Front office receptionist jobs in New York, New YorkCreate job alerts

Job DescriptionNot every front desk job feels the same. At Heart of Harlem Veterinary Clinic, we are looking for a Veterinary Receptionist who brings warmth, professionalism, and great energy to the front of our clinic. This role is so much more than answering phones. You are one of the first people our clients meet, one of the voices they remember, and a big part of what makes our clinic feel welcoming, calm, and cared for. We are a busy, community-based veterinary clinic in Harlem with wonderful clients, great patients, and a team that truly enjoys working together. If you love people, love animals, and know how to keep things organized in a fast-moving environment, we’d love to meet you. What we offer • Pay: $18–$24 per hour, • Schedule: Full-time, 4 days per week, 40 hours total, • Some Saturdays required, • Health insurance, • Matching 401(k), • Paid time off, • A supportive, team-oriented clinic culture, • The opportunity to grow with a respected veterinary practice in NYCWhat you’ll do, • Answer phone calls with warmth, professionalism, and confidence, • Schedule appointments and help manage the daily flow of the clinic, • Greet clients and patients and create a welcoming first impression, • Check clients in and out, • Handle client communication in person, by phone, and digitally, • Help process and file insurance claims, • Maintain accurate records and update client information, • Assist with front desk organization and administrative support, • Help clients feel heard, informed, and taken care of, • Support the medical team by keeping communication clear and organizedWhat we’re looking for, • Someone friendly, reliable, organized, and calm under pressure, • Strong communication and customer service skills, • Comfortable handling phones, scheduling, and multitasking, • Someone who enjoys working with both people and animals, • A team player who takes pride in creating a positive client experience, • Veterinary reception, animal hospital, medical office, or customer service experience is a plusWhy Heart of Harlem We’ve built a clinic that feels personal. Our clients trust us. Our team supports each other. Our work matters. And the person at the front desk plays a huge role in making all of that possible. This is a great opportunity for someone who wants to be part of a clinic with heart — a place where you are not just filling a position, but becoming part of a team and a community. If you’re looking for a veterinary receptionist role in NYC where your work truly matters, we’d love to hear from you.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Competitive salary, • Opportunity for advancement, • Paid time off, • Profit sharing, • Stock options plan Front Desk/Office Manager Multi-disciplinary Clinic Medical / Pain Management / Chiropractic/ Physical Therapy Benefits/Perks • Competitive salary, • Flexible Schedule, • Great work-life balance, • Paid time off, • Ongoing training, • Bonuses Job Summary We are seeking a friendly and service-oriented Highly capable individual to join the team at our thriving clinic. As a Front Desk Representative, you will be the first point of contact for our clients. You will greet customers as they arrive, book appointments, answer phone calls, and collect payment information. The ideal candidate has a cheerful disposition, excellent communication, and computer skills, and is capable of multitasking. Responsibilities • Greet customers as they arrive and provide an excellent customer experience, • Answer phone calls and schedule appointments, • Assist clients with paperwork, including consent forms, • Maintain a clean and inviting environment, • Provide general customer service and attend to the needs of customers throughout their servicesQualifications, • Two or more years of experience as a receptionist or similar role is preferred, • Excellent communication skills with a commitment to customer service, • Strong work ethic and positive attitude, • Familiar with computers and scheduling software, • Excellent multi-tasking skills

Job Description Join Our Growing Optometry Practice in Hartsdale, NY! Are you looking for a rewarding career in a friendly and supportive environment? Our growing optometry practice in Hartsdale, NY, is seeking a skilled and dedicated OpticalTechnician to join our team. We are conveniently located on the Metro-North train line, making your commute easy and stress-free! Position: Full-Time Optical Technician Location: Hartsdale, NY Starting Wage: $20/hour to start (flexible as fits your proven experience) Schedule: Monday-Friday between 8:30 and 6:00 hours may vary No weekends required! Why You'll Love Working With Us: Supportive Team: Work alongside experienced professionals who value collaboration and patient care. Work-Life Balance: Enjoy a Monday to Friday schedule with no weekend shifts, so you can have your weekends free! Paid holidays and PTO Convenient Commute: Our office is easily accessible via the Metro-North train line and free employee parking on-site. Professional Growth: Be a part of a growing practice with opportunities to learn and advance in areas of specialty contacts lenses, myopia management and dry eye treatment. Key Responsibilities:Assist optometrists in patient care, including pre-testing and measurements. Accurately entering all data into our EHR system. Open and close clinic area, maintain, calibrate and clean testing equipment. Provide excellent customer service to our patients. Assisting with front desk coverage and receptionist duties required. Qualifications:Previous experience as an optical or ophthalmic technician or in a similar patient facing role in a medical practice is a plus. EHR system knowledge and computer skills needed as well as strong attention to detail. Must be able to work at a fast pace with strong organizational and communication skills. A passion for helping others and providing top-notch patient care for patients from 5-100! Apply Today! If you're ready to join a dynamic team and grow with us, we want to hear from you! Please send your resume to billings.hfe@gmail.com. Include your contact phone number as we will call qualified candidates to schedule in-person interviews. Start your new career with us and make a difference in our patients' lives every day! Job Type: Full-time Benefits: • Employee discount, • Paid time off Experience: • Optometry: 1 year (Required) Ability to Commute: • Hartsdale, NY 10530 (Required) Work Location: In person \nCompany Description Established yet growing family eye care practice in the heart of Westchester County. Established yet growing family eye care practice in the heart of Westchester County.

Job Description The MCS Group has an immediate job opening for an office services associate to work in a high volume law firm in New York, NY. Job responsibilities include print, copy, document imaging, and finishing services. The associate is also responsible for cross-training and assistance in mail services and hospitality. Candidates must possess strong print and copy skills, preferably with high volume and finishing equipment. Monday – Friday 9:00 a.m. - 6:00 p.m. The Office Services Associate must be highly motivated, customer-focused and capable of demonstrating a variety of tasks. The associate is responsible for providing a high level of quality while maximizing productivity. Responsibilities include but not limited to: Mailroom Operations • Incoming mail processing/sorting/distribution, • Outgoing mail processing/metering, • Parcel Shipping & Receiving, • Mail scanned into email, or per practice group’s instructions, • Prioritizing check delivery/scanning Print Center Support and Operations • Document Reprographics (Print/Copy/Scan), • Document Binding, • Bates Labeling, • CD Downloading & Duplication Office Hospitality • Work with firm personnel to support scheduled events held in the firm’s conference rooms, • Set up, break down, and clean up any food, furniture, etc. for in-office meetings, events, etc., • Disinfect all common areas throughout the firm, • Maintain inventory-par levels of office supplies throughout the firm and when inventory is low. Back-Up Reception • Be trained in front-desk receptionist coverage for lunch and lavatory breaks Courier Support • Local courier support for hand deliveries (within ½ mile radius), • Support with third-party courier coordination for longer distances The MCS Group, Inc offers full-time opportunities with full benefits, competitive pay, and career advancement opportunities. For more information on The MCS Group, please visit www.themcsgroup.com. Job Type: Full-time Pay: $23.00 - $24.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Tuition reimbursement, • Vision insurance Work Location: In person

Job DescriptionWe are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces. Responsibilities: • Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area., • Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries., • Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly., • Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times., • Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed., • Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption., • Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach., • Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions., • Monitor the condition of conference areas and submit service or maintenance requests when issues arise., • Take on additional operational or customer support duties as assigned to meet business needs.• Demonstrated success in delivering high-quality customer service in a receptionist, hospitality, conference services, or similar client-facing role., • Strong verbal and written communication skills with the ability to interact professionally with senior leaders and guests., • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint., • Comfort supporting presentations or meetings where clear communication in front of groups may be required., • Experience working with audiovisual tools, meeting technology, or virtual platforms such as Microsoft Teams or Zoom., • Ability to manage multiple priorities independently, make sound decisions, and adjust quickly in a fast-paced environment., • Willingness to work a flexible schedule that may include evenings or weekends, remain active throughout the day, and lift up to 50 pounds.

Job Description Position Overview We are seeking a reliable, detail-oriented, and organized Accounting Assistant to support our daily accounting and administrative operations. The ideal candidate will have a working knowledge of Accounts Payable (AP), Accounts Receivable (AR), invoicing, and general accounting procedures. This position will also include front desk and general administrative responsibilities, requiring someone who is professional, personable, and comfortable managing multiple priorities in a fast-paced office environment. The successful candidate should be proactive, organized, and able to work independently while providing support to the accounting team and overall office operations. Key Responsibilities Accounting Support: • Assist with daily Accounts Payable (AP) and Accounts Receivable (AR) functions., • Enter and process invoices and other financial transactions accurately., • Assist with procurement and inventory management data entry., • Prepare and process customer invoices and assist with billing activities., • Assist with monthly financial reporting and account reconciliations., • Maintain accurate and organized financial records and documentation., • Research and resolve basic invoice and payment discrepancies., • Provide general accounting and administrative support as needed Reception & Administrative Duties: • Greet and assist visitors in a friendly and professional manner., • Answer, screen, and direct incoming phone calls and emails., • Receive, sort, and distribute incoming and outgoing mail and deliveries., • Monitor and order office supplies as needed., • Maintain a clean, organized, and professional front office environment., • Assist with general office and administrative tasks as needed. Qualifications • 1-3 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or a similar position., • High school diploma or equivalent required: an Associate’s or Bachelor's degree in accounting, finance, or a related field preferred., • Working knowledge of basic accounting principles and financial procedures., • Proficiency in Microsoft Office, particularly Excel and Outlook., • Strong attention to detail and excellent organizational skills., • Good written and verbal communication skills with a professional, customer-service-oriented approach., • Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment., • Ability to work independently as well as collaboratively with a team. Preferred Skills • Experience with accounting software, particularly NetSuite., • Previous experience with AP, AR, and billing., • Previous administrative, receptionist, or general office experience., • Experience with procurement, inventory management, or order processing. What We Offer • Opportunities for professional growth and development., • Supportive and collaborative team environment., • Medical, dental, and vision insurance., • 401(k) retirement plan. \nCompany Description Our 90 year old third generation family business manufactures roof coatings and cements to repair, restore and renovate commercial roofs. From our four strategically located factories we service the entire country with premium innovative products. With so much consolidation in our industry Karnak stands out as an independent familial minded company. Being unencumbered by a large corporate structure, we focus on employee satisfaction, knowing that when employees enjoy their work and have an opportunity to grow, they provide the outstanding customers service and technical support that is the hallmark of Karnak’s long success. Our 90 year old third generation family business manufactures roof coatings and cements to repair, restore and renovate commercial roofs. From our four strategically located factories we service the entire country with premium innovative products. With so much consolidation in our industry Karnak stands out as an independent familial minded company. Being unencumbered by a large corporate structure, we focus on employee satisfaction, knowing that when employees enjoy their work and have an opportunity to grow, they provide the outstanding customers service and technical support that is the hallmark of Karnak’s long success.

Job DescriptionJob Title: Scale House AssistantJob Description The Scale House Assistant acts as the first point of contact for truck drivers and visitors entering and leaving the facility. This role involves processing truck transactions, maintaining accurate records, answering phones, coordinating with operations staff, handling paperwork, and delivering outstanding customer service. Comprehensive training will be provided for all scale house systems and procedures. Responsibilities • Process truck transactions and maintain accurate records., • Answer phones and coordinate with operations staff., • Handle paperwork and provide excellent customer service., • Interact professionally with truck drivers, vendors, and site personnel., • Ensure dependable attendance and punctuality., • Multitask effectively in a high-volume environment.Essential Skills, • Customer service experience., • Proficiency in data entry and computer use., • Strong communication skills., • Attention to detail and accuracy., • Professional phone etiquette., • Organizational skills.Additional Skills & Qualifications, • High School Diploma or GED., • Basic computer skills (Microsoft Office, email, data entry)., • Customer-facing work experience., • Reliable transportation., • Preferred experience in restaurant, hospitality, retail, receptionist, front desk, or administrative roles., • Experience handling transactions, tickets, orders, or scheduling., • Bilingual (English/Spanish) is a plus., • Experience working in fast-paced environments.Why Work Here? This position offers an entry-level opportunity with on-the-job training in a stable organization that promises long-term growth potential. The role provides exposure to construction and infrastructure operations, allowing you to gain administrative and operations experience. You will develop professional office and customer service skills in a fast-paced, team-oriented environment. Work Environment The Scale House Assistant will work in a scale house office located within an active industrial/construction materials facility. The environment is fast-paced, involving office work and frequent interaction with truck drivers and site personnel. The office is climate-controlled with occasional outdoor exposure, where business casual attire and safety equipment are required when outside. This position offers a unique opportunity to work within a team supported by an internal office staff and multiple companies specializing in recycling and resale of aggregates used in construction. Job Type & Location This is a Contract to Hire position based out of Prospect Park, NJ. Pay and Benefits The pay range for this position is $18.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Contract to Hire position based out of Prospect Park, NJ. Application Deadline This position is anticipated to close on Nov 6, 2026. Workplace Type This is a fully onsite position in Prospect Park,NJ. About Aerotek Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Job Description At The Smilist, we are committed to providing high-quality dental care in a warm, welcoming, and professional environment. Our team is passionate about creating positive patient experiences and making lives better, one smile at a time. We are looking for a reliable, friendly, and motivated Patient Coordinator to join our growing team and support our commitment to exceptional patient care. Take a Glance at the Role! • Location: Brooklyn, NY (Greenpoint), • Schedule: Full Time - Monday through Friday, • Pay Range: $24.00-$28.00 per hour, • Benefits: Health, dental, and vision insurance, plus opportunities for professional growth What You’ll Do • Welcome and assist patients: Create a warm, positive first impression and ensure every patient feels welcomed upon arrival., • Handle front desk communications: Answer incoming calls, direct inquiries, relay messages, and communicate professionally with patients and other team members., • Coordinate patient check-in: Verify patient information, confirm insurance details, and ensure records are accurate and up to date., • Support payment collection: Collect patient payments, communicate balances clearly, and assist with front-office financial transactions., • Keep the office organized: Maintain accurate administrative records and support efficient daily front-office operations., • Support the patient schedule: Help coordinate appointments, encourage patients to schedule recommended follow-up care, and minimize gaps in the schedule., • Partner with the clinical team: Communicate patient arrivals promptly and collaborate with the dental team to keep the daily schedule running efficiently., • Contribute to practice growth: Help patients navigate their dental visits, address routine questions, and create an experience that encourages them to return for continued care. Who You Are • Previous experience as a dental receptionist or dental front desk coordinator., • Dentrix experience preferred, but not required., • Excellent communication and interpersonal skills., • Strong organizational skills and attention to detail., • Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment., • A friendly, professionalism and patient-focused attitude., • A collaborative mindset and willingness to contribute to the success of the entire organization., • Comfort discussing appointment scheduling, insurance information, and patient payments What We Offer • Competitive compensation, • Comprehensive benefits package, including health, dental, and vision insurance, along with additional benefits., • Opportunities for professional development and career growth, • A supportive team environment where your contributions make a difference., • The opportunity to help patients maintain healthier smiles while building lasting relationships within the community. If you are passionate about patient care, enjoy working as part of a collaborative dental team, and are looking for an opportunity to grow your career, we encourage you to apply and join The Smilist team. Powered by JazzHR kkjxxxMlmq

Job DescriptionBenefits: • Bonus based on performance, • 401(k), • Competitive salary, • Health insurance, • Paid time off Overview We are seeking a friendly, driven, and detail-oriented Scheduling Coordinator to join our growing dental team. This role is essential to the success of our practice and focuses heavily on recall scheduling, new patient acquisition, evaluations, and aesthetic consultations to support proper treatment planning and efficient patient care Key Responsibilities: • Answer incoming calls with professionalism, warmth, and confidence, • Proactively schedule and reappoint recall patients to maintain a full and productive schedule, • Make 60+ recall calls daily to ensure patients remain active and compliant with recommended care, • Convert new patient inquiries into scheduled appointments through effective communication and strong customer service skills, • Schedule new patient exams, comprehensive evaluations, and aesthetic evaluations accurately to allow for proper diagnosis and treatment planning, • Ensure the correct procedures and appointment types are selected and scheduled with the appropriate time blocks for each patient visit, • Enter and maintain accurate patient demographics, appointment notes, and treatment details, • Collect and input complete insurance information for our billing agency to verify benefits, • Ensure all appointment details are thoroughly documented so the clinical team is fully prepared to treat patients efficiently and on time, • Maintain organization, accuracy, and attention to detail in a fast-paced environment, • Work closely with the front desk, clinical team, and billing partners to support smooth daily operationsWho We Are Looking For, • Experience in a med spa, salon or luxury service environment,, • Previous dental front office or scheduling experience preferred, • A friendly, people-focused communicator, • Strong phone presence with the ability to build rapport quickly, • Sharp, quick-thinking, and solution-oriented communicator, • Excellent attention to detail and data entry accuracy, • Ability to multitask while maintaining professionalism and efficiency, • Comfortable using dental scheduling software and managing high call volumes, • Team-oriented, reliable, and patient-focused, • Comfortable calling patients, following up on leads, and confidently discussing services, • Professional appearance and demeanor, • Strong multitasker who can stay calm in a busy environment, • Tech-savvy and comfortable learning new software and social media tools, • Organized, reliable, and able to follow structured systems, • Comfortable on camera and willing to support short-form social media contentWhat We Offer:, • Competitive hourly pay based on experience, • Monthly performance bonuses, • Employee discounts on treatments, • Opportunity for professional growth and training, • Supportive and professional team environment, • Training and systems designed for successIf you are energized by patient communication, enjoy keeping schedules full, and understand the importance of proper scheduling for quality treatment planning, we’d love to hear from you. Compensation: $25 to $28 an hour based on experience plus bonus and commission. Job Type: Full-time Experience: • Dental receptionist: 2 years (Required)Language:, • Spanish (Required), • English (Required)Location:, • West New York, NJ 07093 (Required)Ability to Commute:, • West New York, NJ 07093 (Required)Work Location: In person

The Office of a New York State Senator representing District 6 is seeking a committed and motivated individual to serve as the Receptionist in our district office. The Receptionist serves as the first point of contact for constituents, community members, elected officials, and organizational partners interacting with the Senator's office. This position is responsible for creating a welcoming and professional environment, managing incoming communications, and supporting the office's recognition and outreach efforts through the preparation of proclamations and other constituent correspondence. \n \n The ideal candidate is highly organized, customer-service oriented, professional, and able to effectively manage multiple priorities in a fast-paced public service environment. \n \n Primary Responsibilities \n \n Front Desk & Constituent Services \n \n\n • Greet constituents, guests, and community stakeholders in a professional and welcoming manner.\n, • Answer and direct incoming telephone calls, taking detailed messages when necessary.\n, • Monitor the reception area and ensure visitors are assisted promptly.\n, • Respond to general inquiries or route requests to the appropriate staff member.\n, • Assist with constituent intake and basic information gathering.\n, • Manage office mail, deliveries, and visitor sign-in processes.\n\n \n Proclamations & Recognition Requests \n \n\n • Serve as the primary coordinator for proclamation requests.\n, • Prepare, format, proofread, and process proclamations, certificates, and recognition documents.\n, • Communicate with constituents and organizations regarding proclamation requests and required information.\n, • Maintain records of proclamation submissions, approvals, and completed recognitions.\n, • Coordinate with staff to ensure timely completion and presentation of proclamations.\n\n \n Administrative Support \n \n\n • Maintain shared office calendars and meeting schedules as assigned.\n, • Assist with data entry, filing, and document management.\n, • Support office events and community outreach activities during regular business hours.\n, • Ensure reception and common areas remain organized and presentable.\n, • Perform other administrative duties as assigned to support office operations.\n\n \n Qualifications \n \n\n • High school diploma or equivalent required; associate degree preferred.\n, • Previous experience in customer service, reception, administrative support, or public-facing roles preferred.\n, • Excellent verbal and written communication skills.\n, • Strong attention to detail and organizational abilities.\n, • Proficiency in Microsoft Outlook, Word, Excel, and Teams.\n, • Ability to maintain professionalism and confidentiality when handling constituent information.\n, • Ability to manage multiple priorities while providing exceptional customer service.\n\n \n Preferred Qualities \n \n\n • Commitment to public service and helping constituents navigate government resources.\n, • Friendly and professional demeanor.\n, • Strong proofreading and document formatting skills.\n, • Ability to work independently and as part of a collaborative team.\n, • Experience interacting with diverse communities and stakeholders.\n\n \n Work Schedule & Expectations \n \n\n • Regular full-time schedule of Monday through Friday, 9:00 AM-5:00 PM.\n, • No evening, holiday, or weekend work requirements.\n, • Position is primarily office-based and requires regular interaction with constituents and visitors.\n\n \n Salary \n $40,000-$45,000, commensurate with experience

Sweet Apparel Inc. is a fast-paced apparel manufacturer specializing in quick turn production for juniors, women’s, men’s, and kids’ clothing. The company is recognized for high standards in design, quality, and timely delivery to retail partners and brands. Teams collaborate closely across design, production, and operations to bring fashion-forward products to market efficiently. We are growing and seeking a full-time Front Desk Receptionist to join the team! Please note: this is an on-site position in Midtown Manhattan where we work in office 5 days/week! Key Responsibilities • Welcome employees, visitors, and vendors warmly and professionally, • Escort visitors to their meeting locations and alert employees of their arrival, • Manage the reception area, ensuring it is tidy and presentable, • Handle incoming and outgoing mail and packages, • Schedule appointments and manage calendars for executives as needed, • Maintain office supplies inventory and place orders when necessary, • Assist with administrative tasks, including data entry and filing, • Coordinate meetings and prepare meeting rooms as required Qualifications • 2+ years of receptionist or administrative support experience. Fashion industry experience preferred., • Strong interpersonal skills to foster a welcoming atmosphere for visitors and clients, • Excellent verbal and written communication skills, • Strong organizational abilities to manage multiple tasks and prioritize effectively in a fast-paced environment, • Proficient in Microsoft Office Suite, • Attention to detail and problem-solving skills, • Flexibility and adaptability to adjust to changing priorities and work demand What We Offer • Medical, Dental, & Vision Insurance, • 401k, • Summer Fridays!, • Opportunity to work with leading retailers and nationally recognized brands, • Exposure to the complete product lifecycle from development through production, • Collaborative, fast paced, and creative work environment, • Professional growth opportunities within a global fashion manufacturing organization Target compensation for this role begins at $50k, dependent on experience.

Job Description Dental assistant/receptionist position • We are seeking a friendly, dependable, and motivated Dental Assistant to join our dental team. The ideal candidate is patient-focused, detail-oriented, and passionate about providing excellent patient care in a welcoming and professional environment. If you are enthusiastic about dentistry and enjoy helping patients feel comfortable and confident in their smiles, we would love to hear from you! REQUIRMENT • Assist the dentist during dental procedures and treatments., • Prepare and sterilize dental instruments and treatment rooms., • Take dental X-rays as permitted by applicable state regulations., • Assist with patient examinations, cleanings, and restorative procedures., • Educate patients on proper oral hygiene and post-treatment care., • Maintain accurate and organized patient records., • Follow OSHA, infection control, and sterilization protocols., • Ensure treatment rooms are clean, stocked, and ready for patients., • Help with scheduling, patient communication, and other front-office duties as needed., • Provide excellent customer service and help create a positive patient experience., • Previous dental assisting experience preferred., • Dental assisting certification preferred, if applicable., • Knowledge of dental terminology, instruments, and procedures., • Strong communication and interpersonal skills., • Excellent organizational and multitasking abilities., • Reliable, punctual, and professional., • Ability to work well in a team-oriented environment., • Friendly personality with a positive attitude., • Competitive pay based on experience., • Friendly and supportive team environment., • Opportunities for professional growth., • Flexible scheduling, if available., • PTO, HOLIDAY PAID .

Job Title: Onsite Support/Corporate Receptionist Location: Nassau General Office – Uniondale, NY, 333 Earle Ovington Blvd Schedule: Onsite, Monday–Friday, 8:15 AM – 4:45 PM Department: Field Service Driving Required: No Fingerprinting Required: Yes Interviews: 2 rounds, 1st onsite, 2nd Virtual The Onsite Specialist will serve as the first point of contact for guests, vendors, job applicants, and other visitors at the Nassau General Office. This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. The position demands exceptional attention to detail, effective organizational skills, and experience handling billing and invoice payment processes. The Onsite Specialist will play a key role in ensuring smooth day-to-day office operations while providing a positive and professional experience for all visitors. Key Responsibilities • Greet and assist visitors in a courteous and professional manner, • Answer and route approximately 15–20 incoming calls daily, • Manage front desk operations including call routing and visitor check-in, • Coordinate conference room reservations and food deliveries, • Assist with administrative tasks such as assembling folders and handling paperwork, • Crosstrain on internal client systems as applicable Must-Have Qualifications & Experience • ✅ Previous experience in a receptionist, secretarial, or administrative role, • ✅ Strong phone handling skills — answering and routing calls professionally, • ✅ Ability to assemble folders and manage paperwork efficiently, • ✅ Clear understanding that this is a strictly temporary role — no potential for full-time conversion Preferred Qualifications • Familiarity with NYL systems, • Experience in similar industry or field, • 3–5 years of relevant experience

West New York, NJ | Full-Time | In-Person About Dumé Law Group Dumé Law Group is a growing immigration law firm based in West New York, New Jersey. We represent individuals and families in a wide range of immigration matters, with a commitment to strong legal work, client advocacy, and effective representation. The Opportunity Dumé Law Group is seeking a professional, organized, and personable Spanish-Speaking Receptionist to serve as the first point of contact for clients and visitors. This role is responsible for managing a high volume of incoming calls and walk-ins, scheduling appointments, processing payments, and ensuring a welcoming and professional experience for everyone who contacts or visits the firm. The ideal candidate is fluent in Spanish and English, communicates effectively with clients, and can manage multiple responsibilities in a fast-paced law office environment. This is a fully in-person, client-facing position that requires strong attention to detail, reliability, and the ability to work collaboratively with attorneys and staff. What You’ll Do • Answer, screen, and direct a high volume of incoming phone calls in both English and Spanish., • Greet clients and visitors, provide assistance upon arrival, and maintain a professional and welcoming reception area., • Schedule, confirm, and coordinate client appointments and consultations while maintaining an organized office calendar., • Process and record client payments accurately, issue receipts, and assist with basic payment-related inquiries., • Respond to general client inquiries and direct questions or messages to the appropriate attorney or staff member., • Maintain accurate client contact information and perform basic data entry in the firm’s systems., • Relay client communications to attorneys and paralegals and help ensure messages and requests are addressed promptly., • Assist with coordinating client visits, appointments, and other front-desk activities to support daily office workflow., • Maintain confidentiality when handling client information and communications., • Perform basic clerical and office support tasks as needed to ensure smooth day-to-day operations. Required Qualifications • Fluency in Spanish and English., • Strong communication and customer service skills., • Previous receptionist, front-desk, or customer service experience preferred., • Excellent organizational skills and attention to detail., • Basic computer skills, including data entry, email, and calendar management., • Ability to handle client payments accurately and maintain confidentiality., • Ability to multitask in a fast-paced environment and work collaboratively with staff., • Ability to work full-time in person at the firm’s West New York, NJ office. Compensation & Benefits Benefits include: • Health insurance, • 401(k), • Paid time off Equal Opportunity Employer Dumé Law Group is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. We consider all qualified applicants for employment and support professional development through meaningful work and collaboration.

Position: Receptionist New York, NY | Fully Onsite 5 days A private equity firm focused on the infrastructure sector is seeking a polished, personable, and highly service-oriented Receptionist to join its New York City office. This is an exciting opportunity for someone with a background in luxury hospitality, high-end hotels, private clubs, or another client-facing environment who is looking to transition into a professional corporate setting. The ideal candidate is outgoing, dependable, detail-oriented, and takes pride in creating an exceptional experience for everyone who walks through the door. As the face of the firm, the Receptionist will play an important role in maintaining a welcoming, organized, and professional office environment while also gaining exposure to broader administrative responsibilities and Executive Assistant functions. Responsibilities: • Welcome and greet clients, investors, partners, and guests, ensuring a warm and professional first impression., • Serve as the primary point of contact for the New York office, answering and directing incoming phone calls., • Manage conference rooms and Zoom rooms, ensuring meetings are properly prepared, organized, and reset throughout the day., • Oversee the office pantry, coffee bar, and conference room food and beverage offerings., • Maintain pantry inventory, coordinate catering requests, and ensure the office is consistently stocked and presentable., • Track food and beverage expenses and assist with budget management., • Manage office supplies, including ordering, organizing, and restocking., • Maintain the overall cleanliness, organization, and presentation of the office., • Provide administrative support to the broader administrative team, with exposure to calendar management, event planning, conference logistics, and other ad hoc projects., • Take ownership of day-to-day office needs and proactively identify opportunities to improve the overall office experience. Qualifications: • 0–3 years of experience in a receptionist, front desk, luxury hospitality, hotel, private club, or customer-facing role., • Recent graduates with strong internships and relevant hospitality or client service experience are encouraged to apply., • Exceptionally polished, personable, and outgoing, with the ability to interact confidently with senior executives, investors, clients, and guests., • Strong communication and interpersonal skills, with a genuine passion for providing exceptional service., • Extremely dependable, punctual, and proactive, with a strong work ethic and willingness to go above and beyond., • Highly organized and detail-oriented, with strong problem-solving skills and the ability to think quickly., • Discreet and comfortable handling confidential information., • Strong Microsoft Office skills and the ability to learn new systems and technology., • Entrepreneurial mindset with a willingness to take ownership and additional responsibilities. Compensation & Benefits: • $65,000-75,000 base salary, plus discretionary bonus., • Complimentary membership to an Equinox-designed gym located in the building., • Opportunity to gain exposure to traditional administrative and Executive Assistant responsibilities., • Collaborative, entrepreneurial team environment with opportunities to develop additional skills.

Receptionist & Executive Assistant Wildflower Studios Astoria, NY Wildflower Studios is seeking a personable, highly organized, and proactive Receptionist & Executive Assistant to join our team in Astoria, Queens. As the first point of contact for clients, guests, and industry professionals, this individual will play a key role in creating a welcoming, polished, and hospitality-driven studio experience. In addition to managing front desk operations, this position will provide administrative and executive support, assist with studio coordination, and collaborate with departments across the facility to ensure seamless experience for productions and visitors throughout the facility. The ideal candidate is a resourceful, detail-oriented multitasker who thrives in a fast-paced, creative environment and takes pride in delivering exceptional service. Key Responsibilities: Front Desk & Guest Experience • Serve as the first point of contact for clients, guests, and visitors, providing a warm, professional, and welcoming experience., • Manage front desk operations, including answering and directing incoming calls, greeting visitors, and maintaining an organized reception area., • Coordinate with Security and Operations teams to facilitate seamless guest arrivals, access, and parking arrangements., • Receive, organize, and distribute incoming mail and packages, ensuring secure handling and timely delivery to the appropriate recipients., • Anticipate guest needs and proactively assist with requests to maintain Wildflower's high standards of hospitality. Executive & Administrative Support • Provide administrative support to studio leadership and support all department teams with day-to-day administrative and logistical needs., • Coordinate and schedule internal and external meetings, including calendar management, meeting logistics, and communication with attendees., • Maintain and update studio calendars, call sheets, visitor information, and internal scheduling resources as needed., • Assist with incoming client inquiries and production-related requests, directing them to the appropriate team members and ensuring timely follow-up., • Provide assistance with marketing initiatives and social media content for Instagram and LinkedIn., • Assist with travel arrangements, event planning, social media, and special projects as assigned. Qualifications: • Experience: 1–3 years of experience in reception, administrative support, executive assistance, hospitality, or a related role., • Industry Knowledge: Familiarity with film, television, commercial production, or creative industries is preferred but not required., • Hospitality & Customer Service: A friendly, polished, and service-oriented approach with a genuine enthusiasm for creating positive client and guest experiences., • Communication: Strong written and verbal communication skills, with the ability to communicate clearly, professionally, and proactively., • Organization & Attention to Detail: Excellent organizational and time-management skills, with the ability to manage competing priorities while maintaining accuracy., • Adaptability & Problem-Solving: A resourceful, solutions-oriented mindset and the ability to remain composed and flexible in a dynamic studio environment., • Professionalism & Discretion: Sound judgment and the ability to handle confidential information appropriately., • Technical Proficiency: Proficiency in Microsoft Office, including Outlook, Excel, and Word, with the ability to quickly learn new systems and software., • Physical Requirements: Ability to lift and move packages weighing up to 40 lbs as needed, with or without reasonable accommodation. Schedule & Compensation: Monday–Friday, 8:00 AM–5:00 PM, On-Site $50K - $55K/year, Medical, Dental, and Vision

Company Description To Healthy Feet Podiatry is a small, specialized medical practice in New York City focused on helping New Yorkers stay active, mobile, and pain-free. The team of podiatrists, led by Dr. Farah Alani, is certified by the American Board of Podiatric Medicine and provides comprehensive care for foot and ankle injuries, skin and nail conditions, and reconstructive surgery. The practice is known for tailored treatment plans that consider each patient’s lifestyle and costs, with particular expertise in conditions such as bunions, bone spurs, Achilles tendinitis, and plantar fasciitis. The team has a strong connection to the local athletic community, caring for runners, dancers, cyclists, and HIIT athletes, and actively supports the NYC community through charitable partnerships and outreach. To Healthy Feet Podiatry values personalized, compassionate care in a supportive, patient-centered environment. Role Description This is a full-time, on-site Medical Office Receptionist role based in New York, NY. The Medical Office Receptionist will be the first point of contact for patients, greeting visitors, answering phones, and ensuring a welcoming, professional front desk experience. Responsibilities include managing appointment scheduling, confirming and rescheduling visits, checking patients in and out, and collecting and updating demographic and insurance information. The role also involves verifying insurance coverage, processing co-pays, assisting with intake forms, and coordinating with clinical staff to support smooth patient flow. The Medical Office Receptionist will handle general administrative and receptionist duties such as managing email and voicemail, organizing patient records, and maintaining a clean, orderly recept ion area. Qualifications • Strong front desk and receptionist skills, including Receptionist Duties and experience in a Medical Office setting., • Excellent Phone Etiquette and clear, professional verbal communication with patients and team members., • Proficiency in Appointment Scheduling, including managing calendars, confirming visits, and handling changes efficiently., • Experience with Insurance Verification, including confirming benefits, eligibility, and co-pays prior to appointments., • Basic computer and EMR/EHR proficiency; ability to learn new medical office software quickly., • High level of organization, attention to detail, and reliability in a fast-paced clinical environment., • Demonstrated commitment to respectful, inclusive, and patient-centered service for individuals from diverse backgrounds., • Previous medical office or healthcare administration experience preferred; high school diploma or equivalent required.

Company Description Konner Gershburg Melnick Darouvar is a boutique Real Estate law firm based in Midtown Manhattan, serving clients with specialized legal expertise. The firm places a strong emphasis on delivering exceptional customer service and building long-term client relationships. Team members are expected to contribute to a professional, client-focused environment and uphold high standards of integrity and service. Role Description This is a full-time, on-site Front Desk Receptionist role located in Midtown Manhattan. The Front Desk Receptionist will be responsible for greeting clients and visitors, answering and directing phone calls, and managing front desk operations in a professional manner. Day-to-day tasks include handling incoming and outgoing mail/overnight/messenger, scheduling and confirming appointments, maintaining organized records, and supporting attorneys and staff with clerical duties, and financial data entry. The role also involves responding to client inquiries, maintaining a tidy reception area, and coordinating with internal team members to ensure a smooth office workflow. The receptionist will represent the firm’s commitment to excellent customer service and a welcoming, efficient office environment. Qualifications • Candidates should possess strong Receptionist Duties and Clerical Skills, including managing front desk operations, scheduling, and basic office administration., • Candidates should possess excellent Phone Etiquette and Communication skills to handle calls, relay messages accurately, and interact clearly with clients and colleagues., • Candidates should possess solid Customer Service skills, demonstrating professionalism, patience, and a client-centered approach at all times., • Attention to detail, reliability, and the ability to multitask in a fast-paced environment are important., • Prior experience in a law firm or professional services office is preferred but not required., • Proficiency with common office software (e.g., email, calendar, word processing) and basic computer skills is beneficial.

Position Overview We are seeking a personable, highly organized, and compassionate Front Desk Receptionist / Administrative Assistant to join our school community. This individual will serve as the first point of contact for students, parents, staff, and visitors while providing essential administrative support to ensure the efficient operation of the school's main office. The ideal candidate will possess exceptional communication and organizational skills, a welcoming and professional demeanor, and the ability to manage multiple priorities in a fast-paced educational environment. This position requires discretion, attention to detail, and a genuine commitment to creating a positive and supportive school environment. Key Responsibilities Front Desk & Reception • Serve as the welcoming first point of contact for students, families, staff, and visitors, ensuring a professional and positive experience., • Answer, screen, and direct incoming phone calls, emails, and general inquiries promptly and courteously., • Maintain an organized, welcoming, and secure front office environment., • Oversee visitor registration, sign-in/sign-out procedures, and adherence to school safety protocols., • Assist with student arrival, dismissal, and other daily school operations., • Respond calmly and effectively to unexpected situations while maintaining a professional demeanor., • Facilitate clear, timely, and confidential communication between families, faculty, and school administration. Administrative & Office Support • Provide comprehensive administrative support to school leadership, faculty, and office personnel., • Maintain accurate student records, school files, forms, and confidential documentation., • Coordinate appointments, meetings, parent conferences, and school-related activities., • Prepare and distribute correspondence, reports, notices, and other administrative materials., • Enter, update, and manage information within school databases and administrative systems., • Assist with attendance tracking, student documentation, and routine office procedures., • Coordinate incoming and outgoing mail, deliveries, and school communications., • Monitor office supply inventory, place orders, and maintain organized office resources., • Provide administrative and logistical support for school events, meetings, and special programs. Communication, Safety & Confidentiality • Act as a professional liaison among school administration, students, families, staff, and external visitors., • Safeguard confidential student, family, and employee information in accordance with school policies and applicable privacy requirements., • Adhere to established procedures regarding school safety, student privacy, mandated reporting, and professional communication., • Exercise sound judgment, discretion, and professionalism when handling sensitive situations., • Maintain appropriate professional boundaries while fostering positive relationships throughout the school community. Qualifications & Skills • Previous experience in a receptionist, administrative assistant, front office, or customer service role preferred., • Experience working in a school, educational institution, or similar environment is a plus., • Excellent verbal and written communication skills with a professional and approachable demeanor., • Strong organizational skills, attention to detail, and the ability to prioritize competing responsibilities., • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook., • Ability to learn and navigate school management systems and administrative databases., • Demonstrated ability to handle confidential information with discretion and integrity., • Strong interpersonal skills, patience, and the ability to interact effectively with students, parents, and staff., • Ability to remain calm, adaptable, and solution-oriented in a busy school environment. Ideal Candidate The successful candidate will be a dependable, resourceful, and service-oriented professional who takes pride in supporting students, families, and educators. This individual will bring a positive attitude, strong work ethic, and a genuine passion for contributing to a welcoming, safe, and well-organized school community. This version is structured for a professional LinkedIn or Indeed job posting, with clearly defined responsibilities, qualifications, and an engaging overview. I also added a qualifications section to help attract candidates with the right administrative and interpersonal skills.

Bilingual Receptionist / Administrative Assistant (Spanish/English) | Residential Real Estate Firm | Midtown An established New York City Residential Property Management Firm is seeking a personable, organized, and professional Bilingual Receptionist / Administrative Assistant to join its team. This individual will serve as the first point of contact for residents, visitors, and vendors while providing day-to-day administrative support to the Property Management and Finance departments. The ideal candidate is friendly, detail-oriented, and comfortable communicating in both English and Spanish in a busy, service-oriented office environment. This firm has a proven track record of promoting employees from within. This could be a solid foot in the door type of opportunity for someone looking to grow. Responsibilities: Front Desk & Resident Relations • Greet and assist residents, visitors, and vendors, directing them to the appropriate department or team member., • Answer incoming telephone calls in English and Spanish, respond to general inquiries, and transfer calls as needed., • Maintain a welcoming, professional, and organized front desk environment., • Receive and process rent payments in accordance with established procedures., • Prepare and distribute rent statements upon request. Administrative & Office Support • Receive, sort, and distribute incoming mail and correspondence for the Property Management and Finance departments., • Organize and distribute correspondence addressed to the Director of Finance., • Scan, organize, and forward documents to the appropriate Property Managers., • Prepare and coordinate outgoing mail and shipments through FedEx and other courier services., • Print checks as authorized, following established internal procedures., • Assist with general administrative tasks and document management as needed., • Manage daily office opening and closing procedures, including activation and deactivation of the elevator locking system. Qualifications & Requirements: • Fluency in both Spanish and English is required, with strong verbal communication skills in both languages., • Previous experience in a receptionist, front desk, customer service, or administrative support role preferred., • Prior experience within residential property management or real estate is a plus, but not required., • Strong organizational skills, attention to detail, and ability to manage multiple responsibilities., • Professional, personable, and customer-service-oriented demeanor., • Comfortable handling payments, confidential information, and administrative documentation., • Proficiency with Microsoft Office and general office equipment, including scanners, printers, and phone systems., • Dependable, proactive, and comfortable working in a busy office environment. Compensation & Benefits Hourly Rate: $18-20/hour, commensurate with experience. Benefits: Fully paid benefits for the employee Schedule: Monday–Friday, 9:00 AM–5:00 PM. Location: Midtown Manhattan, NYC. Work Arrangement: Fully in-office Career Advancement: Opportunity to progress within approximately 6–12 months based on performance. The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: bsedita@adviceny.com If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating over 40 years as New York’s trusted boutique executive recruiting & staffing firm

Job Description We are looking for an Showroom Coordinator to support daily office operations in the fashion industry. This Contract position is ideal for someone who enjoys keeping work organized, providing attentive front-desk support, and ensuring administrative tasks are completed accurately. The role will involve handling communications, maintaining records, and assisting the team with a wide range of office coordination activities. Responsibilities: • Manage incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors, • Maintain accurate records by entering, updating, and organizing information in office systems and files, • Support day-to-day administrative operations by preparing documents, scheduling activities, and coordinating general office tasks, • Welcome guests and provide front-desk coverage to ensure an organized and efficient office environment, • Assist with correspondence, filing, and other clerical duties that help keep the office running smoothly, • Monitor administrative requests and follow up on outstanding items to support timely completion of tasks, • Previous experience providing administrative support in an office environment, • Ability to manage inbound calls professionally and respond to routine inquiries effectively, • Strong data entry skills with a high level of accuracy and attention to detail, • Comfortable performing receptionist and front-desk responsibilities, • Proficiency in general administrative tasks such as filing, document handling, and office coordination, • Strong organizational skills and the ability to manage multiple priorities in a fast-paced setting

Job Description Job Description A cooperative is seeking a full-time Administrative Assistant to join its busy Queens Village office. This position plays an important role in delivering exceptional customer service while supporting the office’s daily operations and administrative functions. The ideal candidate is a professional, dependable, and positive team player with excellent communication and organizational skills, strong attention to detail, and a commitment to producing high-quality work. Prior cooperative or property management experience is preferred. Responsibilities ● Serve as the first point of contact for shareholders, visitors, vendors, and team members by providing a welcoming and professional front-desk experience. ● Answer, screen, and direct calls using a multi-line phone system while maintaining excellent telephone etiquette. ● Respond to shareholder inquiries and concerns promptly, courteously, and professionally to foster positive relationships. ● Provide administrative and clerical support to the Assistant Property Manager and General Manager. ● Communicate with vendors, contractors, and the maintenance team to coordinate requests and assist shareholders with building-related needs. ● Organize, maintain, and update shareholder records, files, documents, and sales packages. ● Open, sort, and distribute incoming mail and correspondence to the appropriate recipients. ● Prepare correspondence, documents, reports, spreadsheets, and other office materials as needed. ● Complete data entry accurately and maintain well-organized electronic and physical filing systems. ● Manage office supplies and inventory, monitor stock levels, and coordinate orders as necessary. ● Perform photocopying, scanning, faxing, document formatting, and other general clerical duties. ● Maintain confidentiality when handling shareholder information, company records, and sensitive correspondence. ● Assist with scheduling, meeting preparation, and other administrative activities. ● Contribute to special projects and perform other office-related duties that support the efficient operation of the business. Qualifications & Skills ● Previous experience in an administrative, receptionist, office management, customer service, or personal assistant position. ● Prior experience in a cooperative, property management, or real estate office is preferred. ● Excellent written and verbal communication skills, along with a professional and courteous demeanor. ● Strong customer service skills and the ability to interact effectively with shareholders, vendors, coworkers, and visitors. ● Exceptional organizational skills and a high level of attention to detail. ● Ability to prioritize and manage multiple tasks while maintaining accuracy. ● Strong time-management skills and the ability to work independently and collaboratively. ● Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. ● Strong computer skills, including data entry, document formatting, file management, and spreadsheet use. ● Experience with multi-line phone systems and professional telephone communication. ● Bilingual abilities are highly desirable. ● Professional, dependable, proactive, and positive approach to work. ● Ability to learn new systems, software, and procedures quickly. Benefits ● Full-time position ● $40,000 annual salary ● Includes a monthly healthcare stipend to use toward your own individual or family health insurance plan. ● Collaborative and professional work environment ● Opportunity to play an integral role in a growing, team-oriented organization

Job Description We are currently seeking a friendly, organized, and detail-oriented Medical Receptionist to join our medical office. In this front-desk role, you will be the first point of contact for patients, responsible for creating a welcoming and efficient experience. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to multitask. Responsibilities include greeting patients, scheduling appointments, managing phone calls, handling patient records, and providing general administrative support to ensure smooth day-to-day operations. At least 3 year of prior experience in medical setting is mandatory. Hours: Tuesday through Friday - 9AM-5PM Salary: $17-20/hr based experience EMR: ECW - Experience with ECW is a plus Please apply with your CV If you are passionate about patient care and enjoy working in a supportive and collaborative environment.

Job Description Job Summary We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant / Front Desk Receptionist. The ideal candidate will be professional, personable, and capable of managing multiple administrative responsibilities while providing excellent customer service and maintaining an organized office environment. This position requires strong computer skills, particularly in Microsoft Word and Excel, along with excellent data entry, communication, and organizational abilities. Key Responsibilities • Greet and assist visitors, clients, and incoming guests in a professional and friendly manner., • Answer and direct incoming phone calls and respond to general inquiries., • Perform accurate data entry and maintain electronic and physical records., • Prepare, edit, and format documents, letters, spreadsheets, and reports using Microsoft Word and Excel., • Maintain and organize files, paperwork, and office records., • Assist with scheduling appointments, coordinating meetings, and managing calendars., • Handle general administrative and clerical duties as needed., • Review documents and data for accuracy and completeness., • Manage incoming and outgoing mail, emails, and correspondence., • Provide general office support to management and other team members. Qualifications & Requirements • Bilingual in Spanish, • Must be comfortable working with patients of different ages, backgrounds and nationalities., • Need to be comfortable working with computers, multi-tasking, and able to handle back to back phone calls at times., • Previous administrative, receptionist, or office experience preferred., • Proficiency in Microsoft Word and Excel is required., • Strong data entry skills with excellent accuracy and attention to detail., • Excellent verbal and written communication skills., • Strong organizational and time-management abilities., • Ability to multitask, prioritize responsibilities, and meet deadlines., • Professional phone etiquette and customer service skills., • Ability to work independently and as part of a team., • Dependable, punctual, and proactive with a positive attitude. Ideal Candidate The successful candidate will be someone who takes pride in producing accurate work, is comfortable working with computers and spreadsheets, pays close attention to detail, and enjoys keeping an office organized and running efficiently.

Job Description Bilingual Receptionist | School Administrative Assistant People person? Organized? Bilingual? Wed love to meet you. Were hiring a Bilingual Receptionist / School Administrative Assistant to become a key part of a busy school office. Youll be the first point of contact for students, families, staff, and visitors while helping the office stay organized and running smoothly. What Youll Be Doing • Greeting and assisting students, families, visitors, and staff, • Answering phones and directing calls, • Supporting student and staff attendance tracking, • Updating student records and contact information, • Preparing letters, school notices, calendars, and other communications, • Maintaining confidential files and records, • Assisting with substitute coordination, • Supporting office supply ordering and inventory, • Handling filing, scanning, copying, data entry, and paperwork, • Providing administrative support to school leadership and staff, • Helping maintain an organized, professional, and welcoming front office Youll Be a Great Fit If You Have • Bilingual fluency, • High School Diploma, • Previous reception, administrative, front desk, or customer service experience, • Strong Microsoft Office and Outlook skills, • Great attention to detail, • Strong communication and organizational skills, • A friendly, professional personality, • The ability to stay organized when things get busy, • Reliability and a team-first attitude The Details • MondayFriday, • 8:00 AM3:00 PM, • 35 hours/week, • School-based, professional office environment, • Business professional dress, • Small, collaborative office team If you enjoy helping people, staying busy, and being at the center of an organization, this could be a great opportunity for you. Job Type & Location This is a Permanent position based out of Blauvelt, NY. Pay and Benefits The pay range for this position is $16.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Permanent position based out of Blauvelt, NY. Application Deadline This position is anticipated to close on Nov 6, 2026. Workplace Type This is a fully onsite position in Blauvelt,NY. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Job DescriptionAbout the Role:Atlantic Restaurant and Supermarket in Kearny, NJ is looking for a motivated and organized Administrative Assistant/Front Desk Receptionist to join our team! This is a great opportunity to be the backbone of a dynamic food and retail business, keeping operations running smoothly every day. If you thrive in a fast-paced environment and love staying organized, we want to hear from you! Responsibilities: • Greet customers, vendors, and visitors in a friendly and professional manner. Perform general administrative duties including answering phones, managing emails, and handling correspondence • Maintain and organize filing systems, records, and documentation, • Process invoices, purchase orders, and assist with basic bookkeeping tasks, • Prepare reports, memos, and other business documents as needed, • Support HR functions such as onboarding paperwork and employee record maintenanceRequirements:, • High school diploma or equivalent required; associate's or bachelor's degree preferred, • 1-2 years of administrative or office experience, preferably in a retail or food service environment, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Strong organizational skills with excellent attention to detail, • Effective written and verbal communication skills, • Ability to multitask and prioritize in a fast-paced setting, • Bilingual candidates are a plus

Job Description Construction Assistant – Support Office Operations & Commercial Construction Projects Job Overview • Company: Med-Tek Contracting, Inc., • Salary/Pay Rate: $27 - $34 per hour, • Location: Fleetwood, NY 10552, • Job/Employment Type: Full Time, • Project Scope: Commercial, Industrial, Retail, Healthcare, and Institutional Construction, • Mandatory Licenses & Certifications: None Required The Opportunity You will play a vital role in keeping both office administration and on-site construction operations running seamlessly. In this versatile position, you will blend administrative expertise with project support to ensure financial accuracy, clear communication, and efficient file management. Joining Med-Tek Contracting means contributing directly to high-profile commercial projects while growing your administrative career. How You Will Make an Impact • Manage daily bookkeeping tasks in QuickBooks, including processing project expenses, T&M invoices, and AP/AR functions., • Process weekly payroll through ADP Total Source and verify employee work hours utilizing T-Sheets., • Maintain clear communication with project managers, subcontractors, field teams, and material suppliers., • Request, verify, and systematically track Certificates of Insurance (COIs) to ensure vendor compliance., • Organize and maintain comprehensive digital and physical project documentation and fleet records., • Manage front desk responsibilities by greeting visitors, handling phone inquiries, and routing communications., • Draft, proofread, and format project spreadsheets, reports, and administrative documents using Microsoft Suite. Required Qualifications & Experience • Demonstrated proficiency and mandatory working knowledge of QuickBooks software., • Strong proficiency in Microsoft Office Suite applications, particularly Word and Excel., • Prior professional experience in front desk, receptionist, or administrative support roles., • Proven data entry skills with high attention to detail, accuracy, and strong proofreading ability., • Excellent organizational capabilities with the ability to manage multiple office tasks concurrently. Preferred Qualifications & Experience • Previous administrative experience within commercial construction or healthcare construction environments., • Hands-on familiarity with AIA billing procedures and standard construction payment applications., • Prior experience managing vendor Certificates of Insurance and fleet tracking systems. Compensation & Benefits • Competitive salary based on relevant industry experience., • Comprehensive Medical, Dental, and Vision Insurance options., • 401(k) retirement savings plan with employer matching., • Health Savings Account (HSA) and Flexible Spending Account (FSA) options., • Life Insurance coverage options., • Paid Time Off (PTO) including vacation, holidays, and sick leave. About Us Established in 2008, Med-Tek Contracting, Inc. is a leading General Contractor specializing in high-end, high-quality construction for commercial and institutional clients. Operating across retail, healthcare, education, and commercial sectors, our foundation rests on core values of safety, integrity, personal client attention, and dependability. We pride ourselves on creating tailored scopes of service and building lasting relationships through constructed excellence. Learn more at https://medtekcontracting.com/. Med-Tek Contracting, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Job Description Located in the Ironbound section of Newark, our reception staff is required to speak English and Spanish fluently and provide professional, helpful front desk assistance to walk-in and scheduled patients. They are responsible for answering phone calls, assisting patients in completing their paperwork, accurately entering demographic information into the computer, emailing and/or faxing paperwork to our client companies, and various other common receptionist tasks. Candidates should have a friendly demeanor, a strong memory, and be able to multitask in a busy medical office. Benefits include competitive pay, 10 days per year of PTO, 6 paid major holidays off, medical insurance requiring a competitive per paycheck contribution, a 40-hour full-time work week, and optimally an 8:00am to 5:00pm or 8:30am to 5:30pm Monday through Friday work schedule. \nCompany Description We are a primarily Occupational Medicine office that sees mostly healthy patients who need employment physicals or treatment of work injuries. All types of testing are done by our clinical team members, which makes the CMA position a very interesting one. If you're interested in healthcare and helping people, you'll love working here & learn a lot! While clinical experience is a plus, it's not mandatory for hiring purposes. We also do immigration exams, travel vaccines, and more. We are a primarily Occupational Medicine office that sees mostly healthy patients who need employment physicals or treatment of work injuries. All types of testing are done by our clinical team members, which makes the CMA position a very interesting one. If you're interested in healthcare and helping people, you'll love working here & learn a lot! While clinical experience is a plus, it's not mandatory for hiring purposes. We also do immigration exams, travel vaccines, and more.

As a seasonal Client Service Professional / Receptionist at H&R Block, you'll be the welcoming first impression for every client. You'll manage client scheduling, support daily office operations, and work alongside a team of tax professionals. With training and support, this role can be a stepping stone into tax preparation or office leadership. This role is in-person and not remote. Responsibilities include: • Greet clients warmly and create a welcoming, professional first impression as the face of the office, • Answer phone calls, schedule appointments, and match clients with the right tax professional based on their needs, • Manage client check-in and intake processes, including scanning and organizing documents, • Maintain office organization and cleanliness to support a smooth, professional client experience, • Collaborate with tax professionals and team members to ensure seamless daily operations, • Handle sensitive client information with confidentiality, discretion, and care Required qualifications include: • Experience working in a fast-paced, client-centric environment, • Strong interpersonal and communication skills, with the ability to collaborate effectively with team members and serve clients professionally, • Ability to multitask and manage competing priorities throughout the day, • Organizational skills with attention to detail and follow-through, • Comfort using basic computer programs and digital tools (e.g., Microsoft Office, Teams and scheduling systems), • Availability to work evenings and weekends during tax season Preferred qualifications include: • High school diploma/GED or equivalent, • Previous experience in hospitality, call center, customer service or medical industries, • Previous experience in a receptionist, front desk, or administrative support role, • Experience working in a tax office, CPA firm, or financial services environment Why work for us: At H&R Block, our purpose is simple: to provide help and inspire confidence in our clients and communities everywhere. For more than 70 years, we've led the tax industry and we continue to evolve through our Block Next strategy, blending human expertise with digital innovation. That same commitment to care extends to our associates. When you join us, you become part of a High Performing, Connected Culture built on strong relationships, continuous learning, and a shared commitment to making a meaningful impact. We invest in your well-being through competitive pay, comprehensive benefits, and support for life both in and outside of work. Pay range information: The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range: $17.00 - $27.00/Hr. Sponsored Job: Cassese-29522-JAMAICA NY

Job DescriptionFront Desk & Patient Care CoordinatorFit Club Physical Therapy & Sports Performance | New York City Join a Team That's Helping NYC Move, Feel, and Perform Better! Fit Club Physical Therapy & Sports Performance is looking for an experienced, organized, and personable Front Desk & Patient Care Coordinator to join our growing team. We're not looking for someone who simply sits at the front desk. We're looking for someone who takes ownership, communicates confidently, stays organized, and genuinely enjoys helping people. If you have previous front desk experience, enjoy working with people, and thrive in a busy, team-oriented environment, we'd love to meet you. About Fit Club At Fit Club, our mission is simple: Heal NYC. We provide personalized physical therapy, sports performance, and recovery services to help New Yorkers get out of pain and return to doing what they love. Our team is energetic, supportive, and committed to delivering a 5-star patient experience. Our Front Desk & Patient Care Coordinators are essential to that mission. You're often the first person a patient speaks with and the person who helps keep the entire clinic running smoothly. What You'll Do Patient Communication & Customer Service • Professionally answer incoming phone calls, emails, and patient messages in a timely manner., • Make outbound calls, send follow-up emails, and communicate with patients to help schedule appointments and coordinate care., • Welcome patients with a positive, friendly attitude and create an exceptional first impression., • Answer patient questions about scheduling, services, insurance benefits, and payments., • Follow up with prospective and existing patients to ensure they receive the support they need. Front Desk Operations & Organization • Manage patient scheduling, appointment confirmations, cancellations, and rescheduling., • Maintain an organized front desk and help ensure the clinic runs efficiently., • Complete new patient intake, paperwork, and patient record updates accurately., • Verify insurance benefits and communicate financial responsibilities clearly., • Process payments and maintain accurate patient records., • Monitor daily administrative tasks and follow through on outstanding items without constant reminders. Teamwork & Accountability • Communicate proactively with therapists, office managers, and fellow coordinators., • Keep the team informed of scheduling changes, patient needs, and outstanding issues., • Participate in team meetings and contribute ideas to improve the patient experience., • Support clinic goals, including patient scheduling, retention, and successful follow-up., • Take ownership of responsibilities and be willing to help teammates when needed. What We're Looking For Required Qualifications • At least 1 year of prior front desk, receptionist, patient coordination, or similar customer-facing administrative experience., • Strong phone etiquette and the ability to communicate professionally and confidently., • Excellent written communication skills, including clear, professional emails and text messages., • Strong organizational skills, attention to detail, and ability to manage multiple tasks., • Dependable, punctual, and committed to being part of a team., • Comfortable using computers, email, scheduling software, and online systems., • Ability to work independently, problem-solve, and follow through on assigned responsibilities., • A friendly, positive attitude with a genuine passion for helping others. Preferred Qualifications • Previous experience in a physical therapy, medical, dental, chiropractic, or wellness office., • Familiarity with insurance verification, patient scheduling, and medical terminology., • Experience with Jane App or another electronic medical record system., • Previous experience managing a high volume of inbound calls, emails, and appointment requests., • Candidates who live locally or have a reliable, manageable commute to the clinic. You'll Be a Great Fit If You... • Enjoy talking to people and know how to make patients feel comfortable., • Can confidently handle a busy phone line while staying organized., • Write professional emails and communicate clearly without needing constant oversight., • Take initiative and address problems rather than waiting to be told what to do., • Value punctuality, reliability, and following through on commitments., • Enjoy working as part of a team and understand that everyone contributes to the patient experience., • Want to grow professionally and take pride in the quality of your work.

Job Description Patient Services Representative Location: Union, NJ & Florham, NJ Full time: 8am-5pm M-F Pay: $18-22/hr Insight Global is looking for a Patient Service Representative to support a healthcare outpatient practice in Union and Florham Park, NJ. This individual will be responsible for front desk operations, patient scheduling, answering incoming calls, verifying patient demographics and insurance information, and providing a positive patient experience. Responsibilities Answer and route incoming patient calls in a professional manner Greet and assist patients and visitors at the front desk Schedule and reschedule patient appointments Verify patient demographics and insurance information in the EMR Collect copays and communicate financial requirements to patients Direct patient questions and calls to the appropriate staff or department Maintain accurate patient information and follow established office procedures Travel to other office locations as needed REQUIRED SKILLS AND EXPERIENCE 2+ years of medical receptionist or medical front desk experience Experience working within an EMR system High School Diploma or equivalent Ability to travel to other locations (Union) when needed NICE TO HAVE SKILLS AND EXPERIENCE Experience collecting copays and discussing patient financial responsibilities Experience working in a high-volume medical office or specialty practice Experience with patient scheduling and insurance verification Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Bilingual Receptionist / Administrative Assistant (Spanish/English) | Residential Real Estate Firm | Midtown \n \n An established New York City Residential Property Management Firm is seeking a personable, organized, and professional Bilingual Receptionist / Administrative Assistant to join its team. \n \n This individual will serve as the first point of contact for residents, visitors, and vendors while providing day-to-day administrative support to the Property Management and Finance departments. The ideal candidate is friendly, detail-oriented, and comfortable communicating in both English and Spanish in a busy, service-oriented office environment. \n \n This firm has a proven track record of promoting employees from within. This could be a solid foot in the door type of opportunity for someone looking to grow. \n \n Responsibilities: \n Front Desk & Resident Relations \n\n • Greet and assist residents, visitors, and vendors, directing them to the appropriate department or team member.\n, • Answer incoming telephone calls in English and Spanish, respond to general inquiries, and transfer calls as needed.\n, • Maintain a welcoming, professional, and organized front desk environment.\n, • Receive and process rent payments in accordance with established procedures.\n, • Prepare and distribute rent statements upon request.\n\n \n Administrative & Office Support \n\n • Receive, sort, and distribute incoming mail and correspondence for the Property Management and Finance departments.\n, • Organize and distribute correspondence addressed to the Director of Finance.\n, • Scan, organize, and forward documents to the appropriate Property Managers.\n, • Prepare and coordinate outgoing mail and shipments through FedEx and other courier services.\n, • Print checks as authorized, following established internal procedures.\n, • Assist with general administrative tasks and document management as needed.\n, • Manage daily office opening and closing procedures, including activation and deactivation of the elevator locking system.\n\n \n Qualifications & Requirements: \n\n • Fluency in both Spanish and English is required, with strong verbal communication skills in both languages.\n, • Previous experience in a receptionist, front desk, customer service, or administrative support role preferred.\n, • Prior experience within residential property management or real estate is a plus, but not required.\n, • Strong organizational skills, attention to detail, and ability to manage multiple responsibilities.\n, • Professional, personable, and customer-service-oriented demeanor.\n, • Comfortable handling payments, confidential information, and administrative documentation.\n, • Proficiency with Microsoft Office and general office equipment, including scanners, printers, and phone systems.\n, • Dependable, proactive, and comfortable working in a busy office environment.\n\n \n Compensation & Benefits \n Hourly Rate: $18-20/hour, commensurate with experience. \n Benefits: Fully paid benefits for the employee \n Schedule: Monday–Friday, 9:00 AM–5:00 PM. \n Location: Midtown Manhattan, NYC. \n Work Arrangement: Fully in-office \n Career Advancement: Opportunity to progress within approximately 6–12 months based on performance. \n \n The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. \n \n Please send your resume for immediate consideration to: bsedita@adviceny.com \n \n If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! \n \n Advice Personnel \n *Celebrating over 40 years as New York’s trusted boutique executive recruiting & staffing firm \n

Job Description Dental Receptionist / Patient Coordinator Joie Pediatric Dentistry | Ramsey, NJ Position Type: Part-Time (2 days/week to start), with opportunity for growth Overview Welcome to Joie Pediatric Dentistry! We are a brand-new, modern pediatric dental startup located in Ramsey, NJ. We are looking for a warm, energetic, and highly organized Dental Receptionist to be the face of our practice. In this vital role, you will be the first point of contact for our little patients and their parents. Because we are a startup, this is a unique ground-floor opportunity: you will start at 2 days a week, with the direct opportunity to grow into a larger role and take on more hours as our patient base expands. If you love working with children, thrive in a dynamic environment, and want to help build an exceptional patient experience from day one, we would love to meet you! Responsibilities • Create a Welcoming Environment: Greet patients and their parents warmly as they arrive, setting a positive, kid-friendly, and calming tone for their visit., • Schedule Management: Answer phones, schedule appointments, and manage cancellations or rescheduling efficiently using our dental practice management software., • Insurance & Billing: Verify dental insurance breakdowns (PPOs, etc.), calculate copays, process dental claims, and present basic treatment plans to parents., • Patient Onboarding: Manage digital patient intake forms, update electronic health records, and ensure all consent forms and health histories are accurate and complete., • Office Operations: Maintain a clean and organized reception area, file documents appropriately, and collaborate closely with the clinical team to keep the daily schedule running smoothly., • Compliance: Ensure complete confidentiality and adherence to HIPAA standards regarding all patient information. Qualifications • Experience: Proven experience as a Dental Receptionist or Front Desk Coordinator. Pediatric dental experience is a massive plus!, • Dental Knowledge: Strong understanding of dental terminology, CDT coding, and standard dental billing procedures., • Software Skills: Familiarity with dental practice management software (we will be using Open Dental), • Customer Service: Exceptional interpersonal skills with a professional, patient, and empathetic phone manner. You must be comfortable and happy interacting with children of all ages and their parents., • Startup Mentality: Highly organized, proactive, and detail-oriented. You are adaptable and excited to help grow a new practice.\nCompany Description Joie Pediatric Dentistry is a brand-new pediatric dental office opening in Ramsey, NJ in Early 2026. Founded by Dr. Sabrine Obbad, a board-certified pediatric dentist, Joie is built to be a modern, kid-friendly practice where families actually enjoy coming to the dentist. We're a startup, which means you won't be walking into someone else's system, you'll be helping build one from the ground up. If you thrive in a fast-paced environment, like taking ownership of your role, and want to grow with a practice from day one, this is the opportunity. Joie Pediatric Dentistry is a brand-new pediatric dental office opening in Ramsey, NJ in Early 2026. Founded by Dr. Sabrine Obbad, a board-certified pediatric dentist, Joie is built to be a modern, kid-friendly practice where families actually enjoy coming to the dentist. We're a startup, which means you won't be walking into someone else's system, you'll be helping build one from the ground up. If you thrive in a fast-paced environment, like taking ownership of your role, and want to grow with a practice from day one, this is the opportunity.

Client Overview Our client is a global commercial real estate firm. They are currently seeking an Entry-Level Receptionist to assist the team within their New York City headquarters.\n \n Salary/Hourly Rate $20/hr - $24/hr\n \n Position Overview The Entry-Level Receptionist will provide administrative support to the team while gaining hands-on experience in a corporate environment. This role is heavily focused on being the first point of contact in the office - reception, inbox management, filing, and general office support. The ideal candidate is highly organized, detail-oriented, and eager to contribute while supporting day-to-day office operations in a fast-paced environment.\n \n Responsibilities Of The Entry-Level Receptionist \n\n • Provide front desk support for a high-volume office.\n, • Assist with ad hoc administrative tasks, including email inbox management, supply ordering, data entry, and filing.\n, • Support event promotion and community outreach activities.\n, • Coordinate with internal teams and external partners.\n, • Maintain overall front office cleanliness - vacuuming, organization, etc\n, • Ensure all communications align with organizational values \nRequired Experience/Skills For The Entry-Level Receptionist \n\n • Internship or entry-level experience in an office environment\n, • Strong written and verbal communication skills.\n, • Ability to manage multiple projects and meet deadlines.\n, • Detail-oriented with strong organizational skills.\n, • Collaborative team player with a positive attitude. \nPreferred Experience/Skills For The Entry-Level Receptionist \n\n • Experience in a corporate environment.\n, • Bilingual or multilingual abilities. \nEducation Requirements \n\n • Bachelor’s degree is required. \nBenefits \n\n • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off). \n

Surrogacy Opportunity Starts at 60K-75K+ with a $1,250 Pre-Screening Bonus Your surrogacy journey could help build the family someone's been dreaming of and whether you're a stay-at-home mom or working full-time, it fits around your life. What You Get • 60,00075,000+ for first-time surrogates, • Up to $95,000+ for experienced surrogates, • $1,250 screening bonus, • Up to $10,000 before you're even pregnant, • Get matched in weeks, not years, • You're in control your timeline, your choice, • 100% of medical, legal, and travel costs covered, • All expenses paid nothing comes out of your pocket, • The nation's only OB-managed surrogacy programWho Can Apply, • Between 20 and 38 years old, • At least one healthy pregnancy and delivery, • BMI under 35, • Smoke-free lifestyle no nicotine products, • Six or fewer previous deliveries, • U.S. citizen or permanent resident living in an eligible stateHow It Works Apply in about 2 minutes and most applicants hear back within 12 business days. • Apply & Get Pre-Approved a free 2-minute application checks your eligibility instantly, • Screening & Medical Evaluation required medical and psychological pre-screening; your $1,250 bonus is paid in milestones as you complete it, • Matching & Legal you review family profiles and choose who to help; independent legal counsel provided at no cost to you, • Transfer, Pregnancy & Beyond physician-led care from embryo transfer through delivery, with a confirmed pregnancy in 46 months1 in 6 Families Struggle to Have a Child. There's More Than One Way to Help Them Grow. Know someone who'd make a great surrogate? Share the opportunity and help a family that's been waiting for years every Advocate earns up to $1,500 per successful referral, no limit. This opportunity can change your life and someone else's. Whether you're doing it to secure your future, support your family, or earn strong income on your own terms, we'll be here every step of the way. Don't Wait Apply Now and See If You Qualify. Our candidates are interested in surrogate, surrogacy, become a surrogate, paid surrogacy, gestational carrier, surrogate mother, part time, full time, flexible, flexible schedule, work from home, remote, stay at home, weekend, evening, jobs for moms, stay at home mom, work from home for moms, flexible jobs for moms, jobs for mothers, nanny, babysitting, childcare, daycare, caregiver, preschool, teacher assistant, tutor, teacher, swim instructor, classroom assistant, education, housekeeping, house cleaning, maid, customer service, call center, retail, cashier, store clerk, restaurant, server, waitress, hostess, barista, office, admin, receptionist, front desk, data entry, dispatcher, personal assistant, administrative assistant, office assistant, medical assistant, dental receptionist, nursing, therapy, fitness trainer, spa, salon receptionist, beauty assistant, bookkeeper, billing specialist, accounting, domestic, gig, trabajos desde casa, trabajos medio tiempo, trabajos para madres, niera, cuidado de nios, subrogacin, madre sustituta #Northeast / Mid-Atlantic (11) • _

Job DescriptionOverview Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description Life doesn’t always follow a fixed schedule. That’s why we created the Security Officer – Part Time Enhanced position: a flexible, dependable option for individuals looking to supplement their income, gain hands-on experience, or work toward a full-time career with the industry leader. As a Security Officer Enhanced Part Time Front Desk Receptionist in New York, NY, this role is designed to provide reliable, consistent hours at an assigned site with the flexibility for you to earn more by picking-up additional shifts when it works for you. Pay Rate: $17.00 / Hour Job Schedule: DayTimeSat04:00 PM - 12:00 AM How This Role Works: • Fixed-Shift Commitment (“Anchor Shifts”): You will be hired for a designated site and weekly shift that serves as your reliable base schedule. This assignment requires a six (6) month commitment., • Earn More, Claim-A-Shift Program: In addition to your fixed shift, you may pick-up extra shifts through our scheduling platform, allowing you to increase earnings and gain experience across multiple sites. Work part-time hours this week and full-time the next. It’s all up to you. This role is ideal for candidates seeking part-time employment with flexibility, income stability, and opportunities to build-up to a full-time schedule of up to 40 hours per week; always with the option to scale back when needed. Responsibilities: • Provide customer service to tenants, visitors, and vendors at a commercial real estate front desk by carrying out security-related procedures, site-specific policies, and, when appropriate, emergency response activities., • Monitor visitor access, verify credentials as directed, issue visitor passes, and maintain accurate visitor and delivery records., • Answer phones, provide directions and general building information, and communicate routine concerns to appropriate building personnel., • Respond to incidents and critical situations in a calm, problem-solving manner, following established reporting and escalation procedures., • Maintain a professional, welcoming front desk presence while helping to deter unauthorized access to the property. Minimum Requirements: • At least 1 year of security-related experience is required., • Alarm panel experience is preferred., • A guard card or license is preferred., • A state, county, or city-issued security-related license is preferred., • Access control and badge experience is preferred., • Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles., • Possess a high school diploma or equivalent., • As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws., • Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws., • As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law., • Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment., • A valid driver’s license will be required for driving positions only. Why Join Us: • Flexible Scheduling: Choose from a variety of open shifts that align with your availability and lifestyle., • Career Growth: Clear path to full-time roles and ongoing advancement through paid training programs., • Smart Tools: Access exclusive technology for real-time shift visibility and claiming., • Benefits: Medical, dental, vision, basic life, AD&D, retirement plans, and disability insurance; seven holidays annually paid at time and a half, if worked; 40 hours of vacation after one year of employment at eligible work assignments (unused vacation is only paid out where required by law)., • Employee Perks: Enjoy discounts at restaurants, entertainment venues, and more through our perks program. Closing Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com. If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices. Requisition ID 2026-1737759

Job Description Administrative Support & Client Services Concierge/Receptionist About Us: We are a forward-thinking law firm specializing in Workers’ Compensation. In response to our ever-growing client base, we are excited to implement an innovative client service system to streamline communication and enhance client experience through our centralized concierge service. Position Overview: We are seeking a detail-oriented Administrative Support & Client Services Concierge to manage our new centralized client communication system while providing comprehensive administrative support to our attorneys and staff. This position is a combination of legal work and concierge. The role serves as the first point of contact for client inquiries, ensuring efficient routing and timely follow-up of all clients' matters across departments, while also delivering essential administrative support. This position requires full-time, on-site attendance at our Financial District office, Monday through Friday. Key Responsibilities: Client Services & Reception: • Monitor and manage the central concierge email inbox, acknowledging receipt of client inquiries within established response times., • Assess and route client questions to the appropriate legal departments based on subject matter expertise., • Track all communications to ensure timely responses from the respective departments., • Follow up with internal teams to maintain service standards and response times., • Maintain detailed records of all client interactions., • Identify patterns in client inquiries to improve service delivery., • Coordinate with department heads to ensure proper handling of urgent matters., • Serve as the company receptionist, managing front-desk responsibilities such as handling all incoming phone calls. Administrative Support: • Provide comprehensive administrative support to attorneys and legal staff across multiple departments., • Assist with department projects, client intake processes, and case file organization., • Manage office supplies and coordinate with vendors., • Handle general office administrative tasks and special projects as assigned and provide backup support for other administrative staff members. Required Qualifications: • 2+ years of experience in customer service or client relations, preferably in a legal setting., • Strong organizational abilities and attention to detail., • Proficiency in email management systems., • Familiarity with legal terminology and a basic understanding of law firm operations Desired Skills: • Previous experience in a law firm or legal department is a plus., • Knowledge of legal practice areas and service delivery processes. What We Offer: • Competitive salary and benefits package., • Professional development opportunities., • A collaborative work environment., • The opportunity to shape and improve client service processes., • Cross-training opportunities across multiple departments.

Job Description Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement. The Center for Recovery and Wellness is part of Educational Alliance (EA), which brings together diverse communities in Lower Manhattan, offering individuals and families high-quality, multigenerational programs and services that enhance their well-being and socioeconomic opportunities. One of New York City’s original settlement houses, EA was founded in 1889 to offer educational, social, and cultural services to Jewish immigrants arriving to the Lower East Side. Today, EA partners with diverse communities throughout Lower Manhattan. Across our network of community centers, we empower people of all backgrounds to flourish, recognizing the intrinsic value within each individual and the importance of building community. We are seeking a Clinical Assistant/Behavioral Health Screener who will serve as the primary point of access and first point of contact for individuals seeking behavioral health and substance use disorder treatment services at the Center for Recovery and Wellness. This role will combine front desk operations, initial screening and triage, appointment coordination, insurance verification, and admissions support to ensure timely connection to the appropriate level of care. RESPONSIBILITIES Front Desk & Client Reception • Serve as the primary greeter and first point of contact for all clients, families, and visitors arriving at CRW., • Provide a welcoming, trauma-informed, and culturally responsive reception experience., • Manage the reception area to maintain a professional, organized, and welcoming environment., • Coordinate with security staff on client entry protocols and building safety procedures., • Direct walk-in clients and visitors to appropriate staff or departments., • Manage the sign-in/sign-out log and maintain confidentiality in accordance with HIPAA and 42 CFR Part 2. Intake Phone Screening & Walk-In Screening • Conduct initial telephone screenings for individuals seeking admission to the CRW continuum Outpatient, Residential, OASAS 820/ 822) and prevention Programs, gathering demographic, clinical, and insurance information., • Perform walk-in screenings using standardized intake screening tools., • Collect presenting concerns, substance use history, referral source, and insurance/benefits information in a sensitive, non-judgmental manner., • Document screening information in the EHR and/or scheduling system and route to appropriate clinical staff for follow-up., • Schedule intake appointments for outpatient services., • Maintain current working knowledge of CRW’s levels of care, eligibility criteria, and referral pathways., • Communicate wait times, next steps, and program information to prospective clients and referring parties., • Collaborate with admissions staff on screening and admission eligibility., • Assist individuals with obtaining documentation necessary for admission. Insurance Verification & Benefits Coordination • Verify client insurance coverage prior to and at intake, including Medicaid, Medicare, and commercial insurance., • Confirm Medicaid active enrollment status using NYS eMedNY and other applicable portals., • Check agency participation and network status with commercial insurance carriers., • Identify co-pays, deductibles, authorizations, and benefit limitations, and communicate these to clinical and billing staff., • Coordinate with billing on insurance-related questions, eligibility discrepancies, and prior authorization requirements., • Document insurance verification activities in the EHR and administrative systems., • Maintain current knowledge of accepted insurance plans, Medicaid managed care organizations, and value-based care requirements relevant to OASAS-licensed programs. Administrative & Office Support • Answer and route multi-line telephone calls; take and relay accurate messages., • Maintain and update client scheduling in the EHR/scheduling system., • Prepare, photocopy, scan, and file documents per agency record-keeping policy., • Support clinical and administrative staff with scheduling, copying, data entry, and general office tasks., • Assist with preparation of reports and meeting materials as directed by the Operations Manager., • Maintain confidentiality of client and agency records in compliance with HIPAA, 42 CFR Part 2, and agency policy. QUALIFICATIONS • 1-2 years of experience as a receptionist, administrative assistant, or medical/behavioral health receptionist required., • High School Diploma or GED required; Associate’s degree preferred; Bachelor’s degree in Social Work, Human Services, Health Administration, Psychology, or a related field strongly preferred. CASAC Trainee status a plus., • Bilingual in Spanish or Polish strongly preferred; other languages reflective of CRW’s client communities a plus., • Proficiency with Microsoft Office Suite and general computer literacy required., • Experience with an electronic health record (EHR) system required; familiarity with AURA or a similar behavioral health EHR helpful but not essential., • Ability to navigate web-based insurance eligibility portals (e.g., eMedNY, Availity, or insurer-specific portals)., • Experience in a medical, behavioral health, substance use disorder, or social services setting strongly preferred., • Experience conducting telephone or in-person intake screenings in a healthcare or social services environment a plus., • Familiarity with insurance verification processes, Medicaid eligibility, and/or managed care preferred., • Experience working in an OASAS-licensed, Joint Commission, or CARF-accredited program a plus., • Understanding of trauma-informed care, harm reduction principles, and person-centered service delivery., • Strong interpersonal and customer service skills, with the ability to engage individuals at all stages of recovery with respect, empathy, and professionalism., • Strong organizational skills with attention to detail and the ability to manage multiple tasks in a fast-paced environment. Benefits: • Generous PTO Policy, • Competitive Salary, • Medical & Dental Insurance, • Pension Plan, • 403b Retirement Plans, • Discount Perks for Movies, Broadway Shows, Amusement Parks.Etc, • Free Gym Membership to our MCC Fitness & 14TH ST Y Gym, • Discounts to programs at Educational Alliance

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance Opulence Home Equity is looking for a friendly, organized, and dependable Front Desk & Mortgage Processing Assistant to join our team. This position is ideal for someone who enjoys working with people, staying organized, and keeping a busy office running smoothly. The primary focus of this role will be front desk and administrative support, with the opportunity to assist our mortgage processing team with basic loan-related tasks. No prior mortgage processing experience is required. Training will be provided. Why Join Us? At Opulence Home Equity, we believe in supporting our team with: • Competitive Salary Pay: Earn a consistent income you can count on., • Comprehensive Benefits Package: Insurance, 401(k), PTO, and more., • Career Growth: Gain exposure to the mortgage industry and opportunities to learn additional responsibilities., • Training: Receive hands-on training and support from our experienced team.Your Role As our Front Desk & Mortgage Processing Assistant, you'll be one of the first points of contact for our office while also providing administrative support to our mortgage team. Your day will include answering and directing calls, assisting clients and visitors, managing incoming documents and general office needs, and helping our processing team with basic file organization and borrower follow-up. Key Responsibilities Front Desk & Administrative Support • Answer, screen, and direct incoming phone calls in a professional and friendly manner., • Greet and assist clients, visitors, vendors, and other guests., • Monitor general office communications and direct inquiries to the appropriate team member., • Receive, scan, upload, organize, and distribute incoming documents., • Assist with general filing, data entry, copying, scanning, and other administrative tasks., • Help maintain an organized and professional front office environment., • Provide general administrative support to team members as needed.Mortgage Processing Support, • Assist the processing team with setting up and organizing new loan files., • Upload, label, and organize borrower documents within company systems., • Help request and collect outstanding documents from borrowers., • Follow up with clients by phone or email for basic documentation requests., • Assist with maintaining loan checklists and tracking outstanding items., • Help processors with routine administrative tasks related to traditional and reverse mortgage files., • Learn basic mortgage terminology, documentation, and processing procedures through hands-on training., • Maintain the confidentiality of borrower and company information at all times.What We're Looking For, • Strong communication and customer service skills., • Friendly, professional, and comfortable speaking with clients on the phone and in person., • Organized and detail-oriented., • Comfortable using computers, email, and basic office software., • Able to multitask and shift between front desk and administrative responsibilities., • Dependable and willing to learn., • Previous receptionist, administrative assistant, customer service, banking, or office experience is a plus., • Mortgage experience is a plus, but not required.About Opulence Home Equity At Opulence Home Equity, we combine innovative technology with a collaborative, fast-paced team environment to deliver an exceptional experience for both our clients and employees. Our mission is to modernize the mortgage industry while helping individuals and families achieve their financial goals. Apply Today! If you're organized, personable, and looking for an opportunity to grow your administrative skills while gaining experience in the mortgage industry, we'd love to hear from you. Apply today to join Opulence Home Equity as our Front Desk & Mortgage Processing Assistant

Job Description About the Company The next generation of independent cardiology is being built here. CardioOne is a physician-led, technology-driven cardiology platform built to empower independent practices to compete, and win, in a rapidly evolving healthcare landscape. Our mission is to provide cardiologists with the tools, infrastructure, and expertise they need to thrive while maintaining full clinical independence. We believe the best care is delivered by physicians who are empowered - not constrained - by the systems around them. We combine a deep bench of healthcare operators with purpose-built technology and AI-enabled solutions across operations, revenue cycle, imaging, and practice development. From real estate and advanced imaging to clinical workflows and data infrastructure, CardioOne delivers a fully integrated platform designed to drive growth, efficiency, and superior patient outcomes. Backed by WindRose Health Investors and leading healthcare executives, CardioOne is building one of the most sophisticated and scalable cardiology MSOs in the country - designed to reimagine what is possible for independent cardiology. Cardiac Associates of North Jersey offers complete and cutting-edge cardiology services, vascular medicine, cardiac testing, primary care, aesthetic services, and medical weight loss that ensure swift and top-notch medical assessment, both in-office and hospital-based. About the Job At our rapidly growing practice, Cardiac Associates of New Jersey, we are seeking a highly motivated Patient Service Representative to join our team! You will serve as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure the smooth operation of the office. You are responsible for managing appointments, coordinating patient inquiries, maintaining accurate records, and assisting in various administrative tasks. What you’ll do: Oversee front desk operations of the cardiology practice Warmly greet patients and visitors as they arrive Assist with the check-in process, verifying patient information and insurance details Manage the appointment calendar using scheduling software, ensuring optimal time utilization and minimizing patient wait times Coordinate appointments for new and returning patients and reschedule or cancel them when needed Answer incoming phone calls and respond to emails in a courteous and professional manner Address patient inquiries, provide information about services, and assist with prescription refill requests Collect and update patient demographic and insurance information accurately Verify insurance coverage and ensure necessary documentation is complete Maintain and update patient records, ensuring accuracy and confidentiality Organize and file medical documents, test results, and correspondence Keep the waiting area clean and organized, ensuring patients are comfortable while waiting Monitor the flow of patients in the waiting area and inform medical staff of any delays or emergencies Enter patient information, appointments, and other relevant data into the office's electronic health records (EHR) system to maintain accurate and up to date records Work closely with medical staff, nurses, and other administrative personnel to ensure a seamless patient experience Maintain patient confidentiality and adhere to privacy regulations, such as HIPAA Handle patient concerns and complaints in a professional and empathetic manner What you’ll need: High school diploma or equivalent; additional education or medical office certification is a plus Proven experience as a receptionist or in a customer service role, preferably in a healthcare setting Familiarity with medical terminology and procedures Strong interpersonal and communication skills Proficiency in using scheduling software, electronic health records (EHR) systems, and basic office software (e.g., Microsoft Office) Excellent organizational skills and attention to detail Ability to multitask and handle a fast-paced environment Empathetic and patient-focused approach Professional appearance and demeanor Athena experience preferred Additional Information Full-time hourly rate of $20 per hour plus medical, dental, and vision benefits. This role will include a matching 401K, 5 days Sick Time, 5 days Paid Time Off, and 8 Paid Federal Holidays. Work Location You will work out of the Oakland, NJ and/or Fairfield, NJ office.

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Title: Japanese bilingual Medical Receptionist / Administrative Staff Location: Harrison, New York ONSITE Pay rate: $25/hr Benefit: Medical insurance Position: Medical Receptionist / Administrative Staff Key Responsibilities Front Desk & Patient Services • Greet and check in patients upon arrival; verify insurance information, • Distribute and collect medical questionnaires, • Process payments and calculate medical fees, • Answer phone calls, including appointment scheduling, changes, and general inquiries, • Guide and assist patients within the clinic Appointment Management, • Schedule, reschedule, and cancel appointments; manage and coordinate daily schedules, • Assign and manage treatment chair allocation Medical Billing & Administrative Duties, • Enter treatment details into the electronic medical record (EMR) system, • Handle insurance claims and billing procedures, • Prepare and manage various medical and administrative documents General Administrative Support, • Perform basic PC operations; organize and file documents, • Order and manage office and medical supplies inventory, • Create in-house notices and informational materials, • Assist with cleaning and maintaining a safe and organized clinic environment Requirements, • Bilingual proficiency in Japanese and English (spoken and written), • Previous administrative experience (medical office experience preferred), • Customer service experience with strong interpersonal skills, • Basic computer skills and familiarity with office software, • Strong organizational skills and attention to detail, • Ability to multitask in a fast-paced environment Application Form

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