Office & Admin jobs in Eastchester, NYCreate job alerts
- Moodz
Personal Assistant (PA)10 hours ago$16–$20 hourlyPart-timeNew RochelleMoodz Location: Hybrid: Remote & Field (New Rochelle, NY and surrounding areas) Job Type: Part-Time (with potential for Full-Time) About Moodz: Moodz is a dynamic and growing licensed cannabis brand seeking a motivated and highly organized individual to join our team in a unique dual role. This is a rare opportunity to be at the heart of our operations, providing essential administrative support while also being the face of the brand in the field. Position Summary: The Personal Assistant & Brand Ambassador will be a cornerstone of the Moodz team. You will be responsible for ensuring the founder's schedule and communications are managed with precision and professionalism. Simultaneously, you will drive brand awareness and excitement by visiting our retail partners, conducting in-store activations, and passionately introducing Moodz to store staff and customers. The ideal candidate is a self-starter who thrives on variety, is impeccably organized, and loves connecting with people. Key Responsibilities: Administrative & Personal Assistance (approx. 40%): Proactively manage, prioritize, and respond to emails on behalf of the founder, ensuring timely and professional correspondence. Maintain and organize a dynamic calendar, scheduling meetings, appointments, and deadlines with precision. Handle confidential information with the utmost discretion and professionalism. Provide general administrative support to ensure smooth daily operations. Brand Activations & Field Marketing (approx. 60%): Serve as the primary representative of the Moodz brand during in-store visits and promotional events. Travel to various retail locations in the Mount Vernon and surrounding areas to conduct brand activations. Engage confidently and enthusiastically with store managers, staff, and potential customers. Educate retail partners and the public on the Moodz brand story, key products, and our unique value. Set up and manage activation displays and promotional materials, ensuring a professional and on-brand presentation at all times. Build and maintain positive, lasting relationships with our valued retail partners. Gather and report on customer feedback, activation performance, and store insights. Qualifications and Requirements: Proven experience as a Personal Assistant, Administrative Assistant, or in a similar role is highly valued. Experience in promotions, retail, sales, or brand ambassadorship is a significant plus. Exceptional organizational, multitasking, and time-management skills. Outstanding verbal and written communication skills; you can write a professional email and captivate a small crowd. Proficiency with modern office tools (Google Workspace: Gmail, Calendar, Drive, etc., or Microsoft Office Suite). A personable, energetic, and confident demeanor with a natural ability to connect with new people. Must be a proactive self-starter who can work independently and take initiative. Valid driver’s license and reliable transportation are required. Ability to work a flexible schedule, which may occasionally include weekends for special events. Must be based in or near the New Rochelle, NY area. What We Offer: Competitive hourly wage. A unique opportunity to be a core part of a growing and exciting licensed brand. A dynamic role that is never boring, combining office tasks with fieldwork. Direct mentorship from the brand's founder. Potential for increased hours and responsibility as the brand expands.
Immediate start!Easy apply - Construction Company
Administrative Assistant11 days ago$45000–$55000 yearlyFull-timeScarsdaleWe are seeking a HIGHLY ORGANIZED and DETAIL ORIENTED Administrative Assistant for a Construction Company This role involves : - Email Correspondence - Time Keeping of all employees - Creating Proposals / Invoices *. Filing of all documents that are project Related *. Familiar with Google Drive/ Google Docs Google Sheets *. Candidate will have strong communication skills, the ability to multitask, and a commitment to maintaining efficiency in a work environment. Not a requirement but Bilingual is a plus
Immediate start!Easy apply - NY HomeOwner
Real Estate Receptionist29 days agoFull-timeEast Bronx, The BronxAre you a warm, friendly, and detail-oriented professional who loves creating a welcoming environment? NYHO is seeking a Real Estate Receptionist to be the Director of First Impressions—the friendly face that greets our staff, clients, and visitors while ensuring smooth day-to-day office operations. If you thrive in a fast-paced setting, have a heart for customer service, and enjoy supporting a dynamic team, this is the perfect opportunity for you! Compensation: Salary Range: $40,000 - $60,000 Paid Time Off Compensation: $40,000 - $60,000 yearly Responsibilities: Be the first point of contact for all visitors, agents, and clients, providing exceptional service in person and over the phone. Maintain a welcoming and professional office area. Assist with administrative duties, including handling mail, checks, and packages. Answer and direct phone calls, emails, and inquiries to the appropriate departments. Support agents with transactional management, schedules, and office resources. Manage office calendars, meetings, and daily events. Assist with marketing efforts, social media communication, and agent engagement. Provide basic tech support for office tools, including email, printers, and scheduling systems. Help coordinate office events and meetings to foster a positive and collaborative work environment. Qualifications: A friendly and professional demeanor with strong interpersonal skills. Excellent organizational abilities and attention to detail. Proficiency in Microsoft Office, Google Suite, Adobe Acrobat. Strong multitasking and problem-solving skills in a fast-paced environment. A team player with a proactive approach to office support and operations is essential. Prior experience in reception, customer service, or an administrative role (real estate experience is a plus). About Company NYHO is a dynamic real estate brokerage in The Bronx, NY, known for our commitment to innovation, goal achievement, and a collaborative culture. We believe in providing our staff with top-tier support backed by decades of proven results, to help them thrive in their careers. As a Market Center, we emphasize teamwork, personal growth, and a passion for serving clients and the community. Join us and be a part of a company that values excellence, service, and leadership in the real estate industry! Job Type: Full-time Pay: $40,000.00 - $100,000.00 per year Benefits: 401(k) matching Employee discount Paid time off Parental leave Relocation assistance Retirement plan Tuition reimbursement Schedule: Monday to Friday Weekends as needed Ability to Commute: Bronx, NY 10467 (Required) Ability to Relocate: Bronx, NY 10467: Relocate before starting work (Required) Work Location: In person
Easy apply - fleterp.corp
Executive Assistant30 days ago$2000–$8000 monthlyFull-timeKingsbridge, The Bronxse solicita personal para el área de ventas directas pagos base más comisión por ventas dos Vacasiones al año. buen ambiente laboral. crecimiento sin límite
Immediate start!No experienceEasy apply - Physio Solutions
Bilingual Medical Front Desk Receptionist (English/Spanish)1 month ago$18–$22 hourlyFull-timeEast Bronx, The BronxEmployment Type: Full-Time Compensation: $18.00 – $22.00 per hour (commensurate with experience) Position Overview: We are seeking a proactive and Bilingual Medical Front Desk Receptionist to join our team. The ideal candidate will be fluent in English and Spanish, possess strong interpersonal and computer skills, and have experience or knowledge in physical therapy settings and no-fault insurance procedures. Key Responsibilities: - Greet and assist patients courteously and professionally. - Manage multi-line phone systems: answer calls, schedule appointments, and direct inquiries appropriately. - Verify patient information and insurance details, with a focus on no-fault cases. - Maintain and update electronic medical records accurately. - Coordinate patient flow to ensure timely appointments and minimize wait times. - Handle billing inquiries and process payments. - Collaborate with physical therapists and administrative staff to support clinic operations. - Ensure compliance with HIPAA regulations and maintain patient confidentiality. Qualifications: - High school diploma or equivalent; associate degree preferred. - Minimum of 1 year of experience in a medical front desk or administrative role, preferably in a physical therapy clinic. - Bilingual proficiency in English and Spanish is required. - Familiarity with no-fault insurance and workers' compensation processes is preferred. - Proficient in using electronic medical record (EMR) systems and Microsoft Office Suite. - Excellent organizational skills and attention to detail. - Strong communication and interpersonal abilities. - Ability to multitask and thrive in a fast-paced environment. Benefits: - Competitive hourly wage. - Paid time off and holidays. - Opportunities for professional development and training. Application Instructions: Interested candidates are encouraged to submit their resume and a brief cover letter outlining their relevant experience and language proficiency
Easy apply - Pacific Horizon Landscape
Office Manager2 months ago$22–$26 hourlyFull-timeNorth Side, Mount VernonJob Title: Office Manager Location: Mount Vernon, NY (In-person) Employment Type: Full-time Reports To: Owner & General Manager Job Summary: Pacific Horizon Landscape is seeking a highly organized, proactive, and resourceful Office Manager to oversee daily administrative operations, streamline systems, and support the growth of a fast-scaling landscaping company. You’ll be the hub between the field crews, leadership, and clients—keeping everything moving with precision and accountability. --- Key Responsibilities: 1. Administrative Management: Manage scheduling for crews and appointments Answer phone calls, emails, and route messages appropriately Maintain client records, contracts, and work orders Ensure accuracy and organization of CRM (Copilot) 2. Office & Systems Oversight: Maintain and improve administrative processes and SOPs Handle inventory tracking for supplies and equipment Coordinate team meetings and take notes/action items Ensure compliance with insurance, licensing, and local regulations 3. HR & Payroll Support: Assist with onboarding new hires and maintaining personnel files Track hours and submit payroll data to payroll provider Maintain PTO and attendance records 4. Finance & Billing Support: Create and send invoices, follow up on payments Track expenses and organize receipts for bookkeeping Support monthly budget reporting and cost tracking --- Qualifications: 2+ years office management or admin experience (landscaping or service industry preferred) Strong organizational and time-management skills Tech-savvy: Comfortable using CRM, Google Workspace, QuickBooks (or similar) Clear communicator—both written and verbal Self-starter with a problem-solving mindset --- Work Hours & Compensation: Monday to Friday, 8 AM – 5 PM (some flexibility may be required) Starting pay: $22–$26/hour depending on experience Biweekly pay w ith direct deposit Paid training and opportunity for growth within the company
Immediate start!Easy apply - Beauty Bar
Receptionist / Personal Assistant2 months ago$15–$17 hourlyFull-timeTenafly-Respond to phone calls -Respond to emails -Greet clients when they come in Call two zero one, seven zero five, seven two zero six if interested
No experienceEasy apply - The Risen Generation & We Elevate
Advertiser/representative2 months ago$14–$18 hourlyPart-timeEast Bronx, The BronxWe're looking for someone who have great communication Jobs details below 👇 Handout flyers Visit school administration Business offices Make phone calls and answering calls etc. Off the books pay Monday thru Friday Hours preferred to work is between 7:30 am and 6:30 pm. 2 to 4 hours a day .
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