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Job Description Job description: Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for delivering outstanding administrative support. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence and growth. Duties • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace, • Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and attention to detail, • Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone etiquette, • Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents, • Assist with event planning for company meetings, conferences, and special events, including venue booking and logistics coordination, • Support bookkeeping tasks such as data entry, invoicing via QuickBooks, and basic office management duties, • Facilitate project coordination by tracking deadlines, preparing agendas, and following up on action items, • Proven experience in executive administrative support or as a personal assistant with strong organizational skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent typing speed combined with meticulous proofreading and transcription abilities, • Strong office management skills including filing, data entry, and clerical experience, • Knowledge of QuickBooks for bookkeeping tasks and basic financial record keeping, • Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools, • Effective customer service skills paired with professional phone etiquette on multi-line phone systems, • Ability to handle sensitive information discreetly while demonstrating high levels of professionalism

Job Overview We are seeking a dedicated and versatile Medical Assistant / Admin to join our integrative psychiatric practice. This hybrid role provides essential clinical and administrative support, helping us deliver holistic, patient-centered mental health care. A core component of this role involves general medical assisting and clinic administration, with opportunities to support specialized treatments like Transcranial Magnetic Stimulation (TMS). The ideal candidate is a dependable team player with strong interpersonal skills who thrives in a collaborative, compassionate, and healing environment. Responsibilities Clinical Support & Patient Care: • Conduct patient intakes, record basic vitals, and prepare patients for psychiatric evaluations and treatments., • Prepare, calibrate, and assist with or administer TMS treatments according to physician-directed protocols (training provided if needed)., • Monitor patients during clinical procedures and treatments, addressing any discomfort or adverse responses., • Educate patients on our integrative treatment processes using clear, empathetic communication., • Manage front-desk operations, including scheduling and coordinating appointments for multiple providers and specialized treatments., • Serve as a welcoming first point of contact for incoming referrals and patient inquiries., • Perform routine clinic maintenance, including equipment checks and basic troubleshooting., • Maintain a clean, organized, and compliant treatment and reception environment., • Background: Previous experience as a Medical Assistant or in a clinical administrative role. (Experience in psychiatry or integrative/holistic health is highly preferred)., • Specialized Experience: Prior hands-on experience with Transcranial Magnetic Stimulation (TMS) is a strong plus, but not required., • Organization: Strong attention to detail, multi-tasking abilities, and time management skills., • Communication: Excellent verbal and written communication skills, with a focus on patient empathy and care., • Collaboration: Proven team player with the ability to work cross-functionally with physicians and support staff., • Demeanor: Professionalism, reliability, adaptability, and sound judgment.

Medical Receptionist and Medical Assistant Chinese language skills are needed given our demographic of patients. Applicants without Chinese language skills will not be considered. Thank you for understanding We are a multi-office Dermatology and Orthopedics practice, seeking enthusiastic and pleasant front desk receptionists and medical assistants that are able to commute to both locations. Our practice is an engaging high-paced team-orientated practice with a culture of hardwork and comradery. We are dedicated to making a positive impact on our patients and our community, with enthusiastic employees that are active participants in achieving this vision. Part-time and full-time positions are available (Full time preferred), including weekend hours; flexibility and willingness to travel to either location is ideal. We are hiring for both our Flushing and our Manhattan location. There are multiple avenues for potential for growth within the company if qualified and interested Medical Receptionist: Job Description • Greeting and interacting with patients in a pleasant and professional matter in person, via phone, or email, • Office support to physicians and patient care administrative duties necessary to deliver quality patient care, • Answering phone calls, Check-in and check out, collecting co-pays and ensuring payment at the end of the visit, scheduling patients, interaction with insurance companies (prior authorizations, insurance referrals, call-backs), scanning into EHR, • Maintaining office tidiness, • If interested and able, will train billing, which includes posting and remittance, appeals. Maintaining timely filling for unresolved claims. Medical Assistant • duties include, but not limited to: intake of patients (history and reason for visits), setting up and assisting procedures (surgeries, casting, biopsies, injections, etc), photo documentation, scribing, Ipad proficiency, prior authorizations, lab/biopsy result follow-ups, equipment sterilization, restocking and inventory records, etc, • back office duties involving patient care, such as communicating with patients, communicating with other offices, scheduling, referrals, prior authorizations, etc Qualifications • High school diploma or equivalent required, • English language skills, Chinese language skills are needed given our high volume of Chinese speaking patients, • Looking for pleasant and courteous, efficient and energetic, proactive and professional individuals with an overall positive demeanor. Must be a team player with good people skills., • Strong organization and multitasking abilities is a must., • This is a fast-paced environment. Individual should be stress-resistant, patient, and able to communicate effectively with others, • Preference given to prior experience in medical offices, knowledge in billing, pre-health, tech savvy, and bilingual capabilities (Chinese dialects), • Preference given for those looking for long term positions if applying for office/biller positions, • Basic computer skills to be trained on office software

Legal Assistant Industry: Law Firm Salary: $80-90K Plus: Paid OT & Bonus & Fully Paid for Benefits Location: Hybrid - 4 days in Office, NYC - Midtown Boutique thriving law firm is seeking an experienced Legal Assistant to provide administrative legal support to three attorneys. Responsibilities • Handle heavy phone coverage, calendar management/scheduling meetings, filing, and arranging domestic and international travel for attorney and clients to and from the NY office, • Establish and maintain relationships with clients and attorneys to facilitate the highest level of client support, • File, organize, scan and copy legal documents along with preparing and proofing documents to distribute, • Enter time, prepare and process bills, facilitate deadlines and provide timely reminders, • Create and maintain client spreadsheets related to expenses and financial accounts, • Work with other staff members on general administrative office needs including ordering supplies, maintaining the office and conference rooms, working with service providers and covering front desk as needed Qualifications • Bachelor’s Degree, • 3+ years’ experience as a legal assistant at a law firm, • Familiarity with legal documents, terminology and time entry system and billing systems – Juris and Juris Suite preferred, • Team player, • Strong communication skills, both written and verbal, • Strong technical skills using Microsoft Office and Teams, • Ability to prioritize, meet strict deadlines, and be highly organized To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

LOCATION: New York, NY (Midtown), 5 days in office Come join our team! There are many reasons why EPIC Insurance Brokers & Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, EPIC is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen. Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients' regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees. Our core values are: Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you're looking for in your next career? Then consider joining our amazing team! JOB OVERVIEW: The Administrative Assistant is responsible for providing administrative support to the company to ensure the efficient functioning of the office. Professionally administers all incoming calls and ensures phone calls are redirected accordingly. Serves as the first point of contact for clients, prospects and visiting team members on the phone as well as in person. Distribution of electronic mail to account managers utilizing various business applications. RESPONSIBILITIES: • Reception – Greeting visitors, setting up meetings & troubleshooting., • Identifying, processing and distribution of mail in a timely manner., • Opens and closes front desk/reception area (locking and unlocking doors, switching phones into day/night mode). Maintain a neat and clean reception area and posts appropriate signs for office closures, holiday hours, etc., • Assists with other related clerical duties such as photocopying, faxing, filing, collating and scanning documents., • Processing outgoing mail including USPS and FedEx., • Order office supplies and maintain inventory and organization of supply room., • Contributes to a team effort by assisting in other related areas as needed., • Complies with all internal procedures and practices while demonstrating the ability to meet service performance and quality standards. SKILLS AND QUALIFICATIONS: • High school diploma., • Strong ability to learn new technology and systems, • Minimum of 1-year administrative support experience required., • Excellent phone, written and interpersonal skills., • Ability to multitask in a fast-paced environment with minimum supervision., • Proficient in Microsoft Office, use of office machines such as multiline phone systems, fax/copier/scanner and mail machine., • Professional appearance and demeanor, • Exceptional customer service skills; tactfulness and consideration in dealing with a diverse group of people and personalities., • Desire to advance career within our organization., • Knowledge of Salesforce a plus. COMPENSATION: The national average hourly rate for this role is $29.75 - $34.85 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data. WHY EPIC: EPIC has over 60 offices and 3,000 employees nationwide – and we’re growing! It’s a great time to join the team and be a part of this growth. We offer: • Generous Paid Time off, • Managed PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early-close days, • Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave, • Generous employee referral bonus program of $1,500 per hired referral, • Employee recognition programs for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!), • Employee Resource Groups: Women’s Coalition, EPIC Veterans Group, • Professional growth & development: Mentorship Program, Tuition Reimbursement Program, Leadership Development, • Unique benefits such as Pet Insurance, Identity Theft & Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause & Midlife Support, • Additional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs, • 50/50 Work Culture: EPIC fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment. It takes both production and service to be EPIC!, • EPIC Gives Back – Some of our charitable efforts include Donation Connection, Employee Assistance Fund, and People First Foundation EPIC embraces diversity in all its various forms—whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. California Applicants - View your privacy rights at: . Massachusetts G.L.c. 149 section 19B (b) requires the following statement: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Certified Nursing Assistant Needed ($25 per hour) Workforce1 Healthcare Career Center is partnering with top NYC healthcare providers to connect a qualified Certified Nursing Assistant to an immediate opening at a healthcare organization in Staten Island. Key Responsibilities: Under supervision and direction to the registered nurse performs various duties and functions in treatment and care of patients including taking & recording vital signs, assisting patients with hygiene and clothing needs. Excellent communication and interpersonal skills required. Minimum Qualifications: Must have a High School graduate or equivalent required. Graduate of a PCT program or CNA graduate. Prior experience working as a nursing assistant in a hospital or nursing home or Direct Support Professional experience required. Home Care or Private Duty work not accepted. BLS certification or Heartsaver CPR/AED certification is required. We would cordially like to invite you to our PCT/CNA Hiring Event on Tuesday, April 21, 2026, from 10:00 AM – 3:00 PM at our office. Please ask for Klarissa at the front desk. Event Details: Date: Tuesday, January 7th Time: 10:00 AM – 3:00 PM (Walk in anytime during this window) Location: Staten Island Workforce1 120 Stuyvesant Place Staten Island, NY 10301 Workforce1 Healthcare Career Center is a federally funded NYC program that prepares and connects qualified candidates to job opportunities citywide. We recruit licensed healthcare professionals on behalf of leading healthcare employers.

The Administrative Assistant serves as an operational support professional reporting directly to the District Manager within a HUD/PACT affordable housing environment. This role provides structured administrative and workflow support across Legal, Violations, Front Desk Coordination, Compliance (entry-level support), and general office operations. Responsibilities: Provide District-Level Operational Support • Provide direct administrative support to the District Manager, • Coordinate scheduling, meeting logistics, and internal communications, • Prepare memoranda, notices, reports, and correspondence as directed, • Maintain structured electronic and physical filing systems, • Monitor response standards (48 hours general / 24 hours urgent) Provide Legal & Violations Administrative Support • Prepare and organize case documentation for Legal Manager, • Track court dates, stipulations, violation deadlines, and agency notices, • Maintain confidential tenant and case files, • Support violation tracking spreadsheets and corrective documentation logs Provide Compliance (Entry-Level Support) • Assist with document intake and scanning for recertifications, • Enter basic compliance data into property management systems, • Organize resident files in preparation for audits or agency reviews, • Support preparation of audit packages, • Serve as back up to the Front Desk Coordinator, • Other responsibilities as assigned Meet Performance KPIs • Maintain 95% document accuracy rate in data entry and file organization., • Meet 48-hour general response and 24-hour urgent response standards., • Zero compliance audit findings attributable to administrative file errors., • Ensure 100% tracking of court dates and violation deadlines., • Maintain organized digital and physical filing systems with monthly review validation. Requirements: • High school diploma or GED required; associate degree preferred, • 2+ years administrative experience supporting leadership in a fast-paced environment, • Strong proficiency with Microsoft Office/Google Workspace; excellent formatting and documentation skills, • Excellent organization, discretion, and professionalism, • Experience in property management, housing, or regulated environments preferred, • Ability to work early mornings, evenings and occasional weekends based on site needs

We are seeking a polished Receptionist / Brand Ambassador/Front Desk to support one of our prestigious corporate clients in New York. This position requires a highly professional, service-driven individual who can consistently deliver a five-star client experience while managing a busy corporate front desk. This role is ideal for candidates with strong corporate experience who are comfortable working in fast-paced office environments while representing a high-profile organization. • Receptionist / Brand Ambassador, • Location: New York, NY 10154, • Pay Rate: $28.00 per hour, • Schedule: Full-Time | 40 hours per week, • Serve as the first point of contact for all guests, visitors, and employees, delivering a professional and welcoming experience at all times, • Manage visitor registration and check-in processes using visitor management systems, • Coordinate conference room scheduling and meeting logistics, • Provide administrative support including calendar coordination and scheduling, • Maintain a polished and organized front desk and reception area, • Collaborate with internal teams to ensure smooth daily office operations, • 3 - 5+ years of professional experience in a corporate environment, • Prior experience as a Corporate Receptionist, Executive Assistant, Front Desk Associate, or Conference Center Coordinator, • Experience supporting fast-paced corporate offices with high visitor traffic, • Strong experience with visitor management, scheduling, and calendar coordination, • Excellent communication, professionalism, and customer service skills, • Demonstrated job stability with consistent employment history (no job hopping) Candidates who have worked in roles such as: • Corporate Receptionist, • Executive Assistant, • Front Desk / Conference Center Coordinator Equal Opportunity Employer: We provide equal employment opportunities to all qualified applicants and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Job DescriptionAdministrative Assistant (Contract → Permanent) Pay: Up to $28/hr Schedule: Monday-Friday, 9 AM-5 PM (some flexibility) Bilingual Spanish: Preferred Excel: Intermediate required We're seeking a reliable, organized Administrative Assistant to support daily office operations, purchasing, HR, and front-desk activity. This role is on-site and offers the potential to convert to a permanent position. Responsibilities • Greet visitors, manage front desk, and handle incoming calls., • Support the Plant Manager with purchase requisitions, purchase orders, receipts, and monthly card reconciliation., • Track PO status and ensure timely invoice processing., • Maintain organized office files and assist with Excel reports and PowerPoint updates., • Order supplies, coordinate food orders, manage mail, and sort paychecks., • Assist HR with new-hire packets, compliance updates, access badges, and event coordination., • Provide general administrative support across departments.Qualifications, • 3-5 years administrative experience preferred., • Strong MS Office skills, especially Excel (intermediate)., • Experience with ERP systems is helpful., • Excellent communication, organization, and attention to detail., • Ability to maintain confidentiality and manage multiple tasks., • Spanish bilingual skills are a plus.Pay Details: $25.00 to $28.00 per hour Search managed by: Ellen Slovikowsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Are you a positive person with a naturally winsome communication style? You prefer harmony in the workplace, and you enjoy facilitating rather than being the technical resource. Are you high energy and prefer variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating within a structured environment with established processes? Role Description: We are looking for an individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out of our global headquarters in Rockefeller Center. This is a multi-faceted role working with our Director of Operations and attorneys. Responsibilities include, but are not limited to: • Front Desk, • Opening or closing the office, • Maintaining reception and welcoming clients, vendors, and guests, • Providing hospitality to firm visitors, • Restocking office spaces, • Taking weekly inventory, • Coordinating intern projects, • Receiving, sorting, and distributing mail, packages, etc., • Working on special projects with our Director of Operations, • Executive Assistant, • Supporting 3 partners and a few other legal team members, • Providing overflow assistance to our other two Exec Assists, • Corresponding and coordinating with clients, • Maintaining legal files (paper and electronic), • Client Intake (conflict check, client set-up, engagement letters, etc.), • Billing (generating bills and cover letters), • Calendar management, including coordination of meetings, calls and video conferences, • Scheduling client events and entertainment, • Assist attorneys with preparation for meetings Vision and Qualifications: Because we are a firm that values integrity, quality, collaboration, and autonomy, we believe the ideal candidate will possess a level of competency and training combined with relevant experience. Someone with that foundation will be able to meet any initial challenges and grow in the role. Specifically, we are looking for someone with/who: • Is a team player, able to juggle multiple tasks simultaneously, • Is well-organized, • Can manage priorities effectively, • Has a meticulous eye for detail and the ability to handle change, • Possesses specificity and clarity in verbal and written communication, • Is practical, and exhibits strong problem solving and follow-through skills, • Can be counted on for consistency, • Is discreet and professional, • Mid-level ability of Microsoft Office Suite, • Specifically fluent in Excel and Adobe, • Embraces technology and is willing to implement it to increase efficiency, • PC comfortable, • Bachelor’s Degree preferred, but not required Benefits/Perks: • Competitive benefit options, including health, dental, and vision insurance, • Paid vacation time, • Work-flex opportunities, • Team events, • Strong snack game Note: All candidates should be NY/NJ based or relocating. Company DescriptionBrick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services. We rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.Brick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.\r\n\r\nWe rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.

Job Description We are looking for an organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. In this Contract to permanent position, you will play a key role in ensuring smooth office operations and delivering exceptional service to our clients. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks effectively. Responsibilities: • Welcome clients and visitors with a courteous and attentive demeanor, managing front desk operations efficiently., • Organize and digitize financial documents by scanning and assembling them systematically., • Send invoices to clients promptly and ensure accurate delivery of financial information., • Assist clients by explaining tax return details, including refunds and payment obligations., • Provide high-quality customer service to address client inquiries and resolve concerns., • Review credit card statements to identify discrepancies and maintain accurate records., • Minimum of 2 years of experience in administrative support or a similar role., • Strong skills in data entry and document management., • Proficiency in handling receptionist duties, including answering inbound calls., • Ability to multitask and manage time effectively in a fast-paced environment., • Excellent communication and interpersonal skills., • Detail-oriented with a commitment to maintaining accurate records., • Familiarity with financial documents and invoice management is preferred.

Job Description Job Summary We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. Responsibilities • Assist with daily operations, ensuring tasks are completed efficiently and safely., • Maintain organized files and documentation related to project progress and materials., • Provide customer service support by addressing inquiries from clients and stakeholders with professionalism., • Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette., • Proofread project documents and reports for accuracy and clarity., • Collaborate with team members to ensure smooth communication and workflow., • Perform additional clerical tasks as needed to support project managers and site supervisors., • At least 5 yrs experience in construction administration and construction accounting, • Strong organizational skills with the ability to manage multiple tasks effectively., • Excellent customer service skills, with a focus on building positive relationships with clients and team members., • Proficiency in proofreading documents for grammar, punctuation, and formatting errors., • Ability to work well under pressure while maintaining attention to detail. Job Type: Full-time Company DescriptionCommercial General ContractorCommercial General Contractor

Job DescriptionJob SummaryThe Administrative Assistant serves as the first point of contact for Lifeskills Counseling Services and plays an essential role in supporting the daily operations of the clinic. This position requires consistent full-time availability and involves frequent interaction with clients, clinicians, and administrative leadership. This position requires the ability to manage multiple administrative tasks simultaneously in a fast-paced, client-facing mental health outpatient setting while maintaining professionalism, discretion, and attention to detail. Responsibilities Client Communication & Front Desk Operations • Service as the primary point of contact for incoming client inquiries by phone and electronic communication, • Provide coverage for high-volume phone lines, including answering calls, taking messages, scheduling appointments, and directing inquiries to appropriate staff, • Respond to general questions regarding services, scheduling, and administrative proceduresClient Registration & Intake Coordination, • Coordinate the intake process for new clients, including responding to inquiries, identifying appropriate appointment options, and facilitating timely scheduling for services., • Admit clients into the EHR system and maintain accurate client records to support clinical documentation and service delivery, • Support follow-up communication with individuals on waiting lists to confirm interest in services and assist with schedulingInsurance & Financial Administrative Support, • Utilize the EHR system to review insurance eligibility, • Maintain and update internal administrative records related to client financial information, • Communicate general billing information, balances, and payment expectations to client, when applicableOperational & Administrative Support, • Coordinate with other administrative staff to manage front desk responsibilities and ensure efficient workflow, • Assist with appointment check-in and check-out process and support ongoing scheduling coordination for clients, • Maintain an organized and professional office environment, including monitoring office supplies and administrative materials, • Assist with additional administrative tasks and operational support as assignedQualifications, • High school diploma/GED required. Associate’s degree or administrative training is preferred, • Fluent in both English and Spanish (spoken and written) with the ability to communicate professionally with clients and staff in both languages, • 1-2 years of administrative or reception experience in a medical, mental health, or healthcare setting preferred, • Excellent computer skills and knowledge of Google Workspace & Mac OS operating systems, • Strong organizational skills, attention to detail, and ability to manage multiple responsibilities simultaneously, • Ability to work onsite at both clinic locations in Bushwick, Brooklyn and Woodside, Queens based on operational needsWork Schedule: This is an in-person full-time position requiring approximately 35-40 hours per week and consistent availability during clinic operating hours. The clinic’s primary administrative coverage needs include weekday afternoons and regular weekend availability to support client scheduling and clinic operations.

Job Description Job Title: Engineering Office Administration Assistant Job Description We are seeking a dedicated and organized Office Administration Assistant who will play a critical role in ensuring the smooth operation of our office. The successful candidate will be responsible for various administrative tasks and will act as a key point of contact for staff and visitors. Responsibilities • Answer and direct office main line phone calls., • Assist with travel and meeting arrangements., • Order lunches and assist with staff and client meetings., • Receive vendor, guest, and client visitations, including managing security access, parking, amenities, seating, and safety., • Maintain an organized and clean office environment., • Handle multiple tasks efficiently under pressure., • Sort and distribute incoming mail and process outgoing mail., • Coordinate and manage activities and events, overseeing the engagement and budget compliance of the Employee Engagement & Community Program (EECP)., • Keep all pertinent office documentation updated, such as manuals, SharePoint, and office layout/seating., • Maintain office resources, including workspace, furniture, supplies, office technology equipment, and signage., • Oversee the Safety Coordinator duties., • Assist with office real estate closures, relocations, and renovations., • Perform new hire orientation and terminations for designated offices., • Prepare and submit office expense reports., • Review and process vendor invoices., • Prepare office agenda topics, attend meetings, and document outcomes., • High school diploma required., • 5 to 7+ years of relevant experience in office administration or administrative support., • Effective customer service skills., • Strong written and verbal communication skills., • Ability to multitask and prioritize effectively., • Excellent organizational skills and attention to detail., • Experience with event planning., • Proficient in Microsoft Office Suite/O365 applications., • Ability to problem-solve and analyze data., • Resourceful and proactive with a high level of professionalism., • Trustworthy and dependable, with the ability to handle confidential information., • Ability to work well with limited supervision and learn quickly., • Bachelor's Degree is preferred., • Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm. This role is on-site from 8 am to 5 pm, where you will work in a dynamic office setting that requires professional attire and interaction with various stakeholders. Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $36.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Apr 6, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description Overview We are seeking an energetic and detail-oriented Secretary/Receptionist to join our dynamic team. This vital role combines front desk management, administrative support, and exceptional customer service to ensure smooth daily operations. The ideal candidate will be a proactive communicator with strong organizational skills, capable of handling multiple responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to be the welcoming face of our organization while supporting various administrative functions. Responsibilities • Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression., • Manage multi-line phone systems efficiently, directing calls accurately and professionally using proper phone etiquette., • Handle front desk duties including scheduling appointments, managing incoming and outgoing mail, and maintaining a clean, organized reception area., • Perform data entry, filing, and document proofreading to support office operations with precision., • Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for record keeping, scheduling, and bookkeeping tasks., • Assist with calendar management and coordinate meetings or appointments for staff members or executives., • Proven office or administrative experience with a strong background in clerical duties and customer support., • Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills., • Experience with multi-line phone systems, phone etiquette, and front desk operations., • Bilingual abilities are highly desirable to effectively communicate with diverse clients and staff., • Knowledge of QuickBooks or bookkeeping experience is a plus for handling basic financial records., • Strong organizational skills with the ability to manage time effectively in a fast-paced environment., • Excellent proofreading skills and attention to detail in all written communications., • Personal assistant or medical/dental receptionist experience is beneficial but not required; a willingness to learn is essential. Join us in creating a welcoming environment where professionalism meets warmth! This role offers the chance to develop your office management skills while supporting a vibrant team dedicated to excellence in service delivery. We value proactive individuals who thrive on multitasking and delivering top-tier support every day!

Job Description Receptionist / Administrative Assistant (Chemical Import & Distribution) Company: (Chemical Importing & Distribution) Location: Great Neck, NY 11021 Pay: $45,000 - $55,000 per year Job Type: Full-time, In-person About the Role: A well-established leader in chemical distribution. We are seeking a professional, detail-oriented Receptionist / Administrative Assistant to serve as the face of our Great Neck office. This is more than a front-desk role; you will be an integral part of our logistics and order processing team, helping facilitate the movement of high-quality chemicals globally. Why Join Us? ● Stability: Long-standing company with a supportive, friendly culture. ● Growth: Performance-based raises and career advancement in the import/export! industry. ● Benefits: Health insurance, 401(k) with Company Contribution, and Paid Time Off! (PTO). ● Convenience: Located in beautiful Great Neck, NY professional work environment and easy access to LIRR. Core Responsibilities: ● Front Office Excellence: Act as the primary point of contact for clients; manage a multi-line phone system and professional email correspondence. ● Logistics & Order Support: Assist in processing orders and preparing documentation specific to chemical imports and international shipping. ● Data Integrity: Maintain accurate customer records and perform data entry with 100% accuracy. ● Operations Support: Manage office inventory, coordinate with suppliers, and support management with document formatting (Word/Excel). Requirements: ● Experience: 1+ years of administrative or receptionist experience (Import/Export or Logistics background is a major plus). ● Tech Savvy: Advanced proficiency in MS Office (Excel, Word, Outlook). Experience with ERP or CRM databases is preferred. ● Communication: Exceptional verbal and written English skills. ● Reliability: Must be able to commute to Great Neck, NY daily (8:30 AM – 5:00 PM approx).

DeVry University Job Opportunity.DeVry University strives to close our society's opportunity gap and address emerging talent needs by preparing learners to thrive in careers shaped by continuous technological change.Through innovative programs, relevant partnerships, and exceptional care, we empower

Medical Office Front Desk Coordinator manages the front office, triage phone calls, scheduling, billing, filing and assisting with data entry and registration. Bilingual Certified Medical Assistant (Cma)/Front Desk Coordinator Floater. Hudson Regional Health is hiring a Bilingual Certified Medical A

The Clinic Operations Assistant will be cross trained to rotate coverage for the front desk and as a Medical Assistant aiding the clinical provider. Assist with other clinical and clerical duties to ensure optimization of patient experience within the practice.

Medical Assistant/Front Desk includes:. We are looking for a Medical Assistant/Front Desk to support the Cardiovascular Care Group and provide clinical support to the office physicians. Primary role will be check in and check out patients at the Front Desk and collect co-pays.

We are seeking a professional and dependable Office Assistant to manage front desk duties, support daily administrative functions, and assist with seasonal tasks. Answer phones, greet visitors, manage mail and office supplies. Manage couriers and general office communications.

The Front Desk Supervisor will assist the General Manager/Assistant General Manager with retention by focusing on cancel saves and Accounts Receivable (AR) collections. Below is a list of responsibilities that identify success in the role as a Front Desk Supervisor, additional duties may be assigned

Supervise front desk operations in accordance with established guest service, quality and sustainability standards.Assistant Front Office Manager Front Office Manager Assistant General Manager.Interview, select, train, schedule, coach, and support associates, ensuring they perform in accordance wi

We are seeking a professional and dependable Office Assistant to manage front desk duties, support daily administrative functions, and assist with seasonal tasks. Answer phones, greet visitors, manage mail and office supplies. Manage couriers and general office communications.

Job Description Overview: As an Assistant Studio Manager at Rumble Boxing Montvale, you will play a pivotal role in ensuring the smooth operation of daily activities and delivering exceptional service to our members. You will assist the General Manager in overseeing all aspects of the studio's operations, from sales to customer service to administrative tasks. This role requires a passion for sales, fitness, excellent organizational skills, and the ability to thrive in a fast-paced environment. Responsibilities: * Customer Service: • Greet and assist members and guests in a friendly and professional manner., • Address member inquiries, feedback, and concerns promptly and effectively., • Provide tours of the facility and communicate membership options and benefits. Studio Operations: • Assist in opening and closing procedures, ensuring the studio is clean, organized, and fully operational., • Manage class schedules, instructor assignments, and studio bookings., • Monitor inventory levels and place orders for supplies as needed., • Ensure all equipment is properly maintained and in good working condition. Sales and Marketing: • Assist in implementing sales and marketing initiatives to attract new members and retain existing ones., • Hit sales goals, • Promote studio events, challenges, and special promotions to increase member engagement., • Support in developing and maintaining relationships with corporate partners, local businesses, and community organizations. Training and Development: • Assist in training and onboarding new staff members., • Provide ongoing support and guidance to instructors and front desk staff to ensure they deliver exceptional service., • Stay updated on industry trends, fitness techniques, and safety protocols. Administrative Tasks: • Handle transactions, process memberships, and maintain accurate records., • Assist with payroll processing, scheduling, and staff communications., • Prepare reports on key performance indicators, membership trends, and revenue goals. Safety and Compliance: • Enforce studio policies and procedures to ensure the safety and well-being of all members and staff., • Conduct regular facility inspections and address any maintenance or safety concerns., • Previous experience in a fitness or hospitality environment preferred., • Excellent communication and interpersonal skills., • Strong organizational and time management abilities., • Proficiency in basic computer skills and familiarity with fitness software is a plus., • CPR and first aid certification preferred., • Competitive salary commensurate with experience., • Opportunity for career advancement within the organization., • Access to studio classes and fitness perks. Powered by JazzHR bv7md8NKb8

Job DescriptionDescription: Job Overview: The key function of the Assistant Club Manager will be to help the Club Manager run the day to day operations of the club. The Assistant Club Manager will be an active participant of the team and will play a key part in creating a great place to work – and workout – for all Members, Guests, and team mates throughout the entire club. Responsibilities: • This is a varied role, involved with everything from member experience to team development, you will support the Club Manager in the following:, • Drive sales through successful tour execution and lead generation activity, • Execute all initiatives that support the delivery of the Blink member experience, • Manage the staff on day to day performance, • Assist in driving Personal Training revenue, • Interview, hire, train and develop new staff members, • The Assistant Club Manager will be directly responsible for:, • Conduct weekly inventory, including retail, beverage, marketing collateral and maintenance supplies, • Place monthly supply orders and retail orders as needed via the Blink web portal, • Create Front Desk and Maintenance schedules, • Order drinks weekly, • Manage entire cash reconciliation and deposit process, • Receive and adjust all retail inventory via club management software, • Complete onboarding of all new associates, • Team Responsibilities:, • Facilitate new Member sign up and Guest trial transactions, • Maintain our levels for cleanliness and organization of all areas in the Club, • Maintain high visibility throughout the Club, • Ensure the safety of Members, Guests and Team, • We take pride and have fun Requirements: Qualifications: • Proven leadership ability in an educational, fitness or professional setting, • Minimum one (1) year management/key holder/MOD experience in a customer service business, • Proven ability to direct and train team, • Excellent verbal and written communication skills, • Possess honesty and personal integrity, • Enthusiastic, energetic, friendly and personable, • Passionate, intelligent and knowledgeable regarding the fitness industry, • Current CPR/AED certification, • Computer literate on the Microsoft Suite, • Hardworking and diligent, • Career Advancement opportunities, • Complimentary Gym membership, • Paid vacation time, • Fun working environment! The PureGym Group is a leading gym operator headquartered in the UK, boasting over 600 locations and more than 2 million members worldwide. We're thrilled to announce our expansion into the United States! Our commitment to providing high-quality, affordable gyms for everyone, everywhere, remains unwavering. Our mission to inspire healthier nations has made us the UK's favorite gym, and now, an international success story. With our unique "Everybody Welcome" approach, we create a friendly, warm, and inclusive environment for all our employees and members.

Job DescriptionDescription: Job Overview: The key function of the Assistant Club Manager will be to help the Club Manager run the day to day operations of the club. The Assistant Club Manager will be an active participant of the team and will play a key part in creating a great place to work – and workout – for all Members, Guests, and team mates throughout the entire club. Responsibilities: • This is a varied role, involved with everything from member experience to team development, you will support the Club Manager in the following:, • Drive sales through successful tour execution and lead generation activity, • Execute all initiatives that support the delivery of the Blink member experience, • Manage the staff on day to day performance, • Assist in driving Personal Training revenue, • Interview, hire, train and develop new staff members, • The Assistant Club Manager will be directly responsible for:, • Conduct weekly inventory, including retail, beverage, marketing collateral and maintenance supplies, • Place monthly supply orders and retail orders as needed via the Blink web portal, • Create Front Desk and Maintenance schedules, • Order drinks weekly, • Manage entire cash reconciliation and deposit process, • Receive and adjust all retail inventory via club management software, • Complete onboarding of all new associates, • Team Responsibilities:, • Facilitate new Member sign up and Guest trial transactions, • Maintain our levels for cleanliness and organization of all areas in the Club, • Maintain high visibility throughout the Club, • Ensure the safety of Members, Guests and Team, • We take pride and have fun Requirements: Qualifications: • Proven leadership ability in an educational, fitness or professional setting, • Minimum one (1) year management/key holder/MOD experience in a customer service business, • Proven ability to direct and train team, • Excellent verbal and written communication skills, • Possess honesty and personal integrity, • Enthusiastic, energetic, friendly and personable, • Passionate, intelligent and knowledgeable regarding the fitness industry, • Current CPR/AED certification, • Computer literate on the Microsoft Suite, • Hardworking and diligent, • Career Advancement opportunities, • Complimentary Gym membership, • Paid vacation time, • Fun working environment! The PureGym Group is a leading gym operator headquartered in the UK, boasting over 600 locations and more than 2 million members worldwide. We're thrilled to announce our expansion into the United States! Our commitment to providing high-quality, affordable gyms for everyone, everywhere, remains unwavering. Our mission to inspire healthier nations has made us the UK's favorite gym, and now, an international success story. With our unique "Everybody Welcome" approach, we create a friendly, warm, and inclusive environment for all our employees and members.

Federal Work Study student workers assist various departments per the approved positions below. Assisting students at counter and directing students to appropriate departments. Assists with student related campus events and organizations, job fairs, Senior Project and other special projects related

The Clinic Operations Assistant will be cross trained to rotate coverage for the front desk and as a Medical Assistant aiding the clinical provider. Assist with other clinical and clerical duties to ensure optimization of patient experience within the practice. Minimum of one (1) year of Medical Ass

The Front Desk Supervisor will assist the General Manager/Assistant General Manager with retention by focusing on cancel saves and Accounts Receivable (AR) collections. Below is a list of responsibilities that identify success in the role as a Front Desk Supervisor, additional duties may be assigned

The Front Desk Supervisor position provides a welcoming and safe environment for members and guests during our opening/closing hours through a high level of customer service. The Front Desk Supervisor will assist the General Manager/Assistant General Manager with retention by focusing on cancel save

Assistant Director of the Front Desk.

Our company is seeking a professional and talented front desk/chiropractic assistant to join our team.

We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our team. As a Front Desk Receptionist, you'll be an integral member of a forward-thinking clinical team dedicated to delivering exceptional patient care and service in a dynamic healthcare environment. Fro

The Dental Assistant will provide support of the Dental providers in the full range of dental services and oral health education for clients. The Dental Assistant will also be responsible for support front desk operations as well as prior authorizations for dental procedures. Help with ordering dent

The Administrative Assistant will be responsible for managing the front desk lobby, answering and directing all incoming phone calls, welcoming and checking in new patients, completing clerical tasks for the office and other administrative tasks as assigned by the supervisor. Ascendant New York is l

Greenwich Medical Spa (GMS) is an industry leading, award winning medical spa providing noninvasive cosmetic treatments. Medical Assistant and Front Desk Coordinator Roles. Verifies patient information by interviewing patient, recording medical history, and confirming purpose of visit, obtains conse

Medical weight loss clinic looking for an experienced medical office administrative assistant / front desk. Medical Office Administrative Assistant / Front Desk.

Certification: Certified Medical Assistant required if performing Medical Assistant duties. Administrative And Clinical Support Role. This role is 85% front desk/administrative in nature, the remaining will be clinical.

Ares Management is seeking a receptionist and administrative assistant for our corporate services department to provide front desk and office services support to staff, clients, and vendors in our New York office, in addition to providing administrative support to professionals. Ares offers a number

Previous experience in a medical or veterinary front desk, receptionist, or administrative assistant role.

Medical Assistant 3 Receptionist 3.The Medical Assistant 3 Receptionist 3 plays a critical dual role in healthcare settings by providing both clinical support and front-desk administrative services.This position ensures smooth patient flow by managing appointment scheduling, patient check-ins, and m

The Amazing Lash Studio brand is the industry leader for eyelash extension and eyebrow services with a mission to create lasting beauty and confidence through passion, dedication and excellence so our guests will look and feel AMAZING! If you are looking for a motivating, high energy, and welcoming

Assistant Front Office Manager Front Office Manager Assistant General Manager. Oversee front office operations in the absence of the Front Office Manager or Assistant General Manager. Supervise front desk operations in accordance with established guest service, quality and sustainability standards

Overview Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED MEDICAL ASSISTANT / FRONT DESK MUST speak fluent English and Spanish.

Career Advancement Opportunities.Multi-Doctor Surgical practice seeks experienced medical assistant to handle medical assistant, front desk, and call center duties.Must have excellent medical assistant skills, customer service ability, knowledge of health insurance guidelines, co-pays, etc.Knowledge

Full Time Assistant Front Desk Manager Needed At The Best Gold's Gym In North America. The Assistant Front Desk Manager will lead an amazing team as well as assist the General Manager of the department in any and all daily duties. What started out in 1965 as a small gym in Venice Beach, California h

We are looking for a Part-time medical assistant/front desk receptionist for our podiatry office on Hempstead Ave.