Office & Admin jobs in Lincoln Park, New Jersey - Page 9Create job alerts

Competitive pay - As an Administrative Operations Coordinator at Signant Health, you will: Manage Sales Orders to ensure accurate creation and clarity of information for teams within the configuration center; Attend project kick off meetings and client calls, as required; Serve as the point of conta

Medical, dental & vision / 403b match / PTO - As an Administrative Coordinator at WellSense Health Plan, you will: Manage and maintain calendars for multiple team members; Coordinate and schedule meetings, conference calls, and appointments; Organize and maintain electronic and physical files and do

Competitive pay / Medical, dental & vision / 401k / PTO - As an Administrative Support Associate at Ck Specialty Insurance Associates, you will: Support underwriting teams by processing and organizing a high volume of submissions and documentation; Assist with preparing, sending, and following up on

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage

Competitive pay + benefits - As an Administrative Assistant at Safeware, you will: Manage and track partner onboarding documentation, including agreements and NDAs; Ensure required signatures are completed and documents are properly filed in designated systems and folders; Run and distribute partner

Up to $25-hr (~20 hrs-wk) / PST work schedule - As an Administrative Coordinator - Live Events (PT - Work From Home), you will: Manage and coordinate all aspects of live events, including planning, execution, and post-event follow-up; Create and maintain event timelines and schedules; Communicate an

Generous Pay / Exceptional Benefits / EST Working Hours - As a Administrative Sales Support (Full Time - Work From Home), you will: Assist in the preparation of sales presentations and proposals; Manage and update customer databases; Schedule meetings and appointments for the sales team; Monitor and

Medical, dental & vision / 401k match / PTO - As an Administrative Support Associate at First Help Financial, you will: Review reports and photos of vehicles to assess damage and overall condition; Input and track Sales information in Leapfrog; Update and maintain auction statuses in AutoIMS; Input

PTO - As an Administrative Assistant at Milliman, you will: Prepare expense reports; Prepare invoices, track client payments and post them in the accounting system in accordance with firm policies; Prepare time sheets in accordance with firm policies; Manage and maintain required legal paperwork and

Office Assistant / Remote] - Anywhere in U. Competitive pay / Medical, dental & vision / 401k / PTO - As an Administrative Assistant at Wallace Real Estate, you will: Provide administrative support to real estate agents and management; Manage incoming calls, emails, and correspondence; Schedule appo

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli

Penney - - Responsibilities: Provide excellent customer service; Execute pricing and signage; Replenish and restock merchandise; Receive and unload merchandise and maintain backroom standards; Contribute to Omnichannel efforts including Buy Online Pickup in Store, Ship from Store, Order Delivery an

Up to $25 per hour - As an Administrative Specialist at Franklin Energy, you will: Follow detailed, standard practices and operating procedures to review and process applications and varied, supporting documents for accuracy and completeness; Provide technical support to applicants for the online ap

Medical, dental & vision / 401k match / PTO / WFH allowance - As an Accounts Payable Specialist at MANSCAPED, you will: Review, validate, and process vendor invoices in accordance with company policies; Use the companys accounts payable system to match purchase orders, receiving documents, and invoi

Bachelor's degree in Human Resources, Business, or a related field is preferred.

Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and calls; Prepare and edit documents, spreadsh

Sales Coordinator / Remote] - Anywhere in U.Generous Pay & Benefits - Health-Vision-Dental-Life-PTO-401k-FSA-HSA - As a FT - Administrative Sales Support (Work From Home), you will: Manage incoming calls and emails from potential clients; Assist with order processing and tracking for existing client

Competitive pay / Health, dental & vision / 401k match / PTO / Flexible hours - As an Office Assistant at Vituity, you will: Verify documents for accuracy; Identify any documents/files/accounts that may have an error/oversight/printing issue during processing; Complete data entry and documentation i

Medical, dental & vision / 401k / PTO - As an Administrative Associate at Ambry Genetics Corporation, you will: Receive all incoming mail correspondence sent to the Patient Financial Services (PFS) department; Review all correspondence and properly sort, digitize and file all records, as well as com

Why Guitar Center? Here's just some of the rewards:. For our employees who are musicians we offer the unique opportunity of gig leave-take time off to share your music with the world and return to your job after your tour! Guitar Center offers robust benefits and perks, including Medical, Dental, Vi

DaVita is hiring a Patient Care Technician (PCT) to support patients with end-stage renal disease in an outpatient dialysis clinic. Start your healthcare career with DaVita-apply now!. As a PCT, you'll provide direct, hands-on care under RN supervision, helping patients through life-sustaining dialy

Competitive pay / Benefits - As an Administrative Operations Assistant at TapestryHealth, you will: Coordinate and support administrative functions assigned by the director; Support the Client Service Operations team with daily, weekly, and monthly reporting needs; Maintain patient visit schedules,

At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Up to $23 per hour / Benefits - As an Administrative Specialist at Back On Course Educational Services, you will: Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence; Maintain up-to-date and organized records and databases; Provide

A leading pharmaceutical company in Mexico City is seeking an experienced Executive Administrative Assistant to provide executive support to the Head of Corporate Security.The ideal candidate will have a minimum of five years of experience supporting executive-level management in a fast-paced enviro

Ensure a close working relationship with the Novartis Data Privacy, Digital & AI (DPDAI) function (which resides in theEthics Risk and Compliance (ERC) function), within Legal and across the enterprise. Novartis Compensation Summary:. The final salary offered is determined based on factors like, but

Join a dynamic Contracts team that supports the delivery of mission critical capabilities across a diverse portfolio of development and production contracts.The Contracts organization is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, a

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionTexas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.Texas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.

Job DescriptionAdministrative Assistant - On-Site Oakland Commercial Real Estate Development & Property Management Salary: Up to $70K** A well-established commercial real estate development and property management company with seven properties in Northern New Jersey is seeking a full-time Administrative Assistant to join their team. This role is 100% on-site in Franklin Lakes, NJ. We're looking for a highly organized, proactive, and dependable professional who thrives in a fast-paced office environment and enjoys supporting multiple stakeholders. About the Role Experience in commercial real estate or property management is a major plus. Key Responsibilities General Office Administration • Answer and direct phone calls, • Receive, open, and sort daily mail, • Prepare outgoing mail and packages (USPS, UPS, FedEx, messenger), • Order, organize, and track office supplies, • Maintain office equipment (phones, copier, computers, postage machine), • Coordinate with IT for technical support, • Ensure office common spaces-kitchen, bathrooms, work areas-are neat, tidy, and stocked, • Coordinate with cleaning and waste companiesAdministrative & Clerical Support, • Draft and prepare business correspondence (email, letters, FedEx communications, etc.), • Maintain accurate, timely filing systems (filing is crucial in this role), • Organize documents, handbooks, and recordsProperty Management Support, • Track and code invoices and proposals, • Address tenant inquiries (parking, deliveries, access needs, etc.), • Provide access for contractors and utility personnel, • Monitor common areas and utility rooms, • Manage keys, alarms, and security systems, • Maintain and update office and property management handbooks, • Update office calendar for maintenance, inspections, and tenant appointments, • Maintain utility meter schedule, • Request, track, and follow up on Certificates of Insurance for tenants and contractors, • Coordinate annual bids for snow removal and landscaping servicesQualifications, • Prior administrative experience required, • Experience in commercial real estate or property management strongly preferred, • Strong written communication skills-must be able to draft clear business correspondence, • Exceptional organization, accuracy, and follow-through, • Ability to support multiple leaders remotely and manage shifting priorities, • Professional, reliable, and comfortable interacting with tenants, contractors, and vendors, • Health insurance, dental insurance and life insurance are offered with this full-time direct hire role. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Pay Details: $60.00 to $70.00 per year Search managed by: Ellen Slovikowsky Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Technical Recruiter (Contract). We are seeking a dynamic and detail-oriented Senior Technical Recruiter Contractor to join our growing team. Technical Recruiter or similar role in Talent Acquisition, with a proven track record of recruiting for technical positions (software engineers, developers, De

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations., • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication., • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports., • Coordinate schedules, meetings, events, and logistics for property-related activities., • Maintain accurate records and support the preparation of compliance and audit documentation., • Respond to resident inquiries promptly and provide excellent customer service., • Facilitate communication between property teams and corporate staff to ensure efficient workflows., • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace., • Assist with general administrative tasks, including answering inbound calls and data entry., • Support special projects and initiatives as assigned by management.• Proven experience in administrative roles, preferably in property management or real estate., • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent communication skills, both written and verbal, to interact with residents and team members., • High attention to detail and a commitment to accuracy in recordkeeping and reporting., • Customer service-oriented mindset with a proactive approach to problem-solving., • Proficiency in standard office software, including word processing, spreadsheets, and email., • Ability to adapt to changing priorities and work independently in a fast-paced environment., • Familiarity with lease agreements, compliance documentation, and property management processes is a plus.

Providing millions of people throughout the United States with vision care programs that help them be smarter buyers of eye care and eyewear, NVA is particularly well suited to address today's health benefit challenges as it relates to eye care. Under the direction of the Vice President of Professio

Job Description Job SummaryWe are seeking a dependable and detail-oriented Medical/DME Fulfillment & Scheduling Clerk to support our durable medical equipment (DME) operations. This role is responsible for accurately fulfilling medical supply and equipment orders, coordinating patient delivery and installation schedules, assisting with product ordering, and supporting daily warehouse operations in a regulated healthcare environment. Key Responsibilities • Pick, pack, and prepare DME and medical supply orders for shipment or delivery, • Verify patient orders for accuracy, completeness, and condition, • Schedule patient equipment deliveries and installations with internal technicians, • Communicate appointment details clearly with patients and team members, • Order products and supplies from approved vendors based on inventory needs, • Track backorders and communicate delays to management, • Receive, inspect, and restock incoming inventory, • Maintain accurate inventory and order records in the company system, • Assist with routine inventory counts and organization, • Ensure fulfillment areas remain clean, organized, and compliant, • Follow HIPAA, company policies, and safety procedures, • Ability to lift, push, and pull up to 20 lbs regularly, • Ability to stand, walk, bend, reach, and climb stairs for extended periods, • High school diploma or equivalent, • Valid driver’s license and reliable transportation, • Ability to perform occasional local driving, • Strong attention to detail and organizational skills, • Comfortable communicating with patients by phone, • Basic to intermediate PC proficiency, • Ability to navigate Windows-based systems, • Ability to use email, internet browsers, and standard office applications, • Ability to accurately enter and review data in inventory, ordering, and scheduling systems, • Competitive hourly pay, • Consistent schedule, • On-the-job training, • Supportive team environment, • Opportunity for growth within the company How to ApplyPlease submit your resume to . Qualified candidates will be contacted for an interview.

Pursuing or recently completed a degree in Human Resources or a related field. Gain valuable experience in the field of Human Resources. We are seeking a highly motivated and detail-oriented individual to join our Human Resources team as an HR Intern.

Job Description We are seeking a Client Coordinator/Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionAccounting and TaxAccounting and Tax

Job Description Job description: Job Overview We are seeking a dedicated and professional Floater Front Desk Agent to join our team. The ideal candidate will serve as the first point of contact for guests, providing exceptional customer service while ensuring the safety and security of the premises. This role requires a blend of hospitality skills and security awareness, making it essential for candidates to possess strong conflict management abilities and relevant experience in security or law enforcement. Duties • Greet guests warmly and assist with check-in and check-out processes., • Monitor surveillance systems (CCTV) to ensure the safety of guests and staff., • Respond promptly to guest inquiries, complaints, and requests, utilizing conflict management skills when necessary., • Maintain a secure environment by enforcing hotel policies and procedures related to loss prevention., • Provide first aid assistance when required and ensure proper reporting of incidents., • Collaborate with law enforcement or military personnel as needed for guest safety., • Conduct regular patrols of the property to monitor for suspicious activity or potential security breaches., • Previous experience in a front desk or customer service role preferred., • Background in law enforcement, military, or security is highly desirable., • Knowledge of first aid, CPR, and conflict management techniques is a plus., • Familiarity with surveillance systems (CCTV) and loss prevention strategies., • Strong communication skills with the ability to remain calm under pressure., • Excellent problem-solving abilities and attention to detail. Work Location: Various Client Sites (as assigned)

Job Description This person is the first point of contact for customers, managing calls, booking jobs, answering questions, and handling administrative tasks. Phone & Lead management. Answering all incoming calls promptly and professionally. Qualify leads by asking key questions. Provide accurate information about services, pricing, and availability. Schedule appointments using CRM. Follow up on missed calls, inquiries, or estimates. Manage and update customer database / CRM. Process invoices, estimates, or payment tracking. Order office supplies or coordinate service materials. Maintain staff schedules and assign jobs. File paperwork, digital records and contracts. Customer experience and follow-up. Send reminders, confirmations, or thank-you messages to clients. Handle basic customer service issues or escalate appropriately. Track customer feedback to improve service quality. Strong communication and organizational skills. Experience in customer service or office administration. Comfort with scheduling software, CRMs, and basic accounting. A friendly, professional demeanor over the phone. Experience with Housecall pro CRM a plus.

Job DescriptionAdmin Assistant - Family Law Admin Assistant - Family Law Position Overview We are seeking a detail-oriented and organized Admin Assistant to support our Family Law practice. The ideal candidate will have a strong understanding of family law processes and will be responsible for assisting attorneys with various administrative tasks to ensure the smooth operation of the office. Key Responsibilities • Provide administrative support to the firm, • Manage all administrative tasks (office inventory, call forwarding, client calls), • Handle/responsible for shipping and mailing needs, • Previous experience in family law or a related field, • Strong organizational and multitasking skills, • Proficient in legal terminology and document preparation, • Excellent communication skills, both written and verbal, • Familiarity with court procedures and filing requirements, • Experience with billing and invoicing in a legal context, • Ability to work independently and as part of a team, • Proficient in Microsoft Office Suite and legal software - For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This job was first posted by CyberCoders on 02/18/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.CyberCoders is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at to make arrangements.

Job DescriptionAmsalem Business Travel – Wayne, NJ (In Office) Benefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth Opportunities, • Stable Full-Time Schedule, • Health/Dental/Vision after eligibility Job Summary We are seeking a reliable full-time Administrative Assistant to support our travel consultants and operations team. In this role, you will help manage the office's day-to-day workflow and ensure our agents have the necessary information, organization, and communication support to serve our clients efficiently. This position goes beyond general office tasks as you will assist with client communication, documentation, and coordination related to corporate travel services. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment. This is an in-office, long-term position. We are looking for someone seeking stability and growth. Responsibilities • Answer incoming calls and assist or route appropriately, • Support travel consultants with documentation, confirmations, and follow-ups, • Communicate professionally with clients and vendors via phone and email, • Monitor shared inboxes and ensure requests are addressed promptly, • Assist with urgent travel changes and time-sensitive requests, • Organize and maintain digital records in Google Workspace, • Prepare correspondence and internal documentation, • Gather data and assist with reporting, • Maintain organized office procedures and workflows Qualifications • Previous experience in administration, office support, customer service, or coordination, • Strong communication and professionalism on the phone and email, • Excellent organization and attention to detail, • Ability to multitask and prioritize under deadlines, • Comfortable learning new computer systems and processes, • Reliable attendance and punctuality, • Hospitality, call center, or travel industry experience, • Experience handling high-volume requests, • Experience with Outlook, Google Workspace, or CRM systems Training will be provided for internal processes and systems. Schedule Full-time, in-office position. Business hours: Monday – Friday between 9:00 AM – 9:00 PM (shift scheduled within those hours). This role requires consistent weekly availability and is not structured for rotating student schedules. Why Join Us? You’ll be part of a collaborative team supporting professionals and organizations with important travel needs. If you enjoy staying organized, helping people, and being part of a fast-moving office environment, this role offers an opportunity to grow into operations and travel support functions.

Join a dynamic Contracts team that supports the delivery of mission critical capabilities across a diverse portfolio of development and production contracts. The successful candidate would gain experience with complex development and non-recurring engineering (NRE) contracts as well as large dollar,

Develop creative recruiting resources and networking activities to attract qualified employees interested in contract, contract to hire and direct placement employment.

The ideal candidate should have a bachelor’s degree in accounting, over 12 years of experience in general ledger accounting or audit, and advanced skills in Excel and financial reporting. A leading financial services firm is seeking a Vice President for Private Markets in Clifton, NJ. This role in

Under the direction of the Vice President of HR, the Seasonal HR Coordinator is responsible for the coordination and administration of seasonal camp new hires and re-hires with a focus on supporting the Human Resources department in processing campsite hires during a high-volume period of hiring. Cr

Job Description Coordinator - Construction and Service Project Coordinator $24-25.00/hour Temp to Perm Position is in office/40 hours per week/Monday to Friday Fairfield NJ Well-established Construction and Restoration Company is currently seeking a customer service driven individual to join their team. In this role, the Coordinator serves to facilitate project work between customers, Insurance Companies, field technicians, and office staff. The ideal candidate will have applicable experience that demonstrates the ability to successfully execute the core requirements for this position: • Strong communication skills (both verbal and written) for phone calls and emails., • Proficiency in scheduling software/tools for jobs scheduling and updating online platforms., • Excellent interpersonal skills to handle external communication with customers, insurance companies, and vendors., • Ability to coordinate and facilitate internal communication between departments., • Attention to detail and organizational skills for tracking jobs and updates.

Job Description Lead ServiceNow Administrator My name is Bill Stevens, and I have a new full time Lead ServiceNow Administrator opportunity available for a major firm located in Troy Hills, New Jersey that could be of interest to you, please review my specification below and I am available at any time to speak with you so please feel free to call me. The work schedule will be onsite five days a week. This is NOT a remote role. The ideal candidate should also possess a green card or be of citizenship. No Visa entanglements and no H1-B holding company submittals. The firm is seeking a highly experienced Lead ServiceNow Administrator to step into a critical, high-impact role. You will take immediate ownership of a mature ServiceNow environment following the departure of the previous administration team. We need a seasoned expert capable of performing a technical audit of the current state, stabilizing the environment, and serving as the primary technical lead while we assemble a new support structure. You will be responsible for maintaining the platform's health, managing upgrades, and executing strategic decommission plans as we transition processes to a new instance. Near Zero-Handover Entry: You will be stepping into an environment where the previous four managing resources are no longer present. Although documentation exists, you must be comfortable with "reverse engineering " existing logic and working without direct knowledge transfer. Transition & Decommission: A significant portion of this contract involves managing the lifecycle of the current instance, including preparing for and executing the decommissioning of specific processes as they migrate to a global instance. Responsibilities Platform Stability & Administration: Work closely with the platform owner and lead developer as the new team is formed. Perform a comprehensive health check and discovery of the existing environment to understand custom configurations left by the previous team. Manage day-to-day administration, including user management, group management, and security ACLs. Troubleshoot and resolve complex incidents related to core platform functionality and integrations. Modules & Capabilities Management: Support and maintain the current deployment, specifically focused on ITSM, CMDB, IRM (GRC), and HRSD. Diagnose issues within the CMDB to ensure data integrity and reconciliation rules are functioning correctly. Manage existing API integrations (REST/SOAP) between ServiceNow and third-party enterprise tools, ensuring connectivity and data flow remain uninterrupted. Upgrades & Migration: Plan, test, and execute ServiceNow version upgrades and patches, ensuring minimal downtime and resolving skipped record conflicts. Design and execute decommissioning plans: Identify data to be archived, disable workflows for retired processes, and ensure a clean transition of capabilities to the new target instance. collaborate with architects to ensure data schemas are understood before migration. Leadership & Documentation: Create essential technical documentation (architecture diagrams, process flows) where it currently does not exist. Mentor and guide new team members as they are onboarded, establishing best practices for the new team. Required Qualifications: More than five years of hands-on ServiceNow Administration and Development experience. ServiceNow Certified System Administrator (CSA) is mandatory; CAD or CIS certifications are preferred. Independence: Proven ability to work autonomously with minimal supervision. You must be comfortable navigating a complex environment without a safety net. Forensic Troubleshooting: Ability to read existing code (JavaScript, GlideRecord) and Business Rules to understand "how things work " without having the original developer present. Module Experience: Strong proficiency in ITSM and CMDB. Integration Skills: Experience troubleshooting and managing Integration Hub, REST APIs, and Mid Servers. Highly Desirable (Preferred) Qualifications: IRM/GRC Experience: Hands-on experience managing Policy, Compliance, or Risk Management modules. HRSD Experience: Familiarity with HR Case Management, Employee Service Center, and HR criteria. Migration Experience: Previous experience assisting with instance migrations, data archival, or system sunsetting/decommissioning. Soft Skills: Resilience: Ability to remain calm and structured in a high-pressure, transitional environment. Communication: Ability to explain technical risks and status to non-technical leadership. Proactivity: The ability to identify risks (e.g., a failing integration) before they become critical outages. The interview process will include an initial phone or virtual interview screening. Please let me know your interest in this position, availability to interview and start for this position along with a copy of your recent resume.

Job Description Monday–Friday | 30–40 hours per week We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our Hawthorne, NJ office. This role is essential to keeping our workplace running smoothly by managing administrative functions, supporting multiple departments, and handling light accounting tasks. The ideal candidate is proactive, dependable, and comfortable juggling multiple responsibilities in a fast-paced environment. Key Responsibilities: • Manage and respond to emails, phone calls, and general correspondence in a timely manner, • Perform general office tasks including scanning, mailing, distributing mail, and coordinating deliveries, • Greet and assist visitors with a professional and welcoming attitude, • Manage executive calendars, appointments, and travel arrangements, • Support team members with administrative needs across departments, • Plan and coordinate company events, • Monitor and order office supplies, • Communicate with vendors and service providers, • Coordinate building maintenance and repairs as needed, • Maintain tracking logs for company equipment, vehicles, and insurance documentation, • Set up workspaces for new hires and assist with onboarding logistics, • Light accounting responsibilities, • Perform other duties as assigned Qualifications & Experience: • Previous experience in office administration or similar role, construction industry a plus, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Experience with light accounting or bookkeeping tasks preferred, • Detail-oriented with the ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong organizational and time-management skills, • Positive, adaptable, and team-oriented mindsetCompany DescriptionPfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals.\n\nWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.