Front desk assistant jobs in New York, New York - Page 2Create job alerts

Are you a polished administrative professional who wants meaningful, high‑end work without the commitment of a traditional full‑time role? Whether you thrive behind the scenes as an Executive Assistant or love being the warm, welcoming face of a front desk, we’re building our pipeline of temporary and contract support professionals across New York. This posting is not for one specific job. We partner with multiple clients, primarily in Private Equity and Alternative Investments, who regularly need: • Maternity leave covers, • Interim or transition support, • Short‑term absences, • Team floaters and front‑desk floaters, • High‑volume, fast‑paced coverage needs These roles are perfect for people who want variety, control over their schedules, and the ability to take on polished, professional work while balancing other goals. The Roles: Temporary Executive Assistants (Temp-to-Perm & Contract) We’re seeking experienced EAs who enjoy jumping into new environments and supporting busy executives with confidence. Assignments range from a few weeks to several months, with many turning into repeat engagements. This path is ideal for EAs who want to: • Build or deepen Private Equity experience, • Work in high‑expectation, fast‑paced corporate environments, • Strengthen their resume with top‑tier firm exposure, • Maintain flexibility without committing to a permanent role Typical EA Responsibilities • Complex calendar management and high‑volume scheduling, • Domestic and international travel coordination, • Expense processing (Concur preferred), • CRM/database updates and light project coordination, • Providing seamless coverage in fast‑paced environments, • Ad hoc team and administrative support Temporary Receptionists (Front‑of‑House Float & Contract) We’re also seeking polished front‑of‑house professionals who deliver an elevated guest experience. You do not need prior corporate receptionist experience - we welcome candidates from: • Luxury retail, • Hospitality, • Airlines/aviation, • High‑end fitness, • Client‑facing creative studios, • Any service‑driven environment where polished, warm interaction is key Assignments range from a few days to several months, with many becoming recurring or Perm! Typical Reception Responsibilities • Greeting guests and managing check‑ins, • Handling a multi‑line phone system, • Coordinating couriers, deliveries, and vendor access, • Managing conference room calendars, • Supporting printing, scanning, and administrative overflow, • Maintaining tidy, well‑presented common areas, • Assisting with hospitality, catering, or light facilities needs Pay & Benefits Executive Assistants: $35–$55 per hour, depending on experience Receptionists: $20–$30 per hour, depending on experience All temporary talent receives: • Short‑term, long‑term, and recurring assignment opportunities, • Ability to design your own schedule, • Paid training days, • Daily perks and hospitality offered by many clients, • Ongoing support from the Joss Search temp team, • Exposure to world‑class firms The Ideal Candidate You’ll be a strong fit if you are: • Professional, polished, and naturally welcoming, • Comfortable in fast‑paced, client‑facing corporate environments, • Organized, proactive, and detail‑oriented, • Confident juggling shifting priorities, • Skilled in scheduling, travel logistics, or front‑of‑house service, • Open to gaining or expanding Private Equity experience, • Interested in flexible, polished work that fits around other commitments These opportunities are especially great for experienced EAs, client‑focused service professionals, and creatives (actors, performers, writers, artists) seeking steady, professional supplemental income. ABOUT US Joss Search specializes in placing business support professionals within the Private Equity and Alternative Investments space. Our clients include many of the world’s leading PE firms, hedge funds, and global financial organizations. As these firms grow, so does the need for reliable, polished temporary Receptionists who can step in seamlessly and uphold a first‑class front‑of‑house experience. INTERESTED? If you’re excited about flexible receptionist work with some of New York’s most respected firms, we’d love to speak with you. Joss Search is proud to be an Equal Opportunity Employer. We value diversity, inclusion, and unique perspectives across all backgrounds.

Company Description Dynasty Equity is a global sports investment firm founded by Jonathan Nelson and K. Don Cornwell. Leveraging extensive industry relationships and significant investment expertise, the company delivers innovative partnership solutions for investments across the sports ecosystem. Dynasty Equity is dedicated to fostering growth and creating sustainable value in the sports industry through strategic opportunities. About the job As Dynasty Equity continues to grow, we are looking to add a highly organized, proactive, and detail-oriented Office Manager / Administrator / Receptionist to our New York office. This is a key hire for our team. We’re looking for someone who can create a positive and inviting atmosphere while making sure the office runs smoothly and efficiently behind the scenes. This role is ideal for someone who thrives in a fast-paced setting and enjoys supporting senior leaders as well as cross-functional teams. The ability to juggle front desk responsibilities alongside office operations, coordination, and administrative support is essential. Key Responsibilities Reception & Front Desk Support • Serve as the face of Dynasty, providing a professional and welcoming experience for investors, partners, and guests, • Manage reception coverage and Dynasty’s main phone line, • Coordinate seamless visitor arrivals and departures, including escorting guests and managing building access Office Management • Oversee all day-to-day office operations to ensure a high-functioning, polished environment, • Manage conference room scheduling and workspace coordination, • Partner with vendors and building management for maintenance, services, and repairs, • Ensure office systems and equipment (AV, printers, etc.) are fully operational, coordinating with IT as needed, • Maintain a clean, organized, and well-stocked office, including pantry management, • Coordinate deliveries, packages, and service providers, • Support CFO with onboarding and offboarding logistics for employees, • Assist with printing, binding, and shipping materials Administrative Support • Provide support to CFO and Investment Professionals, • Manage calendars, scheduling, and meeting coordination, • Book travel and assist with expense reporting, • Handle phone screening and general administrative tasks, • Assist with ad hoc requests and errands as needed Events & Hospitality • Plan and coordinate Dynasty events and internal meetings, • Manage invitations, vendors, and logistics for events, • Organize catering, and other hospitality needs Qualifications • 3+ years of experience as receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Strong communication and interpersonal skills, • High level of professionalism and attention to detail, • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and Canva, • Ability to handle sensitive and confidential information with discretion, • Self-starter who is proactive, resourceful, and team-oriented Dynasty Equity is an Equal Opportunity Employer Dynasty Equity is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.

Job DescriptionJob SummaryThe Administrative Assistant serves as the first point of contact for Lifeskills Counseling Services and plays an essential role in supporting the daily operations of the clinic. This position requires consistent full-time availability and involves frequent interaction with clients, clinicians, and administrative leadership. This position requires the ability to manage multiple administrative tasks simultaneously in a fast-paced, client-facing mental health outpatient setting while maintaining professionalism, discretion, and attention to detail. Responsibilities Client Communication & Front Desk Operations • Service as the primary point of contact for incoming client inquiries by phone and electronic communication, • Provide coverage for high-volume phone lines, including answering calls, taking messages, scheduling appointments, and directing inquiries to appropriate staff, • Respond to general questions regarding services, scheduling, and administrative proceduresClient Registration & Intake Coordination, • Coordinate the intake process for new clients, including responding to inquiries, identifying appropriate appointment options, and facilitating timely scheduling for services., • Admit clients into the EHR system and maintain accurate client records to support clinical documentation and service delivery, • Support follow-up communication with individuals on waiting lists to confirm interest in services and assist with schedulingInsurance & Financial Administrative Support, • Utilize the EHR system to review insurance eligibility, • Maintain and update internal administrative records related to client financial information, • Communicate general billing information, balances, and payment expectations to client, when applicableOperational & Administrative Support, • Coordinate with other administrative staff to manage front desk responsibilities and ensure efficient workflow, • Assist with appointment check-in and check-out process and support ongoing scheduling coordination for clients, • Maintain an organized and professional office environment, including monitoring office supplies and administrative materials, • Assist with additional administrative tasks and operational support as assignedQualifications, • High school diploma/GED required. Associate’s degree or administrative training is preferred, • Fluent in both English and Spanish (spoken and written) with the ability to communicate professionally with clients and staff in both languages, • 1-2 years of administrative or reception experience in a medical, mental health, or healthcare setting preferred, • Excellent computer skills and knowledge of Google Workspace & Mac OS operating systems, • Strong organizational skills, attention to detail, and ability to manage multiple responsibilities simultaneously, • Ability to work onsite at both clinic locations in Bushwick, Brooklyn and Woodside, Queens based on operational needsWork Schedule: This is an in-person full-time position requiring approximately 35-40 hours per week and consistent availability during clinic operating hours. The clinic’s primary administrative coverage needs include weekday afternoons and regular weekend availability to support client scheduling and clinic operations.

Job DescriptionWe are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers., • Perform a range of administrative support duties to maintain efficient day-to-day office operations., • Enter, update, and review data with a strong focus on accuracy and completeness., • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience., • Organize files, records, and general documentation so information is easy to access when needed., • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence., • Previous experience in an administrative support or office assistant role., • Ability to manage inbound calls with professionalism and clear communication., • Strong data entry skills with careful attention to detail and accuracy., • Comfortable performing receptionist and front-desk responsibilities., • Working knowledge of general office procedures and administrative practices., • Strong organizational skills and the ability to handle multiple tasks effectively. Bilingual Spanish Speaking

Job DescriptionHiring for Dogtopia of Montgomery and Dogtopia of Berkeley Heights • Montgomery: 2311 US, 206, Suite 111, Belle Mead, NJ 08502 What we offer: Let’s look at what Dogtopia does for you! • It’s always bring your dog to work day!, • Education in basic dog obedience and training, • Fun, dynamic team culture with more than 60 locations, • Additional certification program training, • Competitive bonuses with some flexibility in scheduling Team Management • Creates staffing schedule and monitors daily schedules, • Maintains optimum staffing and development with all employees, • Leads by example by coaching all on contributing to a positive team-oriented culture., • Delivers written performance reviews and give employees positive acknowledgement when due!Help coach the Assistant Manager on our Dogtopia-isms. The rules by which we, as Dogtopians live by are:, • We LOVE life unconditionally like a dog., • We STAY loyal to our pack., • We CHASE the absolute highest standards of safety., • We PLAY to our fullest potential., • We TREAT every day like It’s the Most Exciting Day Ever!Onboard all employees and insure each employee has the correct amount of training Clean and Safe Environment to ensure our furry friends are always in a safe and clean environment we take pride in working as a team to get all the nitty gritty complete • Maintain and update cleaning schedule, along with holding themselves and team accountable to the Dogtopia’s safety and cleaning standards., • Dismisses dogs proactively with ongoing behavior issues and monitors action plans to retain those with minor issues.Financial and Administrative, • Manages groomers (if applicable) including quality control of work, safety, schedules and client records., • Develops team in up-selling and using dog Evaluations to grow revenue., • Maintains controllable expenses within budgetary constraints including forecasting, tracking and ordering supplies, minimizing payroll, and actively look for ways to maximize efficiency., • Communicates any concerns or needs to franchise owner proactively and partnering after attempting to resolve issues.Customer Service and Presentation, • Maintains a neat and organized Front Desk team and area at all times. This includes holding team to professional clean dress., • Sets the example for the team on the 3 Ss (smile, story and satisfaction) and hold accountable to internal and external customer service standards., • Keeps the team members engaged in their duties., • Strive for high customer review ratings!

Job Description We are looking for an Admin/Receptionist to Support Operations Management by assisting with coordinating and running regularly scheduled meetings, collecting data and preparing reports, managing front desk operations and assisting with customer visits as necessary. RESPONSIBILITIES AND DUTIES: * • Adhere to all safety rules and regulations and support management in the enforcement of same., • Assist manufacturing and quality on shop floor data collection and record keeping., • Assist Facilities in the preparation and distribution of notices and signs as required, • Participate in the site Safety Committee and maintain meeting minutes, • Manage front desk operations, customer phone calls and inquiries, • Manage ID card preparation and distribution, • Receive and greet visitors, connect visitors with host following all visitor safety protocols, • Maintain PPE availability for staff and visitors, • Monitor surveillance cameras and report suspicious activities, • Manage training room and front lobby conference room calendar and assist with room set-up and break down when necessary, • Assist Accounting with electronic file maintenance, • Assist Sales/Marketing with customer visit/fl-buy planning, • Control the flow of legal documents when served EDUCATION: Minimum 2-year Associates degree or equivalent experience. Four-year college degree preferred QUALIFICATIONS: * • Prior experience as an Administrative Assistant, • Working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) WORK ENVIRONMENT: * • Work in both office and manufacturing environment, • May occasionally be required to perform job duties outside the typical office setting Company DescriptionWe are a staffing firm looking to help people find the right match for their career goals!We are a staffing firm looking to help people find the right match for their career goals!

Job Description Our Company is looking for an outgoing, friendly, Office Assistant that can multitask. Must be a self-starter, fast learner, and enjoy wearing multiple hats. You will be responsible for providing administrative support to the team or department, ensuring smooth operations of the office, and performing various administrative tasks. You will work closely with your supervisor to ensure the efficient and effective functioning of the department. This is an in-office position. Key Responsibilities: • Answer and direct phone calls to appropriate parties or take messages. Greeting visitors, • Maintain files and records, including electronic and paper files, • Pack and ship samples, • Prepare and edit correspondence, reports, and other documents, • Provide general administrative support such as photocopying, scanning, and printing documents, • Monitoring and ordering office supplies, • Front Desk with various administrative tasks as needed, • Receive and process commercial invoices, • Create final USA invoices and documents, • Preparing, sending and following up on invoices and monthly statements, • Accounts Receivables / Accounts Payable/Bookkeeping Entry, • Submit weekly reports and escalate service issues to management, • Performs other duties as assigned. Requirements: • Proven work experience as an Administrative Assistant or similar role, • Proficient in Microsoft Office (Word, Excel, Outlook and Quickbooks), • Excellent communication skills, both written and verbal, • Attention to detail and problem-solving skills, • Ability to multi-task and prioritize tasks effectively, • Strong organizational and time-management skills, • Ability to maintain confidentiality and discretion, • High school diploma or equivalent; additional certification is a plus If you are a proactive, organized, and detail-oriented individual with excellent communication skills and experience in administrative support, we encourage you to apply for this role. Coverpla Inc is an Equal Opportunity Employer Job Type: Full-time Pay: Based on Experience Benefits: • Simple IRA, Medical, Dental & Vision insurance, • 8:30am to 5:00pm Monday thru FridayCompany DescriptionCoverpla is a manufacturer of fragrance caps and distributor of primary high-end and masstige packaging for the Fragrance, Skincare and Cosmetic industry, along with in-house decorating. We have been in business for more than 75 years, with an extensive knowledge of our industry. Our highly skilled team offers our customers the very best service and guidance from start to finish.Coverpla is a manufacturer of fragrance caps and distributor of primary high-end and masstige packaging for the Fragrance, Skincare and Cosmetic industry, along with in-house decorating. We have been in business for more than 75 years, with an extensive knowledge of our industry. Our highly skilled team offers our customers the very best service and guidance from start to finish.

Job Description Job Summary We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. Responsibilities • Assist with daily operations, ensuring tasks are completed efficiently and safely., • Maintain organized files and documentation related to project progress and materials., • Provide customer service support by addressing inquiries from clients and stakeholders with professionalism., • Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette., • Proofread project documents and reports for accuracy and clarity., • Collaborate with team members to ensure smooth communication and workflow., • Perform additional clerical tasks as needed to support project managers and site supervisors., • At least 5 yrs experience in construction administration and construction accounting, • Strong organizational skills with the ability to manage multiple tasks effectively., • Excellent customer service skills, with a focus on building positive relationships with clients and team members., • Proficiency in proofreading documents for grammar, punctuation, and formatting errors., • Ability to work well under pressure while maintaining attention to detail. Job Type: Full-time Company DescriptionCommercial General ContractorCommercial General Contractor

Job Description About the Opportunity We are currently and actively seeking a qualified candidate to join our team immediately. This is an excellent opportunity for someone looking to grow within a fast-paced, patient-focused medical office environment. About Us We are a busy, well-established medical office located in Staten Island, dedicated to delivering high-quality care and a seamless patient experience. Our team is committed to professionalism, efficiency, and providing a welcoming environment for every patient. Why Join Us • Make an Impact: Play a meaningful role in supporting patient care and daily operations, • Collaborative Environment: Join a supportive, team-oriented workplace, • Growth Opportunity: Gain hands-on experience across operations, patient services, and healthcare administration The Medical Office Assistant supports the day-to-day operations of the office, ensuring efficiency across administrative functions, patient services, and billing /insurance support. This role is ideal for someone organized, detail-oriented, and comfortable working in a fast-paced clinical setting. Key Responsibilities • Support daily office operations, including scheduling, patient registration, and EMR management, • Assist with front desk functions, including patient check-in/check-out and inquiries, • Answer phones, emails, and patient communications in a professional and timely manner, • Assist with billing support, including copays, balances, and insurance verification, • Support accounts receivable and help resolve billing-related questions, • Maintain accurate patient records and documentation, • Ensure compliance with HIPAA and office protocols, • Assist with reporting, inventory tracking, and operational tasks, • High school diploma required; Bachelor’s degree preferred, • 3-5+ years of experience in a medical office or healthcare setting preferred, • Proficient in Microsoft Office (Word, Excel, Outlook), • Familiarity with EMR/EHR systems and medical billing/insurance processes, • Experience with medical billing software and insurance portals preferred, • Strong organizational, communication, and multitasking skills, • Detail-oriented and able to work in a fast-paced environment, • Must be reliable and professional with a strong patient service mindset $20 – $25/hour (based on experience) Apply today – immediate start available. Email resume to: Company DescriptionWe are currently and actively seeking a qualified candidate to join our team immediately. This is an excellent opportunity for someone looking to grow within a fast-paced, patient-focused medical office environment.We are currently and actively seeking a qualified candidate to join our team immediately. This is an excellent opportunity for someone looking to grow within a fast-paced, patient-focused medical office environment.

Job Description Now Hiring: Medical Secretaries & Administrative Assistants – Multiple Hospital Opportunities Across the Tri-State Area! Are you an experienced Medical Secretary, Patient Service Representative, Medical Receptionist, or Administrative Assistant looking for your next opportunity in healthcare? We are actively seeking strong candidates for contract assignments with prestigious hospitals and medical facilities throughout: Brooklyn Manhattan Queens Westchester Long Island (Nassau & Suffolk Counties) Position Responsibilities Include: ✔ Patient registration and intake ✔ Insurance verification and referrals ✔ Appointment scheduling ✔ Front desk and patient support ✔ Answering phones and handling inquiries ✔ Document scanning/uploading in Epic ✔ Updating patient demographics and resolving work queues ✔ Delivering exceptional customer service in fast-paced clinical settings Qualifications: • Prior medical office, hospital, or healthcare experience required, • Experience with Epic EMR is highly preferred, • Knowledge of insurance verification and front-desk workflows, • Strong administrative, communication, and multitasking skills, • Professional demeanor and attention to detail Why Apply? ✨ Opportunities with top healthcare organizations ✨ Competitive pay rates ✨ Contract roles with potential for extension or long-term placement ✨ Excellent opportunity to build hospital experience If you have experience in healthcare administration and are ready for your next opportunity, we’d love to connect. Apply today and submit your resume for immediate consideration!

Job Description Are you a positive person with a naturally winsome communication style? You prefer harmony in the workplace, and you enjoy facilitating rather than being the technical resource. Are you high energy and prefer variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating within a structured environment with established processes? Role Description: We are looking for an individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out of our global headquarters in Rockefeller Center. This is a multi-faceted role working with our Director of Operations and attorneys. Responsibilities include, but are not limited to: • Front Desk, • Opening or closing the office, • Maintaining reception and welcoming clients, vendors, and guests, • Providing hospitality to firm visitors, • Restocking office spaces, • Taking weekly inventory, • Coordinating intern projects, • Receiving, sorting, and distributing mail, packages, etc., • Working on special projects with our Director of Operations, • Executive Assistant, • Supporting 3 partners and a few other legal team members, • Providing overflow assistance to our other two Exec Assists, • Corresponding and coordinating with clients, • Maintaining legal files (paper and electronic), • Client Intake (conflict check, client set-up, engagement letters, etc.), • Billing (generating bills and cover letters), • Calendar management, including coordination of meetings, calls and video conferences, • Scheduling client events and entertainment, • Assist attorneys with preparation for meetings Vision and Qualifications: Because we are a firm that values integrity, quality, collaboration, and autonomy, we believe the ideal candidate will possess a level of competency and training combined with relevant experience. Someone with that foundation will be able to meet any initial challenges and grow in the role. Specifically, we are looking for someone with/who: • Is a team player, able to juggle multiple tasks simultaneously, • Is well-organized, • Can manage priorities effectively, • Has a meticulous eye for detail and the ability to handle change, • Possesses specificity and clarity in verbal and written communication, • Is practical, and exhibits strong problem solving and follow-through skills, • Can be counted on for consistency, • Is discreet and professional, • Mid-level ability of Microsoft Office Suite, • Specifically fluent in Excel and Adobe, • Embraces technology and is willing to implement it to increase efficiency, • PC comfortable, • Bachelor’s Degree preferred, but not required Benefits/Perks: • Competitive benefit options, including health, dental, and vision insurance, • Paid vacation time, • Work-flex opportunities, • Team events, • Strong snack game Note: All candidates should be NY/NJ based or relocating. Company DescriptionBrick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services. We rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.Brick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.\r\n\r\nWe rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.

SSI (U.S.) Inc. d/b/a Spencer Stuart Spencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. Location: New York Full/Part Time: Full time Req ID: R4695 Position Summary Spencer Stuart hosts many visitors from around our firm, as well as clients and candidates. Our goal is to present each person with a warm, professional and discreet experience. The Office Services Coordinator is the first voice, face and experience for many people within and outside of our firm, this individual must exude our brand promise. Given the pace and volume of Spencer Stuart's business, as well as the exposure to and interaction with senior executive and board level individuals, there is an expectation that we embrace and deliver seamless teamwork. The quality of service, communication and care must be at the pinnacle of hospitality and professionalism. The constant flow requires focus, precision and attention to detail. In addition, the expectations of an elite professional services firm require creating a comfortable, nuanced and high-touch experience for each visitor. The Office Services Coordinator will be responsible for answering, screening and managing all calls to the office's main line and NA main switchboard (as requested), as well as managing all aspects of front desk operations and related tasks in a highly efficient manner, ensuring no detail is overlooked. This individual also will be responsible for providing administrative support to all members of the staff, as directed, to assist with workload balance within the office. The successful candidate will serve as the local office ambassador, internally and externally, and demonstrate interest and participation in the overall successful operation of the office by exhibiting a high level of involvement in a team environment. A summary of the core personal attributes and requirements include, but are not limited to, the following: • Exhibit a positive, professional and poised presence, both on the phone and in person., • Demonstrate punctuality, reliability and dependability in attendance., • Demonstrate flexibility with regard to required work hours., • Possess a high degree of self-confidence in abilities, and exhibit a "can-do" attitude., • Demonstrate proficient knowledge of all Microsoft Suite applications (Word, PowerPoint, Outlook, Excel)., • Demonstrate exceptional verbal and written communications skills, including grammar, language and editing skills., • Possess a high level of maturity, integrity, honesty and adherence to the principles of confidentiality in all aspects of the individual's professional duties., • Possess superior organizational skills and a demonstrated ability to juggle multiple priorities in a fast-paced environment., • Be a motivated self-starter who can work extremely well under pressure and who is capable of disciplined, independent thinking and exercising excellent judgment with little or no direction. The base compensation range for this position is $65-70k per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: • Retirement savings plan with discretionary profit sharing contribution and employer match;, • PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;, • Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;, • Life Insurance, and short-term and long-term disability insurance;, • Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and, • Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage Key Relationships Reports to • Administrative Manager (solid line) Other key relationships • Executive Engagement Administrators, • Associates and Analysts, • Other Spencer Stuart Personnel Key Responsibilities • Answer/handle all main switchboard calls in a timely and efficient manner., • Greet/welcome all clients, candidates and visitors, offer a beverage and escort individuals to the appropriate location within the office., • Coordinate and allocate all internal and external office room reservations for our flexible workplace. Use judgment and influence to accommodate all of our on-demand needs., • Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace that embodies the company culture., • Actively participate in cross-office collaboration with other Office Services Coordinators to create consistency and share best practices., • Assist in all areas of coordination for office events, client meetings and collaboration opportunities., • Assist the administrative manager as a liaison with property management to facilitate repairs and other building-related matters that affect and pertain to the overall general management of the office., • Tidy all visitor rooms, conference rooms and videoconference rooms after each use., • Pick up and distribute office mail, newspapers, FedEx, UPS and other packages, and post mail each day., • Responsible for maintaining and ordering all office supplies, production room materials, cafe grocery orders and other materials, as requested., • Facilitate service calls for office equipment and maintain required meter readings for copiers, postage machines, binding equipment, AED machines and individual office printers., • Provide assistance to consultants, visiting consultants, administrative manager and EA staff with assignment -related production requirements and data entry, to include:, • Printing/faxing/copying/binding documents, • Creating FedEx/UPS labels, • Arranging courier services, • Other collateral duties, as required, by the administrative manager, • Send an internal office email every afternoon announcing all guests/events for the following day. Ideal Experience • Minimum of 3-5 years of administrative experience in a professional environment that is production oriented, • Ideally, experience as a receptionist and/or administrative assistant in a fast-paced, professional office environment that is production and administratively oriented. Prior experience in a professional services organization is preferred but not mandatory., • Typing speed of 50 wpm is preferred, • Excellent written and verbal communication skills, • Ability to handle a variety of tasks simultaneously; adept at prioritizing and balancing workload and maintaining a strong focus on and attention to detail, • Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel), • Proficient in proofreading and editing documents Critical Capabilities Project Coordination/Management Manage all job responsibilities to ensure smooth, high-quality outcomes (as measured by year-end performance appraisals and ongoing feedback), while working on multiple priorities and potentially short timelines that involve team members with varying styles. The ideal candidate will do this by: • Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices and practices., • Participating in and guiding teams while fostering an environment of mutual trust., • Identifying and assisting in managing the needs and expectations of the internal and external team., • Communicating appropriately and effectively with all levels and diverse cultures., • Utilizing effective, high-level written and oral communication skills., • Providing constructive guidance and feedback, and openly receiving the same., • Remaining optimistic and positive - even under stress - and facing challenges by looking for solutions, offering support to colleagues who are in need and reaching out for support when necessary. Power-User of Technology Leverage technology systems to their fullest potential to increase and maintain efficiency in an environment where technology changes constantly and productivity demands remain high. The ideal candidate will do this by: • Embracing and actively participating in training opportunities., • Proactively seeking guidance/coaching from peers or corporate trainers to augment/improve any potential deficiencies in skills., • Utilizing tools such as Outlook, the Microsoft suite of products and a relational database to their fullest potential to produce/implement the most efficient end result, to include using the calendar features to schedule, track and notify people of meetings and scheduling changes. Personal Characteristics • Exhibits a professional presence and appearance at all times, as well as sensitivity regarding the confidential nature of executive search., • Possesses and demonstrates a high degree of comfort working in a fast-paced and openly communicative, yet confidential, environment., • Demonstrates a high level of respect for and adherence to the team approach and firm values., • Expresses self-confidence by maintaining a balanced perspective, showing maturity, exercising good judgment and unemotionally addressing issues on merit., • Is extremely polite, caring and outgoing - someone who builds rapport easily and cultivates positive relationships., • Remains calm under pressure., • Is proactive and a quick study, as well as a self-starter., • Is decisive, productive and well-organized., • Remains flexible and willing to learn and take on additional responsibilities., • Possesses a genuine and conscientious desire to serve the firm, both internally and externally. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law. Please see job description PI284070765 Job distributed by ___.

Long Island Firm Looking for a Full Time Legal Secretary. Great Benefits. Growth Opportunities. 401k This Jobot Job is hosted by: Adam Cejnowski Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $50,000 - $60,000 per year A bit about us: Growing Multi Focused Firm on Long Island Needs a professional Legal Assistant If you are someone who values teamwork and collaboration this firm is the perfect fit! If you have interest and would like more information please call or text 949.996.8921 or email Why join us? • Monday to Friday work schedule, • Work Life Balance, • Excellent reviews, • Team model, • Opportunity for growth Job Details • Monday to Friday work schedule with summer hours, • 8 hour days, • Front desk responsibilities, • vendor management, • schedule management, • ability to also work independently, • consistent on time project completion, • Experience with MS Suites Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description Garner's mission is to transform the healthcare economy, delivering high-quality and affordable care for all. We are fundamentally reimagining how healthcare works in the U.S. by partnering with employers to redesign healthcare benefits using clear incentives and powerful, data-driven insights. Our approach guides employees to higher-quality, lower-cost care, creating a system that works better for everyone. Patients achieve better health outcomes, employers spend healthcare dollars more effectively, and physicians are rewarded for delivering exceptional care rather than performing more procedures. Garner is one of the fastest-growing healthcare technology companies in the country. Our products are trusted by the most sophisticated employers and providers in the industry, and we are building a team of talented, mission-driven individuals who are motivated to make a meaningful impact on healthcare at scale. About the role: We are looking for an exceptional Executive Assistant to join our R&D team. This role will provide critical administrative support to our CTO and CPO, manage the calendars for 1-2 additional executives, and greet visitors to Garner's headquarters. This role will report to the Product Chief of Staff. Where you will work: This role will be based in our New York City office (in the Financial District). You must be willing to work in the office 5 days per week Monday through Friday. What you will do: • Provide high-level administrative support to the CTO and CPO including scheduling meetings, prioritizing tasks and events, and assisting with initiatives, • Act as a liaison between the CTO and CPO and other internal / external stakeholders, preparing correspondence, and handling confidential information with discretion, • Partner with the Workplace Operations Lead to manage and greet office visitors, and provide backup for other office administrative tasks as needed. Note: this role will be seated at the front desk of our headquarters., • Provide lighter weight calendar and administrative support for 1-2 additional executives, as capacity allowsWhat you will bring to the team:, • 2+ years previous executive assistant experience, preferably at a fast-moving tech company, • Excellent skills in verbal and written communication and stakeholder management, • Detail-oriented organization systems and effective prioritization abilities, • An ability to independently manage day-to-day responsibilities, solve problems, and drive initiatives forward, • An aptitude for making people feel welcome and supported in the office Please note: we are unable to sponsor or take over sponsorship of an employment visa at this time. Compensation Transparency: The target salary range for this position is $90,000-$105,000. Individual compensation for this role will depend on various factors, including qualifications, skills, and applicable laws. In addition to base compensation, this role is eligible to participate in our equity incentive and competitive benefits plans, including but not limited to: flexible PTO, Medical/Dental/Vision plan options, 401(k) with company match, flexible spending accounts, Teladoc Health and more. Fraud and Security Notice: Please be aware of recent job scam attempts. Our recruiters use getgarner.com and garnerhealth.com email domains exclusively. If you have been contacted by someone claiming to be a Garner recruiter or a hiring manager from a different domain about a potential job, please report it to law enforcement here and to . Equal Employment Opportunity: Garner Health is proud to be an Equal Employment Opportunity employer and values diversity in the workplace. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Garner Health is committed to providing accommodations for qualified individuals with disabilities in our recruiting process. If you need assistance or an accommodation due to a disability, you may contact us at .

Job Description About the Opportunity: This is an opportunity for an Executive Assistant to join a well-established real estate investment firm. This individual will work closely with executive leadership, providing both administrative and operational support across day-to-day office functions, as well as assisting with communications and coordination related to new acquisitions. The ideal candidate has prior experience in a real estate administrative role and understands the nuances of commercial real estate transactions. This is a highly visible role requiring someone who is sharp, industrious, and collaborative, with strong communication skills. Responsibilities will include data entry, reception coverage, representing the firm professionally, and participating in key meetings with leadership. The right person is detail-oriented, proactive, and comfortable wearing multiple hats in a fast-paced environment. Experience as a notary public is a plus. Exposure to construction administration and the ability to read blueprints is also highly desirable. This is not a clock-watching role—there will be times, particularly around closings, where flexibility and availability beyond standard hours are expected. About the Company: Our client is a well-established real estate investment firm with nearly 40 years of experience, currently managing a portfolio of over 2 million square feet of office space across Manhattan, New Jersey, and Connecticut. The firm has a strong track record of acquiring and repositioning high-quality, well-located assets, and in recent years has expanded into premier, best-in-class properties throughout the tri-state area. The organization places a significant emphasis on tenant experience, with a focus on service, retention, and helping tenants attract and retain top talent. Sustainability and green initiatives are also a key priority across the portfolio. By combining high-quality assets with thoughtfully curated amenities and a forward-thinking approach to sustainability, our client continues to attract and retain top-tier tenants across its portfolio. Role and Responsibilities: • Scan and upload invoices and lease documents to the shared drive, as requested, • Enter and post tenant receipts in Yardi, • Upload invoices and lease documentation directly into Yardi for centralized recordkeeping, • Coordinate and schedule meetings via Outlook, Teams, and Zoom, • Order office supplies and IT equipment, as needed, • Prepare and manage DocuSign packages for lease-related documentation, • Maintain and update weekly AM meeting notes, • Take detailed meeting minutes when requested, ensuring timely follow-up and coordination with team members on action items, • Perform data entry and maintain records across Yardi and Excel, • Coordinate travel arrangements, as well as team lunches and dinners, as needed, • Construction Administration, • Manage incoming calls and provide front desk/reception coverage Qualifications: • 2+ years of experience in an Executive Assistant, Administrative Assistant, or Project Management role within real estate or construction, • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides), • Knowledge of Yardi Breeze (or willing to learn), • Experience with Procore or other construction/project management software is a plus, • Notary Public certification is a plus, or willingness to obtain, • Strong desire to contribute to a high-performing, team-oriented environment, • Interest in commercial real estate, including acquisitions, transactions, and finance, is a plus, • Demonstrated work ethic, with a high level of drive, curiosity, and accountability, • Commitment to excellence and pride in producing high-quality work Compensation, Hours, Location: • $75,000 - $85,000, depending on experience, • Midtown Manhattan office location, M-F, 9-5:30, • This is a full-time, in office role

Job Description Make the Road States (MRstates) is the national home for the second-generation Make the Road family of organizations in Connecticut, New Jersey, Pennsylvania and Nevada, this in addition to New York, that serves to uplift the voices of working-class, immigrants, women, LGBTQIA people, and people of color across the Make the Roads umbrella. From an operational spectrum it serves as the Finance and Human Resources Compliance Officers for the umbrella at large. Make the Road New Jersey (MRNJ) builds the power of immigrant and working class communities to achieve dignity and respect through community organizing, the provision of high quality legal and support services, transformative education and policy innovation. MRNJ is a project of Make the Road States. Founded in 2014, MRNJ operates centers in Elizabeth, Passaic, and Perth Amboy, NJ that reach thousands of immigrant and working class people of color each year. Our member-led organizing committees -- which work on the issues named above-- implement strategies to combat shared problems, and develop leadership and the capacity for civic participation. Since our founding, MRNJ has won more than 20 pro-immigrant and pro-worker policies, including the nation's first guaranteed severance law, landmark anti-wage theft legislation, occupational and drivers’ license for undocumented immigrants and a $15 minimum wage. We also provide an array of high-quality bilingual services including legal services in the areas of immigration, tenants', and workplace rights, civic engagement and leadership development, healthcare access, and college access. Make the Road Action (MRA), a 501(c)(4) organization is committed to building power for justice in immigrant and low-income working-class communities of color. MRA operates in five states - New York, New Jersey, Connecticut, Nevada, and Pennsylvania. We work to create social change, connect voters to the candidates and issues that are most important to them, and work hands-on in a fast-paced environment to create long-term impact in the communities that need it most. Current Opening: Make the Road New Jersey is seeking a full-time Executive Assistant. The Executive Assistant plays a crucial role in ensuring the efficiency of organizational operations while providing high-level support to the State Director and Senior Leadership Team. This role is ideal for a detail-oriented, proactive individual who excels at managing administrative tasks, coordinating operational functions, and supporting executive leadership, to provide day-to-day administrative support. The position will support the Senior Leadership Team across multiple cities and assist in project management reporting to the Operations Director . This is an in-person, confidential, salaried position working 40-50 hrs primarily out of our branch in Perth Amboy, NJ; some travel to our other branches and nearby areas will be required. MRNJ is an unionized work place, This position is not part of the bargaining unit. Key Responsibilities but not limited to: Executive Support • Provide scheduling and calendar management support for the Senior Leadership Team (SLT), with a strong understanding of priorities, including: responding promptly to all incoming requests for meetings involving SLT members, finalizing and confirming appts ahead of each calendar item, making sure location, zoom or call in number, info and context of mtg, and all participants are listed clearly in calendar invite; and proactively rescheduling any conflicts., • Review, monitor and organize correspondence, while maintaining confidentiality, including the Director’s email inbox; draft responses when appropriate, and follow up on action items., • Make and return phone calls on behalf of the State Director, maintaining professionalism and discretion. Assist with travel arrangements, timesheet submissions, and general administrative needs for SLT members., • Confirm agreements/contracts have been reviewed by respective Directors, Compliance, Development Director, Legal counsel, get approval for signature and proper filing of documents., • Support meeting preparation, including scheduling, materials coordination, and preparation, and minute-taking., • Facilitate internal and external relationship management, helping the SD engage with funders, allies, and elected officials., • Maintain accurate records of relevant organizational information and update as needed., • Assess, develop, and implement policies and procedures in coordination with the State Director and Operations Director., • Ensure compliance with organizational policies, working closely with the Operations Director., • Coordinate event logistics for organizational events, including MRNJ/MRA membership events, canvasses, actions and rapid response efforts., • Be responsible for monitoring, transporting and/or ensuring return of MRNJ equipment;, • Work closely with administrative staff at all sites to coordinate event logistics and supplies., • Support membership communication and engagement efforts., • Provide in-person support during meetings, actions, and special events as needed., • Assist in the production and ordering of materials (e.g., t-shirts, sweatshirts, swag, etc)., • Manage and submit required finance reports (Amex, reimbursements, invoices, etc), • Collaborate with the Compliance Manager to maintain updated grant and compliance information., • Collaborate with the HR department to maintain updated information., • Assist with Lobbying reports, • Assist with grant reports and coordination of grant deliverables., • Attend, participate in, and/or facilitate MRNJ’s events, meetings, and trainings as needed;, • Establish and maintain strong working relationships with staff and members., • Work with the Operations department to ensure members and staff have necessary and functioning equipment., • Assist with staff onboarding and internal operations coordination., • Maintain work space and shared areas in a clean and tidy manner at all times;, • Attend, participate in, and/or facilitate MRNJ’s events, meetings, and trainings as needed;, • Uphold MRNJ’s values and mission;, • Eligible to work in the U.S, • Bachelor’s Degree preferred, • 2 to 5 years of experience in office management systems and procedures, • Proficient in Microsoft Office (Word, Excel, and PowerPoint), • Self-starter with strong organizational skills and strong attention to detail, • Be highly professional and team oriented with a passion for excellence and eagerness to help the department meet our goals, • Ability to multi-task, prioritize, and complete assignments under strict deadlines with minimal supervision in a fast paced environment., • Ability to work under pressure required., • Have a working knowledge of spreadsheets, Microsoft Office suite, and using a database to run reports., • Flexible work schedule, some evenings or weekends required, • Strong scheduling skills., • Strong verbal and written communication skills. MRStates offers an excellent benefit package including health insurance, 401K, and generous paid vacation, sick, personal days. The salary range for this position is from $64,661 to $73,913 How to Apply: Please attach cover letter/resume and submit all documents to the Make the Road New York career center. Make the Road believes that social change is best achieved through grassroots community-based organizing that flows directly from and engages the community demanding the change. As a membership-based organization, we are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, criminal history, or Veteran status. We strongly encourage those from historically excluded groups to apply.

Job DescriptionDescription: Job Overview: The key function of the Assistant Club Manager will be to help the Club Manager run the day to day operations of the club. The Assistant Club Manager will be an active participant of the team and will play a key part in creating a great place to work – and workout – for all Members, Guests, and team mates throughout the entire club. Responsibilities: • This is a varied role, involved with everything from member experience to team development, you will support the Club Manager in the following:, • Drive sales through successful tour execution and lead generation activity, • Execute all initiatives that support the delivery of the Blink member experience, • Manage the staff on day to day performance, • Assist in driving Personal Training revenue, • Interview, hire, train and develop new staff members, • The Assistant Club Manager will be directly responsible for:, • Conduct weekly inventory, including retail, beverage, marketing collateral and maintenance supplies, • Place monthly supply orders and retail orders as needed via the Blink web portal, • Create Front Desk and Maintenance schedules, • Order drinks weekly, • Manage entire cash reconciliation and deposit process, • Receive and adjust all retail inventory via club management software, • Complete onboarding of all new associates, • Team Responsibilities:, • Facilitate new Member sign up and Guest trial transactions, • Maintain our levels for cleanliness and organization of all areas in the Club, • Maintain high visibility throughout the Club, • Ensure the safety of Members, Guests and Team, • We take pride and have fun Requirements: Qualifications: • Proven leadership ability in an educational, fitness or professional setting, • Minimum one (1) year management/key holder/MOD experience in a customer service business, • Proven ability to direct and train team, • Excellent verbal and written communication skills, • Possess honesty and personal integrity, • Enthusiastic, energetic, friendly and personable, • Passionate, intelligent and knowledgeable regarding the fitness industry, • Current CPR/AED certification, • Computer literate on the Microsoft Suite, • Hardworking and diligent, • Career Advancement opportunities, • Complimentary Gym membership, • Paid vacation time, • Fun working environment! The PureGym Group is a leading gym operator headquartered in the UK, boasting over 600 locations and more than 2 million members worldwide. We're thrilled to announce our expansion into the United States! Our commitment to providing high-quality, affordable gyms for everyone, everywhere, remains unwavering. Our mission to inspire healthier nations has made us the UK's favorite gym, and now, an international success story. With our unique "Everybody Welcome" approach, we create a friendly, warm, and inclusive environment for all our employees and members.

Receptionist / Front Office Manager/Admin (Maternity Leave Coverage)- JUNE OR EARLY JULY START DATE TO COVER A MATERNITY LEAVE! Location: Fully onsite – 5 days/week Schedule: 40 hours/week Start Date: Late June / Early July (overlap expected) Duration: Minimum 3–4 months (with potential to extend) About the Role A global fashion/apparel company is seeking a polished and professional Receptionist / Front Office Manager to support maternity leave coverage. This individual will serve as the face of the office, ensuring a seamless and welcoming front desk experience while also providing administrative support to leadership. Responsibilities • Serve as the primary front desk point of contact, greeting visitors and maintaining a professional office presence, • Answer and direct incoming calls, manage inquiries, and handle day-to-day reception duties, • Coordinate conference rooms, meetings, and office logistics, • Maintain office organization including kitchen, common areas, and supplies, • Assist with ordering meals, catering, and internal event coordination, • Provide administrative support to the Executive Assistant and leadership team, • Assist with travel coordination, expense reporting, and general office support, • Help ensure smooth daily office operations and a high-quality employee and guest experience Qualifications • Prior receptionist or front desk experience required, • Highly polished, professional, and client-facing demeanor, • Strong organizational skills with the ability to multitask in a fast-paced environment, • Experience supporting executives or working in a corporate office setting, • Excellent communication skills and attention to detail, • Experience in fashion/apparel is a plus, but not required

Job DescriptionDescription: Job Overview: The key function of the Assistant Club Manager will be to help the Club Manager run the day to day operations of the club. The Assistant Club Manager will be an active participant of the team and will play a key part in creating a great place to work – and workout – for all Members, Guests, and team mates throughout the entire club. Responsibilities: • This is a varied role, involved with everything from member experience to team development, you will support the Club Manager in the following:, • Drive sales through successful tour execution and lead generation activity, • Execute all initiatives that support the delivery of the Blink member experience, • Manage the staff on day to day performance, • Assist in driving Personal Training revenue, • Interview, hire, train and develop new staff members, • The Assistant Club Manager will be directly responsible for:, • Conduct weekly inventory, including retail, beverage, marketing collateral and maintenance supplies, • Place monthly supply orders and retail orders as needed via the Blink web portal, • Create Front Desk and Maintenance schedules, • Order drinks weekly, • Manage entire cash reconciliation and deposit process, • Receive and adjust all retail inventory via club management software, • Complete onboarding of all new associates, • Team Responsibilities:, • Facilitate new Member sign up and Guest trial transactions, • Maintain our levels for cleanliness and organization of all areas in the Club, • Maintain high visibility throughout the Club, • Ensure the safety of Members, Guests and Team, • We take pride and have fun Requirements: Qualifications: • Proven leadership ability in an educational, fitness or professional setting, • Minimum one (1) year management/key holder/MOD experience in a customer service business, • Proven ability to direct and train team, • Excellent verbal and written communication skills, • Possess honesty and personal integrity, • Enthusiastic, energetic, friendly and personable, • Passionate, intelligent and knowledgeable regarding the fitness industry, • Current CPR/AED certification, • Computer literate on the Microsoft Suite, • Hardworking and diligent, • Career Advancement opportunities, • Complimentary Gym membership, • Paid vacation time, • Fun working environment! The PureGym Group is a leading gym operator headquartered in the UK, boasting over 600 locations and more than 2 million members worldwide. We're thrilled to announce our expansion into the United States! Our commitment to providing high-quality, affordable gyms for everyone, everywhere, remains unwavering. Our mission to inspire healthier nations has made us the UK's favorite gym, and now, an international success story. With our unique "Everybody Welcome" approach, we create a friendly, warm, and inclusive environment for all our employees and members.

About The KRE Group The KRE Group is a family-owned real estate investment and management company dedicated to building high-quality residential communities across New Jersey and Pennsylvania. Since 1979, we’ve grown by focusing on operational excellence, strong teams, and a commitment to delivering a reliable and elevated resident experience. About the Role We are seeking a highly organized and detail-oriented Administrative Assistant to support our Property Management team across our garden-style portfolio. This role sits at the center of operations—supporting contract management, vendor coordination, compliance tracking, and administrative workflows—while also serving as a key point of support for both corporate and onsite teams. If you thrive in a fast-paced environment, enjoy creating structure, and take pride in keeping operations running smoothly, this is a great opportunity to make a meaningful impact. What You’ll Do Contract & Compliance Coordination • Maintain and manage the vendor contract database, ensuring accuracy and organization, • Track contract renewals and follow up on required actions, • Support preparation and processing of vendor contracts, • Coordinate Certificate of Insurance (COI) compliance and partner with Accounts Payable to maintain up-to-date records Operational Support Across the Portfolio • Investigate tenant insurance cancellations and non-payment notices, • Assist in building and maintaining renter’s insurance tracking systems, • Review vendor statements, resolve discrepancies, and support timely payment processing, • Assist with utility-related issues, including shut-off notices and billing concerns Administrative & Office Support • Manage incoming mail and route time-sensitive documents, • Initiate Requests for Proposals (RFPs) and perform quality checks on submissions, • Maintain organized records, including reports, municipal notices, and vendor documentation, • Provide consistent front desk coverage, including greeting visitors, answering phones, and supporting day-to-day office operations What We’re Looking For • 2+ years of administrative, office management, or related experience, • Experience in property management or AP/AR preferred, • Strong organizational skills with high attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Strong communication and interpersonal skills, • Proficiency in Microsoft Office (Excel, Word, Outlook), • Experience with Yardi or similar systems preferred (or ability to learn quickly), • Self-starter who can work independently and collaborate across teams Why Join KRE? • Stable, growing real estate organization, • Collaborative and supportive team environment, • Exposure to property management operations, compliance, and vendor coordination, • Opportunity for long-term growth within the company Physical Requirements • Ability to sit for extended periods and work at a computer, • Ability to occasionally stand, walk, and lift up to 15 pounds

Job Description Overview: As an Assistant Studio Manager at Rumble Boxing Montvale, you will play a pivotal role in ensuring the smooth operation of daily activities and delivering exceptional service to our members. You will assist the General Manager in overseeing all aspects of the studio's operations, from sales to customer service to administrative tasks. This role requires a passion for sales, fitness, excellent organizational skills, and the ability to thrive in a fast-paced environment. Responsibilities: * Customer Service: • Greet and assist members and guests in a friendly and professional manner., • Address member inquiries, feedback, and concerns promptly and effectively., • Provide tours of the facility and communicate membership options and benefits. Studio Operations: • Assist in opening and closing procedures, ensuring the studio is clean, organized, and fully operational., • Manage class schedules, instructor assignments, and studio bookings., • Monitor inventory levels and place orders for supplies as needed., • Ensure all equipment is properly maintained and in good working condition. Sales and Marketing: • Assist in implementing sales and marketing initiatives to attract new members and retain existing ones., • Hit sales goals, • Promote studio events, challenges, and special promotions to increase member engagement., • Support in developing and maintaining relationships with corporate partners, local businesses, and community organizations. Training and Development: • Assist in training and onboarding new staff members., • Provide ongoing support and guidance to instructors and front desk staff to ensure they deliver exceptional service., • Stay updated on industry trends, fitness techniques, and safety protocols. Administrative Tasks: • Handle transactions, process memberships, and maintain accurate records., • Assist with payroll processing, scheduling, and staff communications., • Prepare reports on key performance indicators, membership trends, and revenue goals. Safety and Compliance: • Enforce studio policies and procedures to ensure the safety and well-being of all members and staff., • Conduct regular facility inspections and address any maintenance or safety concerns., • Previous experience in a fitness or hospitality environment preferred., • Excellent communication and interpersonal skills., • Strong organizational and time management abilities., • Proficiency in basic computer skills and familiarity with fitness software is a plus., • CPR and first aid certification preferred., • Competitive salary commensurate with experience., • Opportunity for career advancement within the organization., • Access to studio classes and fitness perks. Powered by JazzHR bv7md8NKb8

Job Description SNIDER & DRACHLIS, PLLC is a transactional and litigation-based firm out of Garden City NY. We are seeking a reliable and organized Legal Assistant / Receptionist to support our real estate and banking practice. This is a hybrid role combining front desk responsibilities, administrative support, and hands-on exposure to paralegal-level work. This position is ideal for someone looking to gain practical experience in a fast-paced legal environment, with the opportunity to grow into a more advanced paralegal role over time. Spanish-speaking candidates are strongly encouraged to apply, though fluency is not required. Key Responsibilities • Serve as the first point of contact: answer phones, greet clients, and manage front desk operations, • Schedule appointments, closings, and maintain attorney calendars, • Handle incoming and outgoing mail, packages, and deliveries, • Perform general office support, including filing, scanning, and document organization, • Run occasional local errands related to office and transaction needs, • Assist with preparation of real estate closing documents and basic legal forms, • Communicate with clients, lenders, and title companies as directed, • Support attorneys and paralegals with administrative and transactional tasks, • Maintain organized files and assist with post-closing document handling, • Notarize documents in accordance with New York State requirements Qualifications • Prior office, administrative, or receptionist experience preferred, • Interest in real estate, banking, or legal work, • Strong organizational skills and attention to detail, • Professional demeanor and strong communication skills, • Ability to multitask and work in a fast-paced environment, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Active New York State Notary Public commission (required), • Spanish language skills are a plus Compensation & Growth • Competitive base salary based on experience, • Performance-based bonus potential, • Opportunity for growth into a paralegal role with increased responsibilities Why Join Us • Exposure to real estate and banking transactions from day one, • Hands-on training and mentorship, • Collaborative, professional work environment, • Clear path for growth within the firm

Job Location(s) US-NY-Old Westbury Job ID 2026-4409 Division College of Osteopathic Medicine Position Type Staff Type Regular Full-Time Category Administrative/Clerical New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu. New York Institute of Technology's College of Osteopathic Medicine Academic Health Care Center is seeking a full-time Office Assistant. We are seeking a highly organized and personable Office Assistant to join our clinic. In this role, you will be the first point of contact for patients, providing exceptional customer service while handling administrative tasks efficiently. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Greet and assist patients, ensuring a welcoming and positive experience. • Answer phone calls, schedule appointments, and manage the clinic's appointment calendar., • Check patients in and out, ensuring all necessary paperwork is completed., • Verify patient information, including insurance details, and proper PCP attribution change., • Process patient payments, including co-pays and past due balances, and handle billing inquiries., • Assist with patient referrals, ensuring necessary documentation is sent to the appropriate medical facilities. Follow up with specialists to collect visit summary notes., • Coordinate communication between patients, doctors, billing and other clinic staff., • Log patient communication in eClinicalWorks (eCW) via telephone encounters., • Maintain a clean and organized front desk and waiting area., • Managed electronic health records (EHR) and ensure patient confidentiality in accordance with HIPAA regulations., • Assist with other administrative tasks as assigned, including filing, faxing, and mailing documents. High school diploma or equivalent required; additional education or certification in healthcare administration is a plus. Previous experience in a front desk or customer service role, preferably in a healthcare setting. Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with electronic health record systems. Strong communication skills, both verbal and written. Ability to handle multiple tasks while maintaining a high level of professionalism. Strong organizational skills and attention to detail. Maintain an approachable demeanor with a focus on patient care. Must be able to interact with patients, insurers and team members in a responsible, professional and ethical manner. At least two years of preferred Medical Office experience and an understanding of Medical Terminology. Preferred Medical Assistant Training and/or certification. New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. USD $35,000.00/Yr. USD $38,000.00/Yr.

Strong organizational, multitasking, and tech skills (Microsoft Office, Dropbox; Asana and Salesforce a plus). Comfortable with front desk responsibilities in a business-casual office setting. We are seeking a professional and dependable Office Assistant to manage front desk duties, support daily ad

The Medical Receptionist serves as the first point of contact for patients and visitors, ensuring an exceptional patient experience from check-in through check-out.This hybrid role combines front-desk responsibilities with light clinical support, leveraging a medical assistant skillset to support sm

The Dental Assistant/Front Desk Associate is a hybrid role responsible for both clinical and administrative functions within the dental clinic. Provides exceptional customer service in person and on the phone to patients' families, staff vendors, and the community: greeting visitors, observing front

As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Learn more about our commitment to div

Medical Assistant / Receptionist. The Medical Assistant / Receptionist plays a critical dual role in healthcare settings by providing both clinical support and front-desk administrative services. We are excited to announce that we are looking for a Full Time Medical Assistant 3 Receptionist 3 at Dr.

Supervise front desk operations in accordance with established guest service, quality and sustainability standards. Assistant Front Office Manager Front Office Manager Assistant General Manager. Oversee front office operations in the absence of the Front Office Manager or Assistant General Manager

The Front Desk Supervisor will assist the General Manager/Assistant General Manager with retention by focusing on cancel saves and Accounts Receivable (AR) collections. Below is a list of responsibilities that identify success in the role as a Front Desk Supervisor, additional duties may be assigned

Front Desk-Main Office School Administrative Assistant.Preston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors.This role is essential to the daily operations of the school

The Front Desk Supervisor position provides a welcoming and safe environment for members and guests during our opening/closing hours through a high level of customer service. The Front Desk Supervisor will assist the General Manager/Assistant General Manager with retention by focusing on cancel save

Supervise front desk operations in accordance with established guest service, quality and sustainability standards. Assistant Front Office Manager Front Office Manager Assistant General Manager. Oversee front office operations in the absence of the Front Office Manager or Assistant General Manager

Desk Assistant/Front Office Coordinator. Alora Med Spa is seeking an enthusiastic, highly organized, and client-focused Desk Assistant to be the face and voice of our luxury medical spa in Boonton, NJ. Coordination: Maintain seamless communication between the front desk and the clinical staff (Aesth

Oath Animal Hospital is hiring a full-time or part-time Front-Desk receptionist to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit. Previous experience as a veterinary receptionist or medical office assistant preferred.

Administrative Assistant - WeCARE - On-Site Only.Serve as the primary front desk point of contact for customers, greeting visitors and assisting with program check-in and general inquiries in a professional and welcoming manner.Collect and review documentation of customer participation in program ac

Oath Animal Hospital is hiring a full-time or part-time Front-Desk receptionist to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit. Previous experience as a veterinary receptionist or medical office assistant preferred.

Bilingual Certified Medical Assistant (CMA)/Front Desk Coordinator Floater.Hudson Regional Health is hiring a Bilingual Certified Medical Assistant (CMA)/Front Desk Coordinator Floater to work between various local offices, to be cross trained on both positions.CMA is responsible for assisting Physi

The Administrative Assistant is responsible for managing the workflow of the front desk, ensuring that clients feel welcomed and that administrative operations run smoothly to support the clinical team.

Federal Work Study Student Worker.DeVry University strives to close our society's opportunity gap and address emerging talent needs by preparing learners to thrive in careers shaped by continuous technological change.Through innovative programs, relevant partnerships, and exceptional care, we empowe

Medical Assistant Brooklyn, NY.A great opportunity is at your fingertips! Job Summary:.Days Candidate's focus is front desk duties Full-Time 8:30am-5pm no weekends.Reasons You Should Join Us Today! Discover exciting BENEFITS:.Exclusive Discounts to shopping, theme parks, hotels, attractions.Lets GO

The Administrative Assistant will be responsible for managing the front desk lobby, answering and directing all incoming phone calls, welcoming and check-in new patients, completing clerical tasks for the office and other administrative tasks as assigned by the supervisor. Ascendant New York is lice

Current Certification from an accredited program for Certified Medical Assistant or Registered Medical Assistant preferred. After the patient signs in at the front desk the Medical Assistant greets the patient and escorts them in for office visits with the physician or nurse practitioner and lab wor

Medical Assistant and Front Desk Coordinator Roles. Greenwich Medical Spa (GMS) is an industry leading, award winning medical spa providing noninvasive cosmetic treatments. Verifies patient information by interviewing patient, recording medical history, and confirming purpose of visit, obtains conse

Front Office Student Assistant. LANG is seeking a Front Office Student Assistant to work in the Languages Office. Handling assignments from department chair, Assistant director of administration, and faculty.

Federal Work Study student workers assist various departments per the approved positions below.

Join Pelvic Rehabilitation Medicine as a medical assistant and play a crucial role in transforming care for patients suffering from persistent pelvic pain.We are seeking a compassionate and skilled individual to support clinical procedures, manage front desk tasks, and ensure a smooth patient experi

Front Office Dental Receptionist.We are hiring!!! Various shifts (Parttime and Fulltime) If you are a Dental Front Desk Superstar, a Dental Assistant or a Superstar in any other field looking to change career Meadowbrook Dental Care will love to meet you.We are a well-established Dental Practice in