Office Coordinator Front Desk
18 hours ago
Clifton
Job Description Executive Administrative Assistant Location: Clifton, NJ (In-office) Job Type: Full-time, 9:00 am to 6:00 pm Salary Range: $60,000 - $70,000/year base salary Schedule: 40 hours per week with 1 hour paid lunch break daily. Some evening / weekend hours may be required depending on the week (see below). Are you a proactive and organized professional looking for more than just a job? Are you an outgoing person who loves interacting with many different kinds of people? Have you always been interested in the legal field? At Rosenblum Law, we offer a long-term career path with growth, stability, and a positive, team-oriented environment. Our firm, based in Clifton, NJ, has served over 100,000 clients with top-rated service and legal expertise for more than two decades. As an Executive Administrative Assistant, you’ll be a critical part of our client-first approach, supporting internal operations while helping ensure a seamless, welcoming experience for every client who walks through our doors—or picks up the phone. Key Responsibilities • General office management duties, • Greet clients and manage front desk operations with professionalism and warmth, • Answer calls, emails, and messages, • Schedule meetings, appointments, and travel arrangements, • Maintain and organize digital and physical filing systems, • Assist with Estate Planning workshops (if needed at evening or weekend workshops, schedule will be adjusted accordingly to equal 40 hours / week), • Track office supplies and manage vendor relationships, • Help with keeping snack and drink supply stocked, • Happiness team: coordinate team events and initiatives, • Draft and distribute memos, reports, and correspondence, • Assist management with ad-hoc projects and internal initiatives, • Bachelor’s degree, • Proven experience in administrative roles, • Excellent written and verbal communication skills, • High proficiency with Microsoft Office (Word, Excel, Outlook, Google Suite), • Strong organizational skills and attention to detail, • Comfortable working in a fast-paced, team-driven environment, • Outgoing personality and people skills What We Offer • Competitive annual salary $60,000-$70,000, • Health insurance (after 90-day probation), • 401(k) plan with profit sharing (after 1 year), • Paid time off, • Supportive team culture with training and mentorship Company DescriptionAt Rosenblum Law, we don’t just offer jobs—we build careers. Our team thrives in a supportive, fast-paced environment where your contributions are recognized, your voice matters, and growth is not only encouraged, but expected. With a strong culture of collaboration, professional development, and integrity, we empower our employees to take initiative, innovate, and achieve their full potential. Whether you're in legal, sales, or operations, you’ll find a clear path for advancement and the tools to succeed. What makes Rosenblum Law a truly great place to work is our people. We value diversity, accountability, and purpose-driven work that makes a tangible difference in our clients' lives. Our leadership is accessible, our training is hands-on, and our goals are shared. Join us, and you’ll be part of a mission-focused team that works hard, celebrates wins together, and is passionate about making legal services more efficient, compassionate, and client-centered.At Rosenblum Law, we don’t just offer jobs—we build careers. Our team thrives in a supportive, fast-paced environment where your contributions are recognized, your voice matters, and growth is not only encouraged, but expected. With a strong culture of collaboration, professional development, and integrity, we empower our employees to take initiative, innovate, and achieve their full potential. Whether you're in legal, sales, or operations, you’ll find a clear path for advancement and the tools to succeed.\r\n\r\nWhat makes Rosenblum Law a truly great place to work is our people. We value diversity, accountability, and purpose-driven work that makes a tangible difference in our clients' lives. Our leadership is accessible, our training is hands-on, and our goals are shared. Join us, and you’ll be part of a mission-focused team that works hard, celebrates wins together, and is passionate about making legal services more efficient, compassionate, and client-centered.