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Job DescriptionNot every front desk job feels the same. At Heart of Harlem Veterinary Clinic, we are looking for a Veterinary Receptionist who brings warmth, professionalism, and great energy to the front of our clinic. This role is so much more than answering phones. You are one of the first people our clients meet, one of the voices they remember, and a big part of what makes our clinic feel welcoming, calm, and cared for. We are a busy, community-based veterinary clinic in Harlem with wonderful clients, great patients, and a team that truly enjoys working together. If you love people, love animals, and know how to keep things organized in a fast-moving environment, we’d love to meet you. What we offer • Pay: $18–$24 per hour, • Schedule: Full-time, 4 days per week, 40 hours total, • Some Saturdays required, • Health insurance, • Matching 401(k), • Paid time off, • A supportive, team-oriented clinic culture, • The opportunity to grow with a respected veterinary practice in NYCWhat you’ll do, • Answer phone calls with warmth, professionalism, and confidence, • Schedule appointments and help manage the daily flow of the clinic, • Greet clients and patients and create a welcoming first impression, • Check clients in and out, • Handle client communication in person, by phone, and digitally, • Help process and file insurance claims, • Maintain accurate records and update client information, • Assist with front desk organization and administrative support, • Help clients feel heard, informed, and taken care of, • Support the medical team by keeping communication clear and organizedWhat we’re looking for, • Someone friendly, reliable, organized, and calm under pressure, • Strong communication and customer service skills, • Comfortable handling phones, scheduling, and multitasking, • Someone who enjoys working with both people and animals, • A team player who takes pride in creating a positive client experience, • Veterinary reception, animal hospital, medical office, or customer service experience is a plusWhy Heart of Harlem We’ve built a clinic that feels personal. Our clients trust us. Our team supports each other. Our work matters. And the person at the front desk plays a huge role in making all of that possible. This is a great opportunity for someone who wants to be part of a clinic with heart — a place where you are not just filling a position, but becoming part of a team and a community. If you’re looking for a veterinary receptionist role in NYC where your work truly matters, we’d love to hear from you.

Job DescriptionBenefits: • Bonus based on performance, • 401(k), • Competitive salary, • Health insurance, • Paid time off Overview We are seeking a friendly, driven, and detail-oriented Scheduling Coordinator to join our growing dental team. This role is essential to the success of our practice and focuses heavily on recall scheduling, new patient acquisition, evaluations, and aesthetic consultations to support proper treatment planning and efficient patient care Key Responsibilities: • Answer incoming calls with professionalism, warmth, and confidence, • Proactively schedule and reappoint recall patients to maintain a full and productive schedule, • Make 60+ recall calls daily to ensure patients remain active and compliant with recommended care, • Convert new patient inquiries into scheduled appointments through effective communication and strong customer service skills, • Schedule new patient exams, comprehensive evaluations, and aesthetic evaluations accurately to allow for proper diagnosis and treatment planning, • Ensure the correct procedures and appointment types are selected and scheduled with the appropriate time blocks for each patient visit, • Enter and maintain accurate patient demographics, appointment notes, and treatment details, • Collect and input complete insurance information for our billing agency to verify benefits, • Ensure all appointment details are thoroughly documented so the clinical team is fully prepared to treat patients efficiently and on time, • Maintain organization, accuracy, and attention to detail in a fast-paced environment, • Work closely with the front desk, clinical team, and billing partners to support smooth daily operationsWho We Are Looking For, • Experience in a med spa, salon or luxury service environment,, • Previous dental front office or scheduling experience preferred, • A friendly, people-focused communicator, • Strong phone presence with the ability to build rapport quickly, • Sharp, quick-thinking, and solution-oriented communicator, • Excellent attention to detail and data entry accuracy, • Ability to multitask while maintaining professionalism and efficiency, • Comfortable using dental scheduling software and managing high call volumes, • Team-oriented, reliable, and patient-focused, • Comfortable calling patients, following up on leads, and confidently discussing services, • Professional appearance and demeanor, • Strong multitasker who can stay calm in a busy environment, • Tech-savvy and comfortable learning new software and social media tools, • Organized, reliable, and able to follow structured systems, • Comfortable on camera and willing to support short-form social media contentWhat We Offer:, • Competitive hourly pay based on experience, • Monthly performance bonuses, • Employee discounts on treatments, • Opportunity for professional growth and training, • Supportive and professional team environment, • Training and systems designed for successIf you are energized by patient communication, enjoy keeping schedules full, and understand the importance of proper scheduling for quality treatment planning, we’d love to hear from you. Compensation: $25 to $28 an hour based on experience plus bonus and commission. Job Type: Full-time Experience: • Dental receptionist: 2 years (Required)Language:, • Spanish (Required), • English (Required)Location:, • West New York, NJ 07093 (Required)Ability to Commute:, • West New York, NJ 07093 (Required)Work Location: In person

Company Description Meadowbrook Dentistry is a digital smile design clinic located in Plainview, Long Island, NY, specializing in cosmetic, restorative, and family dentistry. Our practice offers a range of services including veneers, Invisalign, and dental implants to help patients achieve healthy and beautiful smiles. We are committed to providing exceptional dental care and creating a welcoming, patient-centered environment for all. Our team takes pride in using advanced technologies and personalized approaches to deliver the highest quality dental care. Role Description This is a full-time on-site role located in Mineola, NY for a Dental Office Receptionist. The receptionist will be responsible for managing appointment scheduling, greeting patients, handling phone calls, and streamlining office operations. The role requires providing excellent customer service, maintaining an organized front desk, and supporting the dental care team by ensuring a seamless patient experience. Qualifications • Proficiency in Appointment Scheduling and management of patient calendars, • Basic knowledge of Dental Care procedures and terminology, • Strong skills in Phone Etiquette and professional communication, • Experience with Receptionist Duties such as managing a front desk, handling records, and welcoming patients, • Excellent interpersonal skills and a friendly, professional demeanor, • Ability to multitask and maintain attention to detail in a busy environment, • Previous experience in a dental or medical office is a plus, • High school diploma or equivalent required; additional relevant certifications are a bonus

Experienced Medical Receptionist - Front Desk, Mineola, Long Island. For Premier Private Ophthalmology Office in Mineola, Long Island (11501), adjacent to Long Island Railroad, Mineola Station and NYU Winthrop University Hospital with affiliated practice in the NYC, East Village (close to Stuyvesant Town / Union Square/ less than 1 block to L train), Both offices are beautiful, newly renovated with a positive vibe and teaching environment. This is a great opportunity to join a well-established, growing ophthalmology practice. Experience with insurance eligibility, understanding of billing and credentialing a must. Ophthalmology and Eye Care experience preferred. Competitive starting salary and benefits package come with this part-time (possible future full-time) opportunity. If you are interested, please forward your resume to: AliveV@GentileRetina.com and RosemaryS@GentileRetina.com. Applicant must be friendly, energetic, highly organized, and dependable with excellent customer service, computer and administrative skills. The ability to effectively and professionally communicate with patients, co-workers, managers and physicians is critical. Candidates must be able to maintain a professional image in appearance as well as over the phone. Providing courteous and friendly service to all patients while contributing to building a positive work environment is key! *Ideal candidate is someone who can work (2-4 days/wk) in both offices (Long Island and NYC). Days and times needed include Mon., Tues., Wed., and Fridays with Fridays a priority. Typical shift would be 8:00/9:00AM to 4:00/6:00PM Job Responsibilities include: • Greet patients, patient registration, telephone coverage and appointment scheduling *Multi-task • Ensure patient information is accurate including billing information, • Check patient eligibility and be familiar with in NY insurance carriers including commercial, governmental, Medicare, Medicaid, HMO, etc., • Answer insurance and collection calls from patients, call insurance companies to verify coverage or receipt of claims, call insurance companies to pre-certify procedures, • Inform patients of medical office procedures and policies, • Maintain and manage patient records, • Move patients through appointments as scheduled, • Collect co-pays and payments, • Obtain external medical reports as required by medical professionals, • Complete other clerical duties as assigned, • Ensure reception area is well maintained, neat, clean, and well stocked., • Safeguard patient privacy and confidentiality, • Experience in the medical field and understanding of terminology is desirable., • Ability to work well in a team environment a must., • Being able to triage priorities, delegate tasks if needed, and handle conflict in a reasonable fashion., • Proficiency with reading, writing, and communicating in English., • Proficiency Problem-solving skills to research and resolve discrepancies., • Knowledge of medical terminology likely to be encountered in medical claim, • Special projects when needed., • Great hospitality skills with patients is paramount

About Vivify Medical: We're a dynamic, independent cardiology practice seeking a dedicated Medical Receptionist to join our team. At Vivify Medical, we prioritize personalized, patient-centered care, empowering individuals to actively participate in their health journey. We emphasize thorough evaluations, proactive screenings, and clear communication, all while maintaining the highest clinical standards. We are equally committed to fostering a positive, collaborative team culture where both our patients and staff can thrive in a welcoming, caring, efficient, and accessible environment. If you're seeking a role where you can be the welcoming face of our practice, grow professionally in a patient-focused environment, and be part of a supportive team dedicated to optimal patient experiences, Vivify Medical is the place for you. Job Summary: We are seeking a friendly, organized, and detail-oriented Medical Receptionist to be the first point of contact for our growing practice. The ideal candidate will play a crucial role in creating a positive and efficient experience for our patients, both in person and over the phone. This role encompasses a range of administrative and patient-facing responsibilities, requiring excellent communication skills, a professional demeanor, and a strong commitment to patient satisfaction. You will be a key member of our team, ensuring smooth front office operations and providing exceptional patient service. Responsibilities: Patient Interaction and Front Desk Management: • Serve as the first point of contact for patients, greeting them warmly and professionally in person and on the phone., • Manage the front desk area, ensuring it is welcoming, organized, and efficient., • Answer and direct phone calls, take messages accurately, and handle patient inquiries with courtesy and professionalism., • Schedule and confirm patient appointments, follow-ups, and referrals accurately and efficiently., • Verify patient insurance information and process co-payments and payments according to office policies., • Assist patients with completing necessary forms and paperwork., • Maintain patient confidentiality in accordance with HIPAA guidelines., • Manage patient flow, ensuring efficient check-in and check-out processes., • Address patient concerns and escalate issues to the appropriate personnel when necessary. Administrative Duties: • Maintain accurate and up-to-date patient demographic and insurance information in the electronic health record (EHR) system., • Assist with the processing of referrals, prior authorizations, and other administrative tasks as needed., • Manage incoming and outgoing mail, faxes, and electronic communications., • Maintain office supplies and ensure the reception area is well-stocked., • Assist with administrative tasks as needed, including filing, scanning, and data entry., • Ensure the waiting area is clean, comfortable, and organized. Team Collaboration and Communication: • Establish and maintain effective communication with other team members, including physicians, nurses, medical assistants, and administrative staff, to ensure smooth workflow and patient care., • Work in conjunction with the attending physician, NP/PA, and medical assistants to facilitate efficient patient flow., • Maintain a high level of accuracy in all clinic business and patient process flow functions., • Contribute to a positive and collaborative team environment. Qualifications: • Proven experience working as a receptionist, preferably in a medical office setting., • Familiarity with medical terminology, insurance processes, and HIPAA regulations is a plus., • Proficiency in basic computer skills and EHR systems., • Excellent verbal and written communication skills., • Strong organizational and time-management skills with the ability to multitask, • Exceptional customer service and interpersonal skills with a patient-centered approach., • Ability to maintain a professional and courteous demeanor in a busy environment., • High school diploma or equivalent required; Associate's degree or relevant certification is a plus., • Experience with scheduling software and multi-line phone systems. Benefits: • Competitive salary + Medical, Dental, and Vision, • Opportunities for professional growth and development., • Supportive and collaborative team environment.

MEDICAL RECEPTIONIST FOR ACNE FOCUSED DERAMTOLOGY PRACTICE Base Salary is $70K to $80K; and Excellent Benefits Incredible Place with Equally Incredible People Acne Targeted Dermatology Practice is looking for an experienced professional to join its growing Team as a Medical Receptionist. The perfect candidate will blend hospitality, precision, and pace. If you have a background working in a fast-moving, specialty business, think of a Wellness Spa, Fitness Studio, or the Front-of-House at a Great Hotel or Restaurant where delivering a Seamless Guest Experience Under Pressure is Second Nature, this position “might be right” for you. An entrepreneurial spirit and the drive to help build something differentiated from the ground up. You are energized by structure and flexibility. Happy to follow a playbook, but excited to help write it as the organization grows. This is not a back-office job. You are on your feet, in the energy. You lead with empathy and make sure both patients, and team members feel the impact of how the organization is redefining acne care. Working Onsite between Two (2) Locations (Upper East Side and The Village), including Some Holidays (TBA) to serve our patients best. The office is open 6-days per Week; Mon & Wed (8am-8pm); Tue, Thu & Fri (10am-8pm); and Sat (10am-6pm). You will work a minimum of 40-hours across Four or Five (4 or 5) Working Days. QUALIFICATIONS / SKILLS • High School Diploma or GED required; Some College (Associates or Bachelors) preferred., • One Plus (1+) years of Experience Working in Hospitality, Healthcare, Wellness, or Fast-paced Service Environments., • Experience Working in a Startup Environment is a plus but not required., • A steady Presence Under Pressure - calm, clear, and action-oriented., • Passion for Hospitality, Empathy, and Care - your default mode is human-first., • A Self-starter Mindset - curious, resourceful, and energized by challenge., • Strong Verbal and Written Communication skills., • Confidence using Scheduling and Point-of-Sale Systems. DUTIES / RESPONSIBILITIES Patient Experience • Greet each patient warmly upon arrival and assist with check-in., • Uphold the organization’s standard of hospitality in every interaction., • Book, confirm, and manage patient appointments (walk-ins and by appointment) through our scheduling system, Zenoti., • Coordinate with our clinical team to maintain a smooth daily flow., • Manage cancellations, reschedules, and same-day adjustments with care and professionalism., • Schedule follow-up visits. Communication, Administration & Marketing • Verify patient information and ensure all required forms and consents are completed prior to appointments., • Answer patient questions about forms, treatments (with our clinical team), policies, pricing & packaging clearly and kindly., • Support communication between patients and clinicians., • Serve as a point of contact for patient communications across email, phone, and text., • Support local marketing initiatives such as community outreach, partner collaborations, and event participation. Retail & Operations • Check patients out at the end of their visit with warmth and efficiency., • Process retail product sales and educate patients on recommended skincare items., • Support our skincare inventory, • Maintain an organized retail display., • Prepare for the day by setting up the front desk, restocking retail products and supplies, and ensuring systems are ready for patient care., • Maintain a pristine environment throughout the day (e.g., restocking shared and employee spaces including bathrooms, wiping down surfaces, and ensuring all areas meet cleanliness and safety standards., • Close by reconciling payments, restocking, tidying, and securing the space. WORKING CONDITIONS / ENVIRONMENT This is an in-person role based at our NYC clinics. The work is active, team-based, and patient-facing. You can expect to: • Be on your feet for a lot of the day, moving between front-of-house and back-of-house responsibilities., • Support physical tasks like stocking, organizing supplies, and resetting treatment rooms., • Occasionally lift up to 25 pounds., • Navigate a fast-paced environment that requires real-time decision-making and multitasking., • Work clinic hours include evenings, Saturdays, and some holidays.

Job Title: Onsite Support/Corporate Receptionist Location: Nassau General Office – Uniondale, NY, 333 Earle Ovington Blvd Schedule: Onsite, Monday–Friday, 8:15 AM – 4:45 PM Department: Field Service Driving Required: No Fingerprinting Required: Yes Interviews: 2 rounds, 1st onsite, 2nd Virtual The Onsite Specialist will serve as the first point of contact for guests, vendors, job applicants, and other visitors at the Nassau General Office. This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. The position demands exceptional attention to detail, effective organizational skills, and experience handling billing and invoice payment processes. The Onsite Specialist will play a key role in ensuring smooth day-to-day office operations while providing a positive and professional experience for all visitors. Key Responsibilities • Greet and assist visitors in a courteous and professional manner, • Answer and route approximately 15–20 incoming calls daily, • Manage front desk operations including call routing and visitor check-in, • Coordinate conference room reservations and food deliveries, • Assist with administrative tasks such as assembling folders and handling paperwork, • Crosstrain on internal client systems as applicable Must-Have Qualifications & Experience • ✅ Previous experience in a receptionist, secretarial, or administrative role, • ✅ Strong phone handling skills — answering and routing calls professionally, • ✅ Ability to assemble folders and manage paperwork efficiently, • ✅ Clear understanding that this is a strictly temporary role — no potential for full-time conversion Preferred Qualifications • Familiarity with NYL systems, • Experience in similar industry or field, • 3–5 years of relevant experience

Company Description Prime Orthopedic Rehabilitation is a premier outpatient rehabilitation clinic located in Tenafly, NJ, specializing in physical and occupational therapy. The clinic focuses on orthopedic and neurological diagnoses, helping patients restore function and improve quality of life. Prime Orthopedic Rehabilitation provides individualized, evidence-based care in a supportive, professional environment. Team members collaborate closely to deliver high-quality services and ensure a positive experience for every patient. Role Description The Front Desk Staff role is a full-time, on-site position at our Tenafly, NJ clinic. This role is responsible for greeting patients, managing check-in and check-out processes, and answering phone calls in a professional manner. Daily tasks include scheduling and confirming appointments, verifying patient information, and collecting necessary documentation. The Front Desk Staff also handles basic billing inquiries, manages incoming and outgoing correspondence, and maintains an organized, welcoming reception area. This position works closely with clinicians and other team members to support efficient clinic operations and positive patient experiences. Qualifications • Strong customer service and communication skills, with the ability to interact professionally and empathetically with patients and staff., • Proficiency in phone etiquette and receptionist duties, including managing multi-line phones, appointment scheduling, and front desk operations., • Solid computer literacy, including use of electronic medical records, scheduling software, email, and standard office applications., • Organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced clinical environment., • Prior experience in a medical office, rehabilitation clinic, or healthcare setting is preferred., • High school diploma or equivalent required; additional training in medical office administration is a plus., • Reliability, punctuality, and a commitment to maintaining patient confidentiality and professional standards.

About the Role We are seeking a hands-on Marketing Manager to lead day-to-day marketing across a portfolio of residential, commercial, and vehicle storage properties. This role requires the ability to market different property types, locations, services, and customer audiences while maintaining a consistent and professional public presence. This position combines campaign planning and execution, creative production, website management, digital advertising, lead generation, and inquiry coordination. The Marketing Manager will develop and recommend marketing initiatives, create and review marketing materials, monitor campaign performance, and help ensure inquiries are handled and tracked consistently through the company's CRM. Ownership will approve marketing plans, public-facing materials, and spending before implementation. Budgets, tools, software platforms, and a CRM will be provided. The successful candidate will be highly organized, capable of managing multiple priorities, and comfortable balancing strategic planning with hands-on execution. Responsibilities include website management, content creation, digital advertising, lead tracking, reporting, and graphic design. Strong proficiency in Adobe Photoshop is required. The role also includes receptionist coverage and occasional administrative responsibilities. The successful candidate will be comfortable balancing marketing initiatives with Front-office responsibilities while communicating priorities, deadlines, and approval needs clearly and professionally. Key Responsibilities • Plan and manage marketing activities across a portfolio of residential, commercial, and vehicle storage properties, developing targeted strategies for different locations, services, and customer audiences., • Create, proofread, and coordinate social content for Facebook, Instagram, LinkedIn, and other relevant platforms., • Build, monitor, and improve digital advertising campaigns, including Meta and Google Ads, within approved budgets., • Research relevant marketing channels and opportunities, including short-form video, industry publications, public relations, and other methods for reaching target audiences., • Design and produce professional marketing materials using Adobe Photoshop and/or Illustrator, including advertisements, website graphics, brochures, signage, social media content, and promotional materials., • Manage and maintain company websites in WordPress, ensuring content remains current, accurate, visually appealing, and optimized for lead generation and customer inquiries., • Oversee the company's digital presence across websites, social media platforms, digital advertising accounts, online business listings, CRM systems, and marketing analytics tools., • Monitor incoming inquiries across assigned channels. Respond directly when appropriate and route inquiries as needed., • Record inquiries, communications, status updates, and follow-up activities in the company CRM., • Prepare regular reports on campaign performance, advertising spend, inquiries, lead quality, website activity, and recommended improvements., • Present marketing plans and materials to ownership for approval before publication or launch., • Maintain a marketing calendar and proactively communicate risks, delays, and approval needs., • Provide receptionist coverage, greet visitors, handle incoming calls, and direct inquiries appropriately., • Complete occasional administrative duties as assigned. Qualifications • Experience managing digital marketing across multiple channels, platforms, properties, or business operations., • Strong writing, editing, proofreading, and visual quality-control skills., • Strong proficiency in Adobe Photoshop is required. Adobe Illustrator experience is strongly preferred., • Ability to independently create, edit, and modify professional marketing materials, advertisements, graphics, and website assets., • Experience managing WordPress websites and website content updates., • Experience with social media publishing tools., • Experience with Meta Ads Manager; Google Ads experience is preferred., • Familiarity with CRM systems, lead tracking, marketing analytics, and reporting tools., • Ability to use AI tools thoughtfully while independently reviewing and refining marketing materials to ensure quality and accuracy., • Strong organization and follow-through, including the ability to manage deadlines and competing marketing, administrative, and front-office priorities., • Clear, professional communication and sound judgment when responding to prospective customers., • Willingness to learn the unique services, customer audiences, and marketing needs across the property portfolio., • Experience in real estate, property management, self-storage, commercial property, or a related industry is preferred. What Success Looks Like • Marketing plans, advertising campaigns, and creative materials are submitted for approval with sufficient time for review and revisions., • Published materials are accurate, polished, professionally designed, and consistent with brand standards., • Campaigns have clear objectives, measurable results, and are regularly reviewed to guide improvements., • Inquiries are monitored, responded to appropriately, and documented in the CRM., • Websites, online listings, and social media channels remain current, accurate, professionally maintained, and effective in generating inquiries., • Marketing opportunities are proactively identified and practical, data-driven recommendations are presented to ownership., • Marketing efforts effectively support multiple properties, locations, and services while maintaining a consistent and professional presence across all marketing platforms., • Reception and administrative duties are handled professionally, with conflicts against marketing deadlines communicated promptly.

Now Hiring: Receptionist | Midtown Manhattan, NYC I'm hiring a Receptionist to join a well-established, institutional asset management firm in Midtown Manhattan! This is a great opportunity for someone with prior front desk experience who enjoys working in a professional, fast-paced financial services environment. Position Details: • Location: Midtown Manhattan, NYC, • Pay: $30–$32/hour, • Duration: Temporary | November 2026 – March 2027 (Maternity Leave Coverage), • Schedule: Monday–Friday, 8:15 AM–5:15 PM | Fully Onsite Key Responsibilities: • Manage the front desk and welcome clients and visitors, • Answer and direct incoming calls, • Provide general administrative and office support, • Maintain a professional and welcoming office environment, • Handle confidential information with discretion Ideal Candidate: • 3–4 years of professional experience preferred, with prior receptionist/front desk experience, • Financial services industry experience is a plus, • Bachelor's degree required, • Strong communication, organizational, and Microsoft Office skills, • Friendly, personable, and comfortable in a high-visibility role

About the Company Dumé Law Group is a fast-growing immigration law firm with a proven track record of delivering strong results for our clients. We are committed to making a meaningful impact in the lives of the individuals and families we serve. Based in West New York, NJ, our firm is built on a foundation of advocacy, professionalism, and results. We foster a collaborative, high-performance environment with strong opportunities for growth and advancement. About the Role As our Spanish-Speaking Receptionist, you will be the first point of contact for clients and visitors. This is a hands-on, front-facing role responsible for managing a high volume of calls and walk-ins, processing payments, and supporting the day-to-day operations of a busy law office. Responsibilities • Answer, screen, and direct a high volume of incoming phone calls in both English and Spanish, • Greet and assist clients and visitors as they arrive, ensuring a professional and welcoming experience, • Schedule and confirm client appointments and consultations, and manage a busy office calendar, • Process and record client payments accurately, and provide receipts, • Respond to client inquiries and route messages to the appropriate attorney or staff member, • Maintain accurate client contact information and assist with basic data entry, • Coordinate with attorneys and paralegals to relay client communications and support office workflow, • Handle administrative and clerical tasks as needed to support firm operations Ability to Relocate • West New York, NJ 07093: Relocate before starting work (Required) Work Location: In person

Client Overview Our client is a collaborative, people-focused organization committed to providing excellent service and seamless experiences for guests and team members. They thrive on professionalism, adaptability, and a positive work environment. They work with clients throughout the NYC area to fill day-to-day temporary roles in reception, events, concierge services, and more. They are currently looking to add Temporary Support Staff - Reception & Events to their team. If you're looking for flexible temporary support work where every day brings something new and you're ready to contribute with enthusiasm and professionalism, we encourage you to apply! Salary/Hourly Rate $18/hr - $22/hr Position Overview Our client is actively hiring Temporary Support Staff - Reception & Events to assist with front desk and event responsibilities on an as-needed basis. These are flexible, onsite opportunities for candidates who are ready to jump in with short notice and bring a warm, professional presence. As Temporary Support Staff, you will help maintain day-to-day operations and enhance visitor and employee experiences. Responsibilities of the Temporary Support Staff - Reception & Events: • Welcome and direct visitors, clients, and team members as part of the Temporary Support Front Desk team., • Handle a multi-line phone system and route calls appropriately., • Manage conference room bookings and assist with meeting logistics., • Receive and distribute mail, packages, and deliveries., • Provide light administrative assistance to various departments., • Maintain a clean, organized front desk and lobby area., • Support internal events and team celebrations as part of the Temporary Support event crew. Required Experience/Skills for the Temporary Support Staff - Reception & Events: • 0 - 2 years of experience in a receptionist or administrative role., • Proficiency in Microsoft Office and Google Workspace., • Strong interpersonal and organizational skills., • Ability to multitask and remain calm in a busy environment., • Dependable and flexible, with availability for as-needed shifts., • Comfortable working onsite and representing the company as part of the Temporary Support team. Preferred Experience/Skills for the Temporary Support Staff - Reception & Events: • Event coordination or hospitality experience., • Friendly, upbeat personality and collaborative mindset., • Quick to adapt and take initiative as a member of the Temporary Support staff. Education Requirements • Associate’s or Bachelor’s degree is preferred. Benefits • Competitive hourly pay., • Flexible scheduling for Temporary Support team members., • Gain hands-on experience in both administrative and events-based work., • Be part of a positive, inclusive team culture., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Ardsley Country Club is looking for an energetic individual to assist in the Member Services department. The position is the primary point of contact for all member interaction. This individual would handle all receptionist duties and also provide administrative support to the member services, Food & Beverage department as well as the executive office. Strong communication and interpersonal skills are a must. Responsibilities and Duties: • Host front desk and be an ambassador for the club as it primary member point of contact., • Provides administrative support to member services and General Manager’s office, • Assist members with basic questions and directs them to appropriate department head if necessary., • Takes reservations for member events and regular dining, • Maintain all Member communication files as well as insure all information website is current and accurate., • Responsible for updating the website and all member communications – club calendar, emails and flyers for events, • Assist in other office duties as needed - mailings; answering the phone, etc, • Develops and maintains current office procedures., • Performs other duties as required., • Maximizes office productivity through proficient use of appropriate software applications. (Canva, Microsoft Office 365 to include Outlook, Word, Excel, Publisher & Power point), • Assist with as welcome host during busy events as needed in season. Other Qualifications: • Regular, reliable and punctual attendance., • Intermediate to advanced computer skills, • Must have excellent communication, interpersonal and organizational skills. Ability to compose letters and to facilitate phone calls and general inquiries sensibly. Must be able to multi-task and have excellent time management skills, • Must be able to think ahead and do things on your own, • Must have previous experience with guest relations, • Must be a team player, • Food and Beverage background is a plus, • Job Type: Full-time Required experience: • Customer Service: 2 year, • Hospitality: 1 year Required education: • College preferred Work Schedule: Wednesday-Sunday –10am until 7pm Job Type: Full-time Benefits: • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Education: • Associate (Preferred) Experience: • Microsoft Office: 1 year (Preferred), • Customer Service: 1 year (Preferred), • Work Location: In person

Position Overview We are seeking a personable, highly organized, and compassionate Front Desk Receptionist / Administrative Assistant to join our school community. This individual will serve as the first point of contact for students, parents, staff, and visitors while providing essential administrative support to ensure the efficient operation of the school's main office. The ideal candidate will possess exceptional communication and organizational skills, a welcoming and professional demeanor, and the ability to manage multiple priorities in a fast-paced educational environment. This position requires discretion, attention to detail, and a genuine commitment to creating a positive and supportive school environment. Key Responsibilities Front Desk & Reception • Serve as the welcoming first point of contact for students, families, staff, and visitors, ensuring a professional and positive experience., • Answer, screen, and direct incoming phone calls, emails, and general inquiries promptly and courteously., • Maintain an organized, welcoming, and secure front office environment., • Oversee visitor registration, sign-in/sign-out procedures, and adherence to school safety protocols., • Assist with student arrival, dismissal, and other daily school operations., • Respond calmly and effectively to unexpected situations while maintaining a professional demeanor., • Facilitate clear, timely, and confidential communication between families, faculty, and school administration. Administrative & Office Support • Provide comprehensive administrative support to school leadership, faculty, and office personnel., • Maintain accurate student records, school files, forms, and confidential documentation., • Coordinate appointments, meetings, parent conferences, and school-related activities., • Prepare and distribute correspondence, reports, notices, and other administrative materials., • Enter, update, and manage information within school databases and administrative systems., • Assist with attendance tracking, student documentation, and routine office procedures., • Coordinate incoming and outgoing mail, deliveries, and school communications., • Monitor office supply inventory, place orders, and maintain organized office resources., • Provide administrative and logistical support for school events, meetings, and special programs. Communication, Safety & Confidentiality • Act as a professional liaison among school administration, students, families, staff, and external visitors., • Safeguard confidential student, family, and employee information in accordance with school policies and applicable privacy requirements., • Adhere to established procedures regarding school safety, student privacy, mandated reporting, and professional communication., • Exercise sound judgment, discretion, and professionalism when handling sensitive situations., • Maintain appropriate professional boundaries while fostering positive relationships throughout the school community. Qualifications & Skills • Previous experience in a receptionist, administrative assistant, front office, or customer service role preferred., • Experience working in a school, educational institution, or similar environment is a plus., • Excellent verbal and written communication skills with a professional and approachable demeanor., • Strong organizational skills, attention to detail, and the ability to prioritize competing responsibilities., • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook., • Ability to learn and navigate school management systems and administrative databases., • Demonstrated ability to handle confidential information with discretion and integrity., • Strong interpersonal skills, patience, and the ability to interact effectively with students, parents, and staff., • Ability to remain calm, adaptable, and solution-oriented in a busy school environment. Ideal Candidate The successful candidate will be a dependable, resourceful, and service-oriented professional who takes pride in supporting students, families, and educators. This individual will bring a positive attitude, strong work ethic, and a genuine passion for contributing to a welcoming, safe, and well-organized school community. This version is structured for a professional LinkedIn or Indeed job posting, with clearly defined responsibilities, qualifications, and an engaging overview. I also added a qualifications section to help attract candidates with the right administrative and interpersonal skills.

About GEP As a global leader in procurement and supply chain transformation, we help enterprises harness the power of AI and digital technology to stay ahead in the new economy. Through AI-driven solutions, we enable businesses to operate with greater efficiency and effectiveness, gain competitive advantage, and maximize both business and shareholder value. We partner with Fortune 500 and Global 2000 enterprises across industries to build high-performing, resilient and sustainable supply chains. About The Role We are looking for a reliable, organized, and service-oriented Part-Time Administrative Associate to provide temporary support for day-to-day office operations at our New York office. This person will help ensure the office runs smoothly by managing front-office responsibilities, coordinating meetings and travel logistics, supporting leadership with administrative tasks, and assisting with general office operations. This is a part-time position based on-site at our New York office. The initial assignment will be a 3-month trial period, with the possibility to extend based on business needs and performance. The role will be up to 25 hours per week. This is a great opportunity for someone who enjoys being the go-to person in an office environment, is comfortable interacting with employees, executives, clients, and visitors, and can balance a variety of administrative and office support responsibilities. The ideal candidate will be dependable, hands-on, flexible, and comfortable jumping in wherever support is needed. What You Will Do • Manage incoming calls, inquiries, visitors, and general office communications in a professional and courteous manner., • Coordinate office mailings, shipments, and timely distribution of incoming and outgoing mail., • Maintain inventory of office and kitchen supplies, and reorder items as needed to support daily office operations., • Coordinate client and internal meetings, including conference room setup, catering, materials, and overall meeting logistics., • Support employee transfers and client travel arrangements, including accommodations, transportation, and other travel needs., • Support ad hoc office and facilities-related tasks, including maintenance coordination for corporate facilities, executive vehicles, and other company properties as needed., • Provide general administrative support to leadership and employees as needed. What You Should Bring • Prior experience in an administrative, office coordinator, executive assistant, receptionist, or office support role., • Strong communication skills and a professional, customer-service-oriented approach., • Ability to stay organized, manage multiple priorities, and follow through on tasks in a timely manner., • Comfort supporting executives, employees, clients, and visitors in a fast-paced office environment., • Strong attention to detail and ability to anticipate office needs before they become urgent., • A proactive, flexible attitude and willingness to help with a variety of administrative, office, and facilities-related tasks., • Ability to work on-site up to 25 hours per week., • Proficiency with Microsoft Office, Outlook, Teams, and other standard workplace tools. Additional Details • Hourly rate: $22 to $25, based on experience.

Company Description To Healthy Feet Podiatry is a small, specialized medical practice in New York City focused on helping New Yorkers stay active, mobile, and pain-free. The team of podiatrists, led by Dr. Farah Alani, is certified by the American Board of Podiatric Medicine and provides comprehensive care for foot and ankle injuries, skin and nail conditions, and reconstructive surgery. The practice is known for tailored treatment plans that consider each patient’s lifestyle and costs, with particular expertise in conditions such as bunions, bone spurs, Achilles tendinitis, and plantar fasciitis. The team has a strong connection to the local athletic community, caring for runners, dancers, cyclists, and HIIT athletes, and actively supports the NYC community through charitable partnerships and outreach. To Healthy Feet Podiatry values personalized, compassionate care in a supportive, patient-centered environment. Role Description This is a full-time, on-site Medical Office Receptionist role based in New York, NY. The Medical Office Receptionist will be the first point of contact for patients, greeting visitors, answering phones, and ensuring a welcoming, professional front desk experience. Responsibilities include managing appointment scheduling, confirming and rescheduling visits, checking patients in and out, and collecting and updating demographic and insurance information. The role also involves verifying insurance coverage, processing co-pays, assisting with intake forms, and coordinating with clinical staff to support smooth patient flow. The Medical Office Receptionist will handle general administrative and receptionist duties such as managing email and voicemail, organizing patient records, and maintaining a clean, orderly recept ion area. Qualifications • Strong front desk and receptionist skills, including Receptionist Duties and experience in a Medical Office setting., • Excellent Phone Etiquette and clear, professional verbal communication with patients and team members., • Proficiency in Appointment Scheduling, including managing calendars, confirming visits, and handling changes efficiently., • Experience with Insurance Verification, including confirming benefits, eligibility, and co-pays prior to appointments., • Basic computer and EMR/EHR proficiency; ability to learn new medical office software quickly., • High level of organization, attention to detail, and reliability in a fast-paced clinical environment., • Demonstrated commitment to respectful, inclusive, and patient-centered service for individuals from diverse backgrounds., • Previous medical office or healthcare administration experience preferred; high school diploma or equivalent required.

Office & Operations Coordinator Full-Time | On-Site in New York City Reports to: Operations Compensation: $24-$29 per hour, depending on experience About ABG Print ABG Print is a fast-paced commercial printing company serving many of New York City’s leading businesses. Family-owned and operated since 1992, we have built our reputation by being dependable, thorough, responsive, and committed to delivering great work for our clients. We are looking for a highly organized, resourceful, and positive Office & Operations Coordinator to join our team. This person will be based at the front of our office and serve as an extra pair of hands across the company. You will answer phones and welcome visitors, but this is much more than a receptionist position. You will support our Operations, Project Management, Client Services, and Finance teams by following up on open items, gathering information, coordinating day-to-day needs, helping with administrative work, and making sure important details do not fall through the cracks. The right person likes being useful. You should be comfortable having different priorities on different days, figuring things out independently, asking thoughtful questions, and looking for ways to make both your own work and the company better. This reflects the role discussed internally as a flexible support position that can help relieve capacity constraints across multiple departments. What You'll DoFront Desk & Communication • Serve as the primary person answering incoming telephone calls, • Greet clients, vendors, candidates, delivery personnel, and other visitors, • Route questions and requests to the appropriate department or team member, • Take accurate messages and make sure follow-up happens, • Help prepare the office for client visits, meetings, interviews, and other guests, • Communicate professionally, pleasantly, and clearly by phone, email, and in person, • Help make sure incoming requests do not fall through the cracksProject Management & Client Service Support, • Provide additional support to Project Management and Client Services during busy periods, • Help respond to straightforward client questions and requests, • Escalate more complicated issues to the appropriate team, • Follow up on open tasks, requests, and project details, • Gather information needed to keep projects moving, • Assist with scheduling and coordinating deliveries and other logistics, • Help maintain organized and accurate project information, • Take on administrative portions of projects so experienced team members can focus on work requiring their expertise You do not need prior printing experience. We will teach you the business. What matters most is your ability to learn, stay organized, ask good questions, and follow through. Invoicing, Collections, Payables & Bookkeeping Support • Support Finance with preparing and processing invoices in QuickBooks, • Assist with routine collections follow-up, • Help organize and process payables, receipts, reimbursements, and supporting documentation, • Gather missing information needed to complete finance-related tasks, • Maintain organized digital and physical financial records, • Assist with data entry, reconciliations, reporting, and cleanup projects, • Help ensure routine financial administrative work is completed accurately and on time This is not a primary bookkeeping position. The role supports Finance with administrative and transactional work while financial management and accounting responsibility remain with the Finance function. Office & Operations Support • Help keep the office organized, stocked, functional, and professional, • Coordinate office supplies, maintenance, vendors, deliveries, and service providers, • Help schedule pickups, deliveries, appointments, and other operational needs, • Assist with organizing files, records, supplies, and shared spaces, • Help coordinate employee events, team activities, birthdays, and other culture initiatives, • Maintain internal checklists, documents, contact lists, and administrative records, • Assist with data cleanup and special projects, • Help resolve practical day-to-day office issues, • Support different departments as priorities and workloads change At a small business, not every useful task fits neatly into a job description. We are looking for someone who sees something that needs to get done and looks for a way to help. What We're Looking For • Prior professional work experience in administration, office operations, customer service, project coordination, finance support, or a similar environment, • Prior experience working at a small business is strongly preferred, • Prior printing industry experience is a plus, but not required, • Exceptionally organized and detail-oriented, • Strong ability to manage multiple open items and priorities, • Excellent follow-through, • Comfortable gathering information independently, • Willing to research a question and make progress before immediately asking someone else for the answer, • Able to ask thoughtful questions when clarification is needed, • Professional and confident speaking on the telephone, • Strong written and verbal communication skills, • Comfortable using Microsoft Office, QuickBooks, Claude and ChatGPT, • Comfortable learning unfamiliar technology and software, • Able to use ChatGPT as a practical tool for research, organization, communication, problem-solving, and improving productivity, • Positive, dependable, responsive, and willing to pitch in, • Good judgment about when to solve something independently and when to ask for assistance, • Comfortable working in a fast-moving environment where priorities can change throughout the dayHow We Work at ABGContinuous Improvement At ABG, we believe in constantly striving to better our service, our company, and ourselves. For this role, that means learning from mistakes, seeking feedback, becoming more efficient over time, adopting useful tools, and noticing opportunities to improve the way work gets done. We do not just want someone who can follow a checklist. We want someone who eventually asks whether there is a better checklist. Ownership When you own something, you are accountable for its outcome. If you take responsibility for a task, we expect you to follow it through. If information is missing, find it. If you are stuck, ask. If something is going to be missed, communicate before it becomes a larger problem. Ownership does not mean never making a mistake. It means taking responsibility for getting to the right outcome. Communication Strong communication is essential at ABG. We operate quickly, work across departments, and serve clients who often need fast answers. Successful teamwork requires clear, respectful, timely, and proactive communication. Our Goals Across ABG, we strive to meet three standards: Always Be Dependable Do what you say you will do. Be someone your coworkers and our clients can count on. Always Be Thorough Details matter. Check your work, gather the information you need, and care about getting things right. Always Be Responsive Do not let questions or problems sit unnecessarily. Respond, communicate status, and keep things moving. Always Be Great: ABG Print The Person Who Will Be Successful Here You may be early in your career, or you may already have several years of professional experience. Either can work. We care more about how you operate. You are someone who sees five loose ends and wants to tie them up. You are comfortable saying, "I don't know yet, but I'll find out." You take notes. You follow up. You remember what you said you would do. You ask questions when something does not make sense. You use technology to make yourself more effective. You are also comfortable shifting between different types of work. One hour you may be answering a customer call, the next helping Finance gather information for an invoice, and later coordinating a delivery or helping Operations solve an office issue. Most importantly, you bring a can-do attitude to work and look for ways to make the entire team more effective. Schedule & Compensation • Full-time, approximately 40 hours per week, • In-person at our New York City office, • $24-$29 per hour, depending on experience, • Overtime paid when applicable, • Company benefits available based on eligibility, • Opportunity to take on additional responsibility over time based on performance, ability, and company needsTo Apply Please submit your resume along with a short note explaining: • Why this position interests you, • Why you think you would be a good fit for a small, fast-moving company like ABG Print, • One example of how you have used technology or AI to make yourself more effective at work We pay attention to how applicants communicate, so clarity, thoughtfulness, and attention to detail matter.

Temp to Perm Front Office Coordinator, New York Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, you’ll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment. What you’ll do: • Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism, • Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members, • Manage conference room and common-area calendars and coordinate meeting setups, • Receive, organize, and distribute incoming mail and packages, • Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked, • Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas, • Coordinate building access for employees and visitors, • Assist with internal meetings, company events, and office initiatives, • Provide administrative support to internal teams and take on special projects as needed Why you’re perfect for this: • You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role, • You have a polished, professional presence and genuinely enjoy working with people, • You’re an exceptional communicator with a warm and service-oriented approach, • You’re highly organized and can confidently prioritize multiple requests at once, • You’re proactive, resourceful, and comfortable finding solutions independently, • You have strong attention to detail and take pride in keeping an office running smoothly, • You’re proficient in Microsoft Office and comfortable learning new office systems and technology, • You’re a collaborative team player with a positive, can-do attitude

A growing firm in NYC seeks a Receptionist/Office Coordinator to join their team. Must have 2+ years of corporate reception/administrative experience within the professional services industry. This is a temp to perm opportunity. Fully onsite, Monday - Friday Pay rate: $28-32/hr Hours: 8am - 5pm Responsibilities: • Manage front desk operations, including opening and closing the office daily., • Coordinate office events, meetings, and department-led sessions with executive assistants., • Maintain inventory for office supplies, snacks, and beverages, placing weekly orders as needed., • Track monthly office expenses and submit detailed reports through the expense platform., • Support vendor relationships, coordinating maintenance, repairs, and compliance with building requirements., • Assist with new-hire onboarding and employee offboarding processes., • Manage conference room calendars and ensure seamless scheduling for meetings., • Provide onsite support for office guests and employees, ensuring a professional experience., • Handle special projects and requests assigned by the manager and executive team. Requirements: • Bachelor’s degree (BA or equivalent) or high school diploma with relevant experience., • Two to four years of office coordination experience in professional services., • Proficiency in word processing and spreadsheet software, including Excel., • Strong customer service and interpersonal skills for a fast-paced office environment., • Ability to multitask, prioritize effectively, and manage time efficiently., • Dependable and discreet with handling confidential information and business-critical tasks., • Knowledge of office administration and financial processes, including invoices and expense tracking., • Ability to work independently and proactively contribute to office operations.

Our client is an international bank in Midtown Manhattan. They are looking for a Personal Assistant/Front Office Receptionist to join their team on a long-term contract. Fluency in Spanish is required. We are seeking a proactive, personable, and highly organized Personal Assistant Reception & People Support to provide administrative support to managers and employees while serving as a welcoming and professional point of contact for the office. This is a highly visible, people-facing role that combines reception, administrative coordination, and day-to-day support for managers and employees. The ideal candidate enjoys working with people, takes pride in creating a positive experience for others, and is comfortable interacting with a broad range of stakeholders, including employees, senior leaders, clients, visitors, vendors, and external partners. The successful candidate will be approachable, service-oriented, organized, and proactive, with the ability to anticipate needs and help ensure that both the office and the teams they support operate smoothly. Key Responsibilities • Serve as a primary point of contact at the office, welcoming employees, clients, visitors, vendors, and external partners in a professional and friendly manner., • Manage day-to-day reception activities, including greeting visitors, coordinating guest access, answering or redirecting inquiries, and supporting meeting room logistics., • Provide administrative support to managers and employees, including calendar management, meeting coordination, scheduling, and logistical planning., • Coordinate internal and external meetings, ensuring meeting rooms, technology, catering, visitor access, and other requirements are arranged appropriately., • Support managers with calendar prioritization, meeting requests, follow-ups, and day-to-day administrative needs., • Assist employees with general office-related requests and help direct questions to the appropriate teams or resources., • Coordinate domestic and international travel arrangements using Concur, including flights, accommodations, transportation, and itineraries., • Track and manage expenses, assist with invoice processing, and maintain accurate administrative records., • Draft, edit, and format correspondence, presentations, reports, and other materials using Google Workspace., • Screen incoming calls, emails, visitors, and requests; respond or redirect as appropriate., • Coordinate with internal teams and external vendors to support the smooth day-today operation of the office., • Assist with onboarding logistics for new employees, including workplace orientation, access coordination, introductions, and general office support., • Support office meetings, employee activities, client visits, and occasional team events., • Maintain files, records, contact information, and documentation in an organized and confidential manner., • Provide backup and cross-coverage support for other administrative and office support colleagues when needed., • Proactively identify opportunities to improve the employee and visitor experience. Qualifications • 3 5+ years of experience in administrative support, reception, executive support, hospitality, office coordination, or a similar people-facing corporate role., • Excellent interpersonal and communication skills, with a genuine interest in working with and helping people., • Professional and confident when interacting with employees, senior leaders, clients, visitors, and external stakeholders., • Strong customer-service and hospitality mindset., • Excellent organizational, time-management, and multitasking skills., • Ability to manage multiple requests and priorities while maintaining attention to detail., • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) required., • Experience using Concur or similar travel and expense management platforms., • Proactive, resourceful, and solution-oriented approach to work., • High level of discretion and professionalism when handling sensitive or confidential matters., • Ability to work collaboratively and build positive relationships across different teams and levels of the organization. Preferred • Fluent in Spanish and English (written and spoken)., • Experience working in financial services, banking, professional services, or a global corporate environment., • Previous experience in a reception, hospitality, workplace experience, or client-facing position., • Familiarity with internal collaboration tools such as WebEx, Google Meet, and similar platforms., • Experience supporting senior managers and interacting directly with clients and external stakeholders.

Our client, a real estate firm, is seeking an Executive Assistant to provide support to the office and CEO. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed. Job Details: ROLE: Executive Assistant LOCATION: Downtown Manhattan – fully onsite COMPENSATION: $90k-$130k base depending on experience HOURS: 9:00am – 6:00pm DEGREE: Required Responsibilities • Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings), • Manage calendars, schedule calls & meetings for the CEO, • Prepare travel arrangements as needed, • Spearhead office improvement projects, installations, repairs, and maintenance, • Function as the office representative to building management, vendors, and IT consultants, • Order office supplies and maintain inventory, • Assist with planning company events, as needed, • Maintain files and documents, • Prepare expense and travel reimbursement reports, • Assist with data entry, • Assist with special projects as needed Requirements • Bachelor’s degree required, • 3+ years of administrative or executive support experience, • Microsoft Outlook, Excel, PowerPoint, and Word experience, • Outgoing and engaging personality, • Detail oriented, • Patient and willing to go above with a positive attitude

Temporary Receptionist | Midtown Manhattan, NYC November 2026 – March 2027 | $30–$32/hour | Onsite Our client, a highly regarded global investment management firm based in Midtown Manhattan, is seeking a polished and personable Receptionist to join its administrative team on a temporary basis. This opportunity will provide coverage for a maternity leave, with an expected assignment running from November 2026 through March 2027. The firm is an established institutional asset manager with a 30+ year track record and approximately 60 employees globally. The environment is professional, performance-driven, collaborative, and entrepreneurial. What You’ll Do • Serve as the first point of contact for clients, visitors, and vendors, creating a polished and welcoming experience, • Manage front desk phone coverage and direct incoming calls, • Coordinate conference room schedules, meeting logistics, setup, and breakdown, • Order and coordinate catering for internal and client meetings, • Assist with employee attendance tracking, PTO requests, and calendar-related administrative tasks, • Provide backup support to the broader administrative team, including Executive Assistants and the Office Assistant, • Assist with expense report preparation and submission, • Support document preparation, mail distribution, and other day-to-day office needs, • Assist with administrative projects and ad hoc requests as needed, • Handle sensitive information and interactions with a high level of professionalism and confidentiality What We’re Looking For • Prior receptionist, front desk, administrative, office coordination, or similar client-facing experience, • Ideally 3–4 years of professional experience; however, the team is open to considering candidates with varying levels of experience, • Experience within financial services or another highly professional corporate environment is strongly preferred, • Bachelor’s degree preferred, • Polished, professional, and service-oriented demeanor, • Excellent verbal and written communication skills, • Strong organization and attention to detail, • Ability to juggle multiple priorities while remaining composed and welcoming, • Dependable, punctual, proactive, and comfortable in a highly visible front-desk role, • Strong Microsoft Office skills, including Outlook, Word, and Excel, • A positive, team-oriented attitude and someone who genuinely enjoys interacting with people Position Details Midtown Manhattan, New York City Temporary: November 2026 – March 2027 Monday–Friday, 8:15 AM–5:15 PM Fully onsite Pay: $30–$32/hour • This is a great opportunity for an administrative professional who enjoys being the face of an office and wants to gain experience within a highly respected investment management environment.

ABOUT BROADWAY HOUSING COMMUNITIES (BHC) Founded in 1983, Broadway Housing Communities (BHC) is a community-based nonprofit committed to addressing the challenges of poverty and homelessness among adults, children, and families in Upper Manhattan. BHC has developed five supportive housing buildings that provide permanent, affordable housing and holistic services for individuals and families living in deep poverty. Our work includes an award-winning early childhood center and opportunities for community engagement through the arts. BHC’s flagship project in the National Historic District of Sugar Hill features 124 units of affordable housing, an early childhood education center, and the Sugar Hill Children’s Museum of Art & Storytelling, along with other vital community facilities. POSITION SUMMARY The Administrative Assistant plays a key role in supporting both the Tenant Services Department and senior staff located on the 9th floor of BHC’s Sugar Hill site. This highly visible position serves as the first point of contact for visitors and tenants, and is responsible for ensuring smooth day-to-day administrative operations. This role is essential to maintaining an organized, efficient, and welcoming office environment. The Administrative Assistant will assist with a wide range of tasks that support senior leadership and the delivery of services across all BHC properties. KEY RESPONSIBILITIES • Serve as front desk receptionist: greet and announce visitors, answer calls, and take detailed messages. Open and close the office; maintain common areas such as the kitchen and supply closets., • Provide administrative support to Tenant Services staff and senior 9th floor leadership., • Assist with special events, research and writing in multiple departments., • Manage general office functions, including mail distribution, scanning, copying, filing, and inter-office deliveries., • Track and order office supplies for the 9th floor and coordinate with other sites as needed., • Manage and update calendars for shared meeting and event spaces on the 9th floor., • Support tenant-facing activities including rent bill drop-offs, rent collection coordination, and service documentation., • Create and distribute monthly flyers, e-blasts, and program materials., • Maintain program and tenant records in Salesforce and update the organizational calendar on the website. Carry out special assignments and provide direct administrative assistance to senior leadership as needed. QUALIFICATIONS • Bachelor’s degree preferred., • At least two (2) years of administrative or office support experience., • Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive)., • Excellent written, verbal, and interpersonal communication skills., • Strong time management, problem-solving, and organizational skills., • Ability to maintain confidentiality and professionalism., • Experience working with low-income and culturally diverse populations is preferred., • Familiarity with Salesforce or other database systems is a plus. TO APPLY To apply for this position, please email your resume, cover letter with salary requirements, to resumes@broadwayhousing.org. Please indicate your last name and " Administrative Assistant" in the subject line. Applications will be reviewed until the position is filled. No phone calls, please – we will respond to those candidates whose qualifications are best aligned with the components of this job description. The pay for this full-time, non-exempt role is $22-$25 per hour. BHC and the Sugar Hill Children’s Museum of Art & Storytelling are Equal Opportunity Employers.

Job Title: Receptionist Location: New York, NY (5 days on-site) Compensation: $70,000-$90,000 + discretionary bonus & benefits Our client, a high-performing commercial real estate investment firm, is seeking a Receptionist / Office Coordinator to join its growing NYC office. This is a high-visibility, front-of-house role in a fast-paced, hard-working environment. You’ll be the first-person clients, investors, and candidates see when they enter the office, so polish, professionalism, and a white-glove service mentality are key. Responsibilities Manage the reception desk, including greeting guests, answering and directing incoming calls, and providing phone coverage • Coordinate conference rooms, catering, meetings, and office events, • Manage FedEx, mail, deliveries, office supplies, snacks, and inventory, • Keep conference rooms and common areas organized and presentation-ready, • Coordinate with facilities, IT, building management, and vendors, • Provide additional support to Executive Assistants and senior professionals Qualifications • 1–3 years of relevant experience, • Bachelor’s degree required, • Polished, professional, and service-oriented, • Highly organized and able to juggle multiple priorities at once, • Proactive, energetic, and willing to roll up your sleeves, • Strong Microsoft Office skills, • Comfortable in a high-energy, team-oriented environment

Elegant multispecialty medical office on the Upper East Side seeks an enthusiastic and experienced Front Desk & Patient Concierge to join our dedicated team. The ideal candidate will demonstrate excellent customer service skills and strong attention to detail. Responsibilities may include: • Answering and directing phone calls, • Scheduling and confirming appointments, • Assisting with data entry and administrative tasks, • Assisting with patient check-in and registration, • Greeting patients and visitors, providing a welcoming atmosphere, • Maintaining and updating patient records, • Verifying insurance information and handling billing inquiries (if experienced) Requirements: • Previous experience or training as a medical receptionist or in a similar administrative role, • Excellent communication and interpersonal skills, • Strong organizational skills and attention to detail, • Ability to multitask and work efficiently in a fast-paced environment, • Familiarity with medical office software is preferred, • High school diploma or equivalent required We look forward to welcoming a new team member who is passionate about providing outstanding service to our patients!

Job Description Legal Receptionist Salary: $60,00 to $62,000 annually Location: Midtown Manhattan, New York, NY Job Type: Full-Time, On-Site Experience Level: 1–2 Years (Law Firm) Position Overview We are seeking a highly polished, proactive, and articulate Receptionist to serve as the first point of contact for our client firm. As the face and voice of our Midtown office, you will be responsible for creating a welcoming, seamless, and professional experience for all visiting clients, partners, and vendors. The ideal candidate will possess 1 to 2 years of experience in a fast-paced corporate environment, demonstrate impeccable judgment, and thrive in a high-expectation setting. Key Responsibilities • Greet high-profile clients, executives, and visiting counsel with warmth, professionalism, and discretion. Escort guests to conference rooms and offer beverage services., • Route a high volume of incoming calls swiftly and accurately using a multi-line phone system, taking detailed messages when necessary., • Manage a busy schedule of meeting rooms using scheduling software, ensuring no double-bookings or conflicts., • Coordinate with IT, facilities, and external catering vendors to ensure conference rooms are fully prepped for depositions, board meetings, and client lunches., • Maintain the pristine, professional appearance of the main reception area, waiting lounges, and executive meeting rooms throughout the day., • Assist with ad-hoc administrative duties, including sorting incoming mail, handling courier deliveries, processing visitor logs, and issuing security badges. Qualifications & Requirements • 1 to 2 years of proven reception, front-desk, or administrative experience in a formal corporate setting (corporate law, finance, or executive suite experience is highly preferred)., • Exceptional verbal and written communication skills with a refined, articulate telephone manner., • A polished, professional demeanor and appearance appropriate for a top-tier legal environment., • Demonstrated ability to handle highly sensitive information and maintain strict confidentiality., • Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel) and experience with multi-line phone systems or corporate scheduling software., • Calm under pressure, highly organized, and capable of multitasking seamlessly in a fast-paced environment. \nCompany Description This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package. This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package.

Job Description We are looking for a motivated and organized individual to fill the role of Administrative Assistant/Receptionist at our boutique estate planning law firm. This position offers a unique opportunity to work in a dynamic legal environment, combining paralegal and administrative tasks to support our attorneys (3) and enhance the overall efficiency of our practice. SPANISH SPEAKING PREFERRED Key Responsibilities: • Manage front desk operations, including answering phone calls, responding to emails, etc., • Maintain the firm's appointment calendar, ensuring efficient scheduling of attorney and client meetings., • Handle general office tasks, such as photocopying, scanning, and filing documents., • Assist with billing and invoicing processes as needed., • Provide exceptional customer service to clients, addressing inquiries, and maintaining a positive client experience., • Assist clients with basic information regarding transaction & estate planning procedures and document requirements., • Organize and maintain client files, ensuring all documents are up-to-date and easily accessible., • Coordinate and schedule client meetings, execution of documents, consultations, and follow-up appointments.

Job Description Join Our Growing Optometry Practice in Hartsdale, NY! Are you looking for a rewarding career in a friendly and supportive environment? Our growing optometry practice in Hartsdale, NY, is seeking a skilled and dedicated OpticalTechnician to join our team. We are conveniently located on the Metro-North train line, making your commute easy and stress-free! Position: Full-Time Optical Technician Location: Hartsdale, NY Starting Wage: $20/hour to start (flexible as fits your proven experience) Schedule: Monday-Friday between 8:30 and 6:00 hours may vary No weekends required! Why You'll Love Working With Us: Supportive Team: Work alongside experienced professionals who value collaboration and patient care. Work-Life Balance: Enjoy a Monday to Friday schedule with no weekend shifts, so you can have your weekends free! Paid holidays and PTO Convenient Commute: Our office is easily accessible via the Metro-North train line and free employee parking on-site. Professional Growth: Be a part of a growing practice with opportunities to learn and advance in areas of specialty contacts lenses, myopia management and dry eye treatment. Key Responsibilities:Assist optometrists in patient care, including pre-testing and measurements. Accurately entering all data into our EHR system. Open and close clinic area, maintain, calibrate and clean testing equipment. Provide excellent customer service to our patients. Assisting with front desk coverage and receptionist duties required. Qualifications:Previous experience as an optical or ophthalmic technician or in a similar patient facing role in a medical practice is a plus. EHR system knowledge and computer skills needed as well as strong attention to detail. Must be able to work at a fast pace with strong organizational and communication skills. A passion for helping others and providing top-notch patient care for patients from 5-100! Apply Today! If you're ready to join a dynamic team and grow with us, we want to hear from you! Please send your resume to billings.hfe@gmail.com. Include your contact phone number as we will call qualified candidates to schedule in-person interviews. Start your new career with us and make a difference in our patients' lives every day! Job Type: Full-time Benefits: • Employee discount, • Paid time off Experience: • Optometry: 1 year (Required) Ability to Commute: • Hartsdale, NY 10530 (Required) Work Location: In person \nCompany Description Established yet growing family eye care practice in the heart of Westchester County. Established yet growing family eye care practice in the heart of Westchester County.

Job Overview We are seeking a dynamic and highly organized Office Administrator/ Bookkeeper to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating an efficient and welcoming environment. Your energy and attention to detail will help drive our office success and foster a positive workplace culture. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization. Responsibilities • Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette, • Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately, • Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications, • Perform data entry, proofread documents, and ensure accuracy in all clerical tasks such as copying, scanning, and filing, • Support calendar management and scheduling for team meetings, appointments, and events using calendar tools, • Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping, • Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs, • Handle office supply inventory management and coordinate maintenance or repairs as needed, • Support administrative projects such as preparing reports, managing correspondence, and maintaining office procedures Qualifications • Proven administrative experience with strong organizational skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools, • Experience with QuickBooks or other bookkeeping software is preferred, • Excellent phone etiquette with the ability to handle multi-line phone systems confidently, • Bilingual abilities are a plus to serve diverse client needs effectively, • Strong typing skills with high accuracy; familiarity with data entry and proofreading tasks, • Knowledge of clerical procedures such as filing, document management, and calendar coordination, • Exceptional time management skills with the ability to prioritize tasks efficiently, • Previous experience in customer service or reception roles such as dental or medical receptionist is advantageous, • Personal assistant or office support experience that demonstrates reliability and professionalism Join us in creating an organized, friendly, and efficient office environment where your skills will make a meaningful impact!

Job Description Dental Receptionist / Patient Coordinator Joie Pediatric Dentistry | Ramsey, NJ Position Type: Part-Time (2 days/week to start), with opportunity for growth Overview Welcome to Joie Pediatric Dentistry! We are a brand-new, modern pediatric dental startup located in Ramsey, NJ. We are looking for a warm, energetic, and highly organized Dental Receptionist to be the face of our practice. In this vital role, you will be the first point of contact for our little patients and their parents. Because we are a startup, this is a unique ground-floor opportunity: you will start at 2 days a week, with the direct opportunity to grow into a larger role and take on more hours as our patient base expands. If you love working with children, thrive in a dynamic environment, and want to help build an exceptional patient experience from day one, we would love to meet you! Responsibilities • Create a Welcoming Environment: Greet patients and their parents warmly as they arrive, setting a positive, kid-friendly, and calming tone for their visit., • Schedule Management: Answer phones, schedule appointments, and manage cancellations or rescheduling efficiently using our dental practice management software., • Insurance & Billing: Verify dental insurance breakdowns (PPOs, etc.), calculate copays, process dental claims, and present basic treatment plans to parents., • Patient Onboarding: Manage digital patient intake forms, update electronic health records, and ensure all consent forms and health histories are accurate and complete., • Office Operations: Maintain a clean and organized reception area, file documents appropriately, and collaborate closely with the clinical team to keep the daily schedule running smoothly., • Compliance: Ensure complete confidentiality and adherence to HIPAA standards regarding all patient information. Qualifications • Experience: Proven experience as a Dental Receptionist or Front Desk Coordinator. Pediatric dental experience is a massive plus!, • Dental Knowledge: Strong understanding of dental terminology, CDT coding, and standard dental billing procedures., • Software Skills: Familiarity with dental practice management software (we will be using Open Dental), • Customer Service: Exceptional interpersonal skills with a professional, patient, and empathetic phone manner. You must be comfortable and happy interacting with children of all ages and their parents., • Startup Mentality: Highly organized, proactive, and detail-oriented. You are adaptable and excited to help grow a new practice.\nCompany Description Joie Pediatric Dentistry is a brand-new pediatric dental office opening in Ramsey, NJ in Early 2026. Founded by Dr. Sabrine Obbad, a board-certified pediatric dentist, Joie is built to be a modern, kid-friendly practice where families actually enjoy coming to the dentist. We're a startup, which means you won't be walking into someone else's system, you'll be helping build one from the ground up. If you thrive in a fast-paced environment, like taking ownership of your role, and want to grow with a practice from day one, this is the opportunity. Joie Pediatric Dentistry is a brand-new pediatric dental office opening in Ramsey, NJ in Early 2026. Founded by Dr. Sabrine Obbad, a board-certified pediatric dentist, Joie is built to be a modern, kid-friendly practice where families actually enjoy coming to the dentist. We're a startup, which means you won't be walking into someone else's system, you'll be helping build one from the ground up. If you thrive in a fast-paced environment, like taking ownership of your role, and want to grow with a practice from day one, this is the opportunity.

Job Description Job Description A cooperative is seeking a full-time Administrative Assistant to join its busy Queens Village office. This position plays an important role in delivering exceptional customer service while supporting the office’s daily operations and administrative functions. The ideal candidate is a professional, dependable, and positive team player with excellent communication and organizational skills, strong attention to detail, and a commitment to producing high-quality work. Prior cooperative or property management experience is preferred. Responsibilities ● Serve as the first point of contact for shareholders, visitors, vendors, and team members by providing a welcoming and professional front-desk experience. ● Answer, screen, and direct calls using a multi-line phone system while maintaining excellent telephone etiquette. ● Respond to shareholder inquiries and concerns promptly, courteously, and professionally to foster positive relationships. ● Provide administrative and clerical support to the Assistant Property Manager and General Manager. ● Communicate with vendors, contractors, and the maintenance team to coordinate requests and assist shareholders with building-related needs. ● Organize, maintain, and update shareholder records, files, documents, and sales packages. ● Open, sort, and distribute incoming mail and correspondence to the appropriate recipients. ● Prepare correspondence, documents, reports, spreadsheets, and other office materials as needed. ● Complete data entry accurately and maintain well-organized electronic and physical filing systems. ● Manage office supplies and inventory, monitor stock levels, and coordinate orders as necessary. ● Perform photocopying, scanning, faxing, document formatting, and other general clerical duties. ● Maintain confidentiality when handling shareholder information, company records, and sensitive correspondence. ● Assist with scheduling, meeting preparation, and other administrative activities. ● Contribute to special projects and perform other office-related duties that support the efficient operation of the business. Qualifications & Skills ● Previous experience in an administrative, receptionist, office management, customer service, or personal assistant position. ● Prior experience in a cooperative, property management, or real estate office is preferred. ● Excellent written and verbal communication skills, along with a professional and courteous demeanor. ● Strong customer service skills and the ability to interact effectively with shareholders, vendors, coworkers, and visitors. ● Exceptional organizational skills and a high level of attention to detail. ● Ability to prioritize and manage multiple tasks while maintaining accuracy. ● Strong time-management skills and the ability to work independently and collaboratively. ● Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. ● Strong computer skills, including data entry, document formatting, file management, and spreadsheet use. ● Experience with multi-line phone systems and professional telephone communication. ● Bilingual abilities are highly desirable. ● Professional, dependable, proactive, and positive approach to work. ● Ability to learn new systems, software, and procedures quickly. Benefits ● Full-time position ● $40,000 annual salary ● Includes a monthly healthcare stipend to use toward your own individual or family health insurance plan. ● Collaborative and professional work environment ● Opportunity to play an integral role in a growing, team-oriented organization

Job Description We are looking for an Administrative Assistant to support daily office operations for a Contract position based near West Orange, New Jersey. This role is ideal for someone who is organized, detail-oriented, and comfortable managing communication with families while keeping schedules and records up to date. The right candidate will contribute to a smooth front-office experience by handling administrative tasks, responding to inquiries, and maintaining accurate information. Responsibilities: • Coordinate calendars, appointments, and meeting schedules to keep daily activities organized and on track., • Communicate with families by phone and other channels to share updates, answer routine questions, and provide timely follow-up., • Provide general office support by preparing documents, organizing files, and assisting with day-to-day administrative needs., • Receive inbound calls, direct inquiries appropriately, and ensure visitors and callers are assisted in a courteous manner., • Enter and update information in office records with a high level of accuracy and attention to detail., • Support reception coverage and help maintain an orderly, detail-oriented administrative environment., • Previous experience in an administrative, office support, or receptionist capacity., • Ability to manage scheduling and coordinate multiple tasks efficiently., • Strong verbal communication skills, including confidence when speaking with families and handling inbound calls., • Proficiency in data entry with careful attention to accuracy and completeness., • Comfortable performing general administrative assistance and front-desk support duties., • Detail-oriented approach, dependable work habits, and solid organizational skills.

Job Description Construction Assistant – Support Office Operations & Commercial Construction Projects Job Overview • Company: Med-Tek Contracting, Inc., • Salary/Pay Rate: $27 - $34 per hour, • Location: Fleetwood, NY 10552, • Job/Employment Type: Full Time, • Project Scope: Commercial, Industrial, Retail, Healthcare, and Institutional Construction, • Mandatory Licenses & Certifications: None Required The Opportunity You will play a vital role in keeping both office administration and on-site construction operations running seamlessly. In this versatile position, you will blend administrative expertise with project support to ensure financial accuracy, clear communication, and efficient file management. Joining Med-Tek Contracting means contributing directly to high-profile commercial projects while growing your administrative career. How You Will Make an Impact • Manage daily bookkeeping tasks in QuickBooks, including processing project expenses, T&M invoices, and AP/AR functions., • Process weekly payroll through ADP Total Source and verify employee work hours utilizing T-Sheets., • Maintain clear communication with project managers, subcontractors, field teams, and material suppliers., • Request, verify, and systematically track Certificates of Insurance (COIs) to ensure vendor compliance., • Organize and maintain comprehensive digital and physical project documentation and fleet records., • Manage front desk responsibilities by greeting visitors, handling phone inquiries, and routing communications., • Draft, proofread, and format project spreadsheets, reports, and administrative documents using Microsoft Suite. Required Qualifications & Experience • Demonstrated proficiency and mandatory working knowledge of QuickBooks software., • Strong proficiency in Microsoft Office Suite applications, particularly Word and Excel., • Prior professional experience in front desk, receptionist, or administrative support roles., • Proven data entry skills with high attention to detail, accuracy, and strong proofreading ability., • Excellent organizational capabilities with the ability to manage multiple office tasks concurrently. Preferred Qualifications & Experience • Previous administrative experience within commercial construction or healthcare construction environments., • Hands-on familiarity with AIA billing procedures and standard construction payment applications., • Prior experience managing vendor Certificates of Insurance and fleet tracking systems. Compensation & Benefits • Competitive salary based on relevant industry experience., • Comprehensive Medical, Dental, and Vision Insurance options., • 401(k) retirement savings plan with employer matching., • Health Savings Account (HSA) and Flexible Spending Account (FSA) options., • Life Insurance coverage options., • Paid Time Off (PTO) including vacation, holidays, and sick leave. About Us Established in 2008, Med-Tek Contracting, Inc. is a leading General Contractor specializing in high-end, high-quality construction for commercial and institutional clients. Operating across retail, healthcare, education, and commercial sectors, our foundation rests on core values of safety, integrity, personal client attention, and dependability. We pride ourselves on creating tailored scopes of service and building lasting relationships through constructed excellence. Learn more at https://medtekcontracting.com/. Med-Tek Contracting, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Job Description We are currently seeking a friendly, organized, and detail-oriented Medical Receptionist to join our medical office. In this front-desk role, you will be the first point of contact for patients, responsible for creating a welcoming and efficient experience. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to multitask. Responsibilities include greeting patients, scheduling appointments, managing phone calls, handling patient records, and providing general administrative support to ensure smooth day-to-day operations. At least 3 year of prior experience in medical setting is mandatory. Hours: Tuesday through Friday - 9AM-5PM Salary: $17-20/hr based experience EMR: ECW - Experience with ECW is a plus Please apply with your CV If you are passionate about patient care and enjoy working in a supportive and collaborative environment.

Job DescriptionKey Responsibilities: Client & Guest Experience Ownership: • Own the presentation, functionality, and atmosphere of all client-facing spaces, ensuring they reflect the highest standards of professionalism and brand alignment., • Champion the guest journey from arrival to departure, ensuring every interaction is warm, efficient, and tailored to individual needs., • Act as the primary point of contact and escalation for all client-facing services, ensuring swift resolution and proactive communication., • Greet guests upon arrival and escort guests to meeting rooms ensuring a seamless welcome experience. Meeting, Event & Vended Hospitality Coordination: • Support the planning and execution of meetings and events, including room setup, AV coordination, vended catering, and guest logistics., • Coordinate vended hospitality services including food and beverage setups, third-party catering, and in-room amenities., • Use scheduling platforms (Book-It and Service Now) to manage bookings and optimize space usage., • Liaise with clients before, during, and after events to confirm details, resolve issues, and gather feedback for continuous improvement., • Produce daily, pre & post-event reports to inform service teams, enhancements, and operational planning. Team Collaboration, Training & Support: • Support and advocate for vended Hospitality and Reception teams, ensuring alignment and collaboration across all client-facing services., • Train and develop front-of-house staff, reinforcing service standards, operational excellence, and a culture of continuous improvement., • Provide mentorship and guidance to team members, fostering a unified and professional front-of-house presence. Workspace Management & Hybrid Workforce Support: • Ensure all shared and client-facing workspaces are clean, functional, and ready to support both in-person and remote employees., • Monitor workspace usage and collaborate with facilities and IT teams to support flexible working arrangements., • Anticipate and respond to the evolving needs of a hybrid workforce, ensuring hoteling offices, meeting rooms, collaboration zones, and amenities are optimized for productivity and comfort., • Act as a liaison between employees, guests, and support teams to ensure the workplace experience is seamless and inclusive. Employee Experience & Advocacy: • Support the employee experience by ensuring shared spaces are welcoming, functional, and conducive to productivity., • Act as an advocate for both guests and employees, ensuring feedback is captured, communicated, and acted upon., • Collaborate with internal departments and vendors to ensure smooth execution of services and alignment with client expectations. Technology Engagement & Innovation: • Demonstrate a tech-curious mindset by exploring and adopting tools that enhance service delivery and operational efficiency., • Utilize innovate tools to streamline guest services and improve client engagement., • Manage and update digital room signage to ensure accurate, real-time meeting information and branding., • Use task management apps to support quality assurance, service tracking, and team coordination., • Prepare for and support the integration of AI-powered booking and reporting tools to future-proof front-of-house operations. Operational Excellence & Attention to Detail: • Conduct regular workspace inspections to ensure all flex-spaces meet quality standards and are event-ready., • Monitor service delivery and lead quality assurance efforts to maintain a consistently high level of service., • Identify opportunities for improvement and contribute to the evolution of front-of-house service strategies. Qualifications: • Minimum 2 years of experience in a receptionist, administrative, or front-of-house role, preferably in a corporate, legal, banking, or hospitality setting., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Strong interpersonal and communication skills (verbal and written)., • Ability to manage multiple tasks and prioritize effectively., • Professional demeanor and attire required., • Technologically adept and quick to learn new systems., • Ability to lift up to 50 lbs. regularly., • Strong attention to detail and problem-solving skills., • Self-motivated with a positive, can-do attitude., • Experience with A/V equipment setup is a plus., • Ability to work independently and collaboratively in a team environment.

Job DescriptionLocation: Little Ferry, NJ Schedule: Monday-Friday, Day Shift (8-Hour Workday) Compensation: $55,000 annually upon permanent hire Work Arrangement: 100% Onsite Position Overview Our client is seeking a professional and customer-focused Property Administrator to support the daily operations of a residential property management office. This individual will serve as the first point of contact for residents, visitors, vendors, and staff while providing administrative support to the Property Manager, Leasing Director, and Maintenance Team. The ideal candidate will have strong organizational skills, excellent customer service abilities, and the capacity to manage multiple priorities in a fast-paced environment. Experience in property management and proficiency with Microsoft Office applications are highly preferred. Key Responsibilities • Greet and assist residents, visitors, and vendors in a friendly and professional manner., • Answer and manage a multi-line phone system, directing calls and taking messages as needed., • Perform administrative duties including data entry, filing, scanning, document management, and record maintenance., • Provide outstanding customer service by responding to resident inquiries and resolving issues promptly., • Prepare correspondence, reports, spreadsheets, and other office documents., • Maintain and monitor the work order ticketing system, ensuring timely follow-up and completion., • Process and track parking permits and maintain accurate records., • Coordinate with maintenance personnel to dispatch, schedule, and monitor service requests., • Assist the Leasing Director with lease renewals, document collection, resident communications, and related administrative tasks., • Support the Property Manager with office operations and special projects as needed., • Maintain organized and accurate property records and resident files.Qualifications, • Minimum 2+ years of administrative, receptionist, customer service, or property management experience preferred., • Strong proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams., • Excellent verbal and written communication skills., • Professional phone etiquette and customer service orientation., • Experience working with multi-line phone systems and front desk operations., • Strong organizational skills with the ability to prioritize and multitask effectively., • Accurate data entry and recordkeeping skills., • Strong attention to detail and proofreading abilities., • Experience with Yardi, AppFolio, or other property management software is preferred., • Ability to work independently and collaboratively in a team environment.Benefits, • 401(k), • 401(k) Match, • Medical Insurance, • Dental Insurance, • Vision Insurance, • Paid Time Off (PTO)Pay Details: $23.00 to $26.00 per hour Search managed by: Tracy Galarza Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Elegant multispecialty medical office on the Upper East Side seeks an enthusiastic and experienced Front Desk & Patient Concierge to join our dedicated team. The ideal candidate will demonstrate excellent customer service skills and strong attention to detail. \n \n Responsibilities may include: \n\n • Answering and directing phone calls\n, • Scheduling and confirming appointments\n, • Assisting with data entry and administrative tasks\n, • Assisting with patient check-in and registration\n, • Greeting patients and visitors, providing a welcoming atmosphere\n, • Maintaining and updating patient records\n, • Verifying insurance information and handling billing inquiries (if experienced)\n\n \n Requirements: \n\n • Previous experience or training as a medical receptionist or in a similar administrative role\n, • Excellent communication and interpersonal skills\n, • Strong organizational skills and attention to detail\n, • Ability to multitask and work efficiently in a fast-paced environment\n, • Familiarity with medical office software is preferred\n, • High school diploma or equivalent required\n\n \n We look forward to welcoming a new team member who is passionate about providing outstanding service to our patients!

Job DescriptionWhy You’ll Love this Veterinary Front Office Receptionist Job! Are you passionate about animals and helping others? Are you organized and friendly? If so, our Veterinary Front Office Receptionist / Customer Service Representative role may be perfect for you! At Fanwood Animal Hospital, an EverVet Partner, you'll join a dedicated community committed to making a real difference for pets and their owners. Our ideal Front Office Receptionist / Customer Service Representative is compassionate, warm, and efficient, capable of handling emotional situations and respecting confidentiality. If this opportunity aligns with your skills and values, apply for our Veterinary Front Office Receptionist / Customer Service Representative position today! Pay Range: Insert Pay Range / hour Benefits: • Paid Time Off, • Medical, Dental, Vision with a Health Savings Account*, • Employee Assistant Program available 24 hours a day, 7 days a week*, • Supplemental Life Insurance & AD&D Insurance*, • 401K Plan with Generous Employer Match, • Maternity Leave *, • Bereavement Leave, • Life, Short Term, & Disability Insurance*, • Discount Programs, • Discounted Veterinary Care, • On-Demand Pay Options, • Referral Bonus Career Enhancement Benefits:, • The opportunity for full tuition payment to attend Penn Foster's veterinary technician program*, • Access to Zoetis Clinical & Professional Program and Events, • Access to a multitude of VMG resources *Indicates eligibility for Full-Time positions only Responsibilities • Manage and oversee waiting room- greet entrants, interact with waiting clients, manage client complaints, • Prepare invoices and estimates, • Take payments and print receipts, • Take digital photos of patients and send them along for use in FB, • Maintain the printers, paper stock and toner cartridges, • Manage and monitor Demandforce activities (appointment requests), • Manage InTouch Mobile text reminders, • Monitor Facebook activities, • Take phone messages and monitor the prescription/food order extension, • Enter new clients/patients into the database and add scanned documents to patient histories, • Explain CareCredit and guide clients through the process, • Understand account payable and monthly statements, • Manage end-of-day accounting, • Call in written prescriptions to a pharmacy, • Complete all relevant medical records entries for patients for which you’re responsible, • Assist in stocking exam rooms/treatment/surgery/radiology rooms as necessary, • Help monitor inventory, rotation and expiration dates and report needs as requested, • Assist in ordering of food/supplies/medications as requested, • Assist in maintenance of areas both inside and outside of hospital (floors, walks, parking, runs, etc.) Required Skills, • High School Diploma, GED, or suitable equivalent, • At least one year experience preferred, • Strong customer service skills, • Ability to communicate effectively, • Ability to lift up to 50 pounds, • Basic math and writing skills, • Basic understanding of the work we do/love animals, • Be able to use and understand basic medical terms, • Understanding of vaccinations, basic laboratory tests, common diseases and pet behavior, • Knowledge of computer software (Infinity and Office programs)

Surrogacy Opportunity Starts at 60K-75K+ with a $1,250 Pre-Screening Bonus Your surrogacy journey could help build the family someone's been dreaming of and whether you're a stay-at-home mom or working full-time, it fits around your life. What You Get • 60,00075,000+ for first-time surrogates, • Up to $95,000+ for experienced surrogates, • $1,250 screening bonus, • Up to $10,000 before you're even pregnant, • Get matched in weeks, not years, • You're in control your timeline, your choice, • 100% of medical, legal, and travel costs covered, • All expenses paid nothing comes out of your pocket, • The nation's only OB-managed surrogacy programWho Can Apply, • Between 20 and 38 years old, • At least one healthy pregnancy and delivery, • BMI under 35, • Smoke-free lifestyle no nicotine products, • Six or fewer previous deliveries, • U.S. citizen or permanent resident living in an eligible stateHow It Works Apply in about 2 minutes and most applicants hear back within 12 business days. • Apply & Get Pre-Approved a free 2-minute application checks your eligibility instantly, • Screening & Medical Evaluation required medical and psychological pre-screening; your $1,250 bonus is paid in milestones as you complete it, • Matching & Legal you review family profiles and choose who to help; independent legal counsel provided at no cost to you, • Transfer, Pregnancy & Beyond physician-led care from embryo transfer through delivery, with a confirmed pregnancy in 46 months1 in 6 Families Struggle to Have a Child. There's More Than One Way to Help Them Grow. Know someone who'd make a great surrogate? Share the opportunity and help a family that's been waiting for years every Advocate earns up to $1,500 per successful referral, no limit. This opportunity can change your life and someone else's. Whether you're doing it to secure your future, support your family, or earn strong income on your own terms, we'll be here every step of the way. Don't Wait Apply Now and See If You Qualify. Our candidates are interested in surrogate, surrogacy, become a surrogate, paid surrogacy, gestational carrier, surrogate mother, part time, full time, flexible, flexible schedule, work from home, remote, stay at home, weekend, evening, jobs for moms, stay at home mom, work from home for moms, flexible jobs for moms, jobs for mothers, nanny, babysitting, childcare, daycare, caregiver, preschool, teacher assistant, tutor, teacher, swim instructor, classroom assistant, education, housekeeping, house cleaning, maid, customer service, call center, retail, cashier, store clerk, restaurant, server, waitress, hostess, barista, office, admin, receptionist, front desk, data entry, dispatcher, personal assistant, administrative assistant, office assistant, medical assistant, dental receptionist, nursing, therapy, fitness trainer, spa, salon receptionist, beauty assistant, bookkeeper, billing specialist, accounting, domestic, gig, trabajos desde casa, trabajos medio tiempo, trabajos para madres, niera, cuidado de nios, subrogacin, madre sustituta #Northeast / Mid-Atlantic (11) • _

New York office on a temporary basis.This position will serve as the first point of contact for clients, visitors, and employees while also providing general administrative and office support.This is a great opportunity for someone with prior front-desk or receptionist experience who enjoys interact

Job Description Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement. The Center for Recovery and Wellness is part of Educational Alliance (EA), which brings together diverse communities in Lower Manhattan, offering individuals and families high-quality, multigenerational programs and services that enhance their well-being and socioeconomic opportunities. One of New York City’s original settlement houses, EA was founded in 1889 to offer educational, social, and cultural services to Jewish immigrants arriving to the Lower East Side. Today, EA partners with diverse communities throughout Lower Manhattan. Across our network of community centers, we empower people of all backgrounds to flourish, recognizing the intrinsic value within each individual and the importance of building community. We are seeking a Clinical Assistant/Behavioral Health Screener who will serve as the primary point of access and first point of contact for individuals seeking behavioral health and substance use disorder treatment services at the Center for Recovery and Wellness. This role will combine front desk operations, initial screening and triage, appointment coordination, insurance verification, and admissions support to ensure timely connection to the appropriate level of care. RESPONSIBILITIES Front Desk & Client Reception • Serve as the primary greeter and first point of contact for all clients, families, and visitors arriving at CRW., • Provide a welcoming, trauma-informed, and culturally responsive reception experience., • Manage the reception area to maintain a professional, organized, and welcoming environment., • Coordinate with security staff on client entry protocols and building safety procedures., • Direct walk-in clients and visitors to appropriate staff or departments., • Manage the sign-in/sign-out log and maintain confidentiality in accordance with HIPAA and 42 CFR Part 2. Intake Phone Screening & Walk-In Screening • Conduct initial telephone screenings for individuals seeking admission to the CRW continuum Outpatient, Residential, OASAS 820/ 822) and prevention Programs, gathering demographic, clinical, and insurance information., • Perform walk-in screenings using standardized intake screening tools., • Collect presenting concerns, substance use history, referral source, and insurance/benefits information in a sensitive, non-judgmental manner., • Document screening information in the EHR and/or scheduling system and route to appropriate clinical staff for follow-up., • Schedule intake appointments for outpatient services., • Maintain current working knowledge of CRW’s levels of care, eligibility criteria, and referral pathways., • Communicate wait times, next steps, and program information to prospective clients and referring parties., • Collaborate with admissions staff on screening and admission eligibility., • Assist individuals with obtaining documentation necessary for admission. Insurance Verification & Benefits Coordination • Verify client insurance coverage prior to and at intake, including Medicaid, Medicare, and commercial insurance., • Confirm Medicaid active enrollment status using NYS eMedNY and other applicable portals., • Check agency participation and network status with commercial insurance carriers., • Identify co-pays, deductibles, authorizations, and benefit limitations, and communicate these to clinical and billing staff., • Coordinate with billing on insurance-related questions, eligibility discrepancies, and prior authorization requirements., • Document insurance verification activities in the EHR and administrative systems., • Maintain current knowledge of accepted insurance plans, Medicaid managed care organizations, and value-based care requirements relevant to OASAS-licensed programs. Administrative & Office Support • Answer and route multi-line telephone calls; take and relay accurate messages., • Maintain and update client scheduling in the EHR/scheduling system., • Prepare, photocopy, scan, and file documents per agency record-keeping policy., • Support clinical and administrative staff with scheduling, copying, data entry, and general office tasks., • Assist with preparation of reports and meeting materials as directed by the Operations Manager., • Maintain confidentiality of client and agency records in compliance with HIPAA, 42 CFR Part 2, and agency policy. QUALIFICATIONS • 1-2 years of experience as a receptionist, administrative assistant, or medical/behavioral health receptionist required., • High School Diploma or GED required; Associate’s degree preferred; Bachelor’s degree in Social Work, Human Services, Health Administration, Psychology, or a related field strongly preferred. CASAC Trainee status a plus., • Bilingual in Spanish or Polish strongly preferred; other languages reflective of CRW’s client communities a plus., • Proficiency with Microsoft Office Suite and general computer literacy required., • Experience with an electronic health record (EHR) system required; familiarity with AURA or a similar behavioral health EHR helpful but not essential., • Ability to navigate web-based insurance eligibility portals (e.g., eMedNY, Availity, or insurer-specific portals)., • Experience in a medical, behavioral health, substance use disorder, or social services setting strongly preferred., • Experience conducting telephone or in-person intake screenings in a healthcare or social services environment a plus., • Familiarity with insurance verification processes, Medicaid eligibility, and/or managed care preferred., • Experience working in an OASAS-licensed, Joint Commission, or CARF-accredited program a plus., • Understanding of trauma-informed care, harm reduction principles, and person-centered service delivery., • Strong interpersonal and customer service skills, with the ability to engage individuals at all stages of recovery with respect, empathy, and professionalism., • Strong organizational skills with attention to detail and the ability to manage multiple tasks in a fast-paced environment. Benefits: • Generous PTO Policy, • Competitive Salary, • Medical & Dental Insurance, • Pension Plan, • 403b Retirement Plans, • Discount Perks for Movies, Broadway Shows, Amusement Parks.Etc, • Free Gym Membership to our MCC Fitness & 14TH ST Y Gym, • Discounts to programs at Educational Alliance

Company Description Horizon Office Services is a professional services organization dedicated to supporting businesses with reliable, efficient, and high-quality office operations. The company focuses on delivering dependable administrative and customer-facing support that helps clients maintain smooth day-to-day workflows. Team members collaborate remotely, using modern communication and productivity tools to provide responsive service. Horizon Office Services values integrity, clear communication, and a positive service mindset in every interaction with clients and colleagues. Role Description The Front Desk Agent role at Horizon Office Services is a full-time remote position responsible for serving as the first point of contact for clients, visitors, and internal teams. Day-to-day tasks include answering and directing phone calls, responding to emails and chat inquiries, and managing appointment scheduling and virtual visitor check-ins. The Front Desk Agent maintains accurate records, updates logs and calendars, and supports basic administrative tasks such as document preparation and data entry. This role also involves coordinating with other departments to resolve client questions, escalating issues when needed, and ensuring that all interactions are handled in a professional, timely, and courteous manner. The position requires consistent availability during designated business hours and comfort working in a structured, service-oriented environment. Qualifications • Strong customer service orientation, with the ability to handle inquiries, resolve basic issues, and maintain a calm, professional demeanor in all interactions., • Excellent communication skills, including clear spoken and written English, active listening, and the ability to convey information accurately and respectfully., • Solid organizational and time-management skills, including the ability to prioritize tasks, manage calendars, and handle multiple requests simultaneously., • Comfort with remote work tools and office technology, such as phone systems, email, chat platforms, video conferencing, and basic office software (e.g., word processing and spreadsheets)., • Attention to detail and reliability, with a focus on accurate record-keeping, timely follow-through, and adherence to procedures and privacy standards., • Ability to work independently with minimal supervision while collaborating effectively with a distributed team., • Previous experience in a front desk, receptionist, administrative assistant, or customer support role is preferred but not required., • High school diploma or equivalent required; additional training or education in office administration, business, or related fields is a plus.

Will also make sure our patients' needs are met and will verify insurance coverage, obtain pre-authorizations, manage referrals, work with referring providers' offices, and support patients through the administrative intake process. Office hours Monday - Friday, 8 am to 5 pm. Prioritizes incoming re

We are looking for a dental receptionist to join our team. The ideal candidate will have experience working in a dental office and will be able to handle all aspects of the front desk duties.

Temp to Perm Front Office Coordinator, New York. You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role. You’re proficient in Microsoft Office and comfortable learning new office systems and technology.

A growing firm in NYC seeks a Receptionist/Office Coordinator to join their team. Manage front desk operations, including opening and closing the office daily. Coordinate office events, meetings, and department-led sessions with executive assistants.

Prior receptionist, front desk, administrative, office coordination, or similar client-facing experience. Temporary Receptionist | Midtown Manhattan, NYC.

Temporary Receptionist | Midtown Manhattan, NYC. Prior receptionist, front desk, administrative, office coordination, or similar client-facing experience.