follow up on missing quotes, • Maintain organized folders, documentation, and estimating records for each project, • Help prepare project files, trade agreements, selections, and documentation prior to project kickoff, • Communicate with vendors and trade partners on scheduling, samples, and product details, • You bring order, clarity, and follow-through to a fast-moving environment, • Information is organized, accurate, and ready for the team before it’s needed, • Trade partners love working with you because you’re responsive and reliable, • Must possess a GROWTH MINDSET, • Must operate with a "HUSTLE MENTALITY" and approach everything with INTENTION, • Strong organizational and administrative skills, • Detail-oriented with the ability to track many moving parts, • Clear and professional communication skills, • Tech-comfortable — especially with CRM, cloud storage, and project management tools, • Basic understanding of financial practices such as invoices, expenses, and cost codes, • Exposure to residential construction, design, architecture, or a related field, • Experience with JobTread (our platform), BuilderTrend, CoConstruct, or similar platforms, • On-Site Only – Chamblee, GA office, • Monday–Friday, standard business hours, • Professional yet collaborative, supportive, and growth-oriented culture Successful team members in this role often advance into: • Project Coordinator, • Estimator, • Project Manager, • Operations Coordinator If you want a long-term home in a company that values professional growth, craftsmanship, and excellence, you’ll thrive here. About Company The Hamlin Group is a nationally recognized, award-winning luxury residential design-build firm based in Chamblee, GA. We specialize in high-end renovations with a focus on craftsmanship, precision, and an elevated client experience. Our team is growing, and we're looking for a driven, detail-oriented professional to support our sales, estimating, and production operations. Our Mission: At the Hamlin Group, we set the standard for luxury home remodeling - driven by Pride, Precision, and Purpose. We build spaces that inspire and a culture that refuses to cut corners - because excellence isn't our goal, it's our baseline Our Core Values: • Honor Craftsmanship, • Attention to Design, • Measured Intentional, • Luxury Through Collaboration, • Integrity at Every Step, • Never Settle