Bilingual Medical Front Desk Receptionist (English/Spanish)

One Step Physical Therapy is seeking a Customer Service Front Desk Receptionist, who will be responsible for interacting with patients in a healthcare setting and managing administrative tasks for the medical team. Their duties include scheduling patient appointments according to Doctor availability, explaining intake forms to new patients and processing payments after treatment. Job Skills & Requirements: SPANISH SPEAKING PREVIOUS CUSTOMER SERVICE EXPERIENCE Coordinate appointments for patients. Great customer Service Patient care, appointment confirmation and follow up with patients are critical to function in this role. Phone etiquette and interpersonal skills are a must. Previous experience in the medical sector is a plus Travel time : 30 minutes away is preferable Duties: Greet and welcome visitors in a warm and professional manner. Answer phone calls promptly, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette. Manage the front desk area, ensuring it is tidy and presentable at all times. Handle incoming and outgoing mail and packages efficiently. Maintain calendars for appointments, meetings, and events, ensuring effective calendar management. Utilize Google Suite for document creation, scheduling, and communication. Assist with office management tasks including filing, data entry, and other administrative duties as needed. Coordinate with other departments to facilitate smooth operations within the office. Experience Previous experience in an office or administrative role is preferred but not required. Proficiency in Google Suite and familiarity with office phone systems is a plus. Strong organizational skills with the ability to manage time effectively and prioritize tasks. Excellent verbal and written communication skills are essential. Ability to work independently as well as part of a team in a collaborative environment. If you are a motivated individual with a passion for providing excellent customer service and possess the necessary skills to thrive in an office setting, we encourage you to apply for this exciting opportunity as a Front Desk Receptionist! Job Types: Full-time, Contract Pay: $16.00 - $19.00 per hour Shift: 10 hour shift 8 hour shift Work Location: In person Job Types: Full-time, Contract Pay: $16.00 - $19.00 per hour Shift: Day shift Morning shift Ability to Commute: New York, NY 10032 (Required) Ability to Relocate: New York, NY 10032: Relocate before starting work (Required) Work Location: In person

Job Title: Office Manager Location: Mount Vernon, NY (In-person) Employment Type: Full-time Reports To: Owner & General Manager Job Summary: Pacific Horizon Landscape is seeking a highly organized, proactive, and resourceful Office Manager to oversee daily administrative operations, streamline systems, and support the growth of a fast-scaling landscaping company. You’ll be the hub between the field crews, leadership, and clients—keeping everything moving with precision and accountability. --- Key Responsibilities: 1. Administrative Management: Manage scheduling for crews and appointments Answer phone calls, emails, and route messages appropriately Maintain client records, contracts, and work orders Ensure accuracy and organization of CRM (Copilot) 2. Office & Systems Oversight: Maintain and improve administrative processes and SOPs Handle inventory tracking for supplies and equipment Coordinate team meetings and take notes/action items Ensure compliance with insurance, licensing, and local regulations 3. HR & Payroll Support: Assist with onboarding new hires and maintaining personnel files Track hours and submit payroll data to payroll provider Maintain PTO and attendance records 4. Finance & Billing Support: Create and send invoices, follow up on payments Track expenses and organize receipts for bookkeeping Support monthly budget reporting and cost tracking --- Qualifications: 2+ years office management or admin experience (landscaping or service industry preferred) Strong organizational and time-management skills Tech-savvy: Comfortable using CRM, Google Workspace, QuickBooks (or similar) Clear communicator—both written and verbal Self-starter with a problem-solving mindset --- Work Hours & Compensation: Monday to Friday, 8 AM – 5 PM (some flexibility may be required) Starting pay: $22–$26/hour depending on experience Biweekly pay w ith direct deposit Paid training and opportunity for growth within the company