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Job Description Patient Coordinator – Urgent Care | $19/hr | Weekly Pay Location: 348 E 23rd St, New York, NY 10010 Pay: $19/hour, paid weekly Schedule: 4 days/week Interview: In-person Travel: No regular travel About the Position Please apply only if you have BOTH: • 1+ year of recent healthcare front-desk/administrative experience, and, • Hands-on experience using Epic EMR.. What You'll Do • Greet patients warmly and professionally., • Handle patient check-in and check-out., • Register patients and accurately update demographics., • Schedule and reschedule appointments., • Verify insurance eligibility and patient information., • Collect copays and other patient payments., • Answer and manage multiple phone calls., • Accurately enter patient information into Epic EMR., • Manage patient flow and communicate wait times., • Coordinate referrals and follow-up appointments when needed., • Communicate effectively with providers, Medical Assistants, and clinical staff., • Maintain HIPAA compliance and patient confidentiality., • Provide calm, professional, and compassionate service to patients, including those who may be anxious or upset. Required Qualifications • 1+ year of recent experience as a Patient Coordinator, Medical Receptionist, Medical Front Desk Representative, or similar healthcare administrative role., • Experience in a medical office, clinic, urgent care, hospital, or similar healthcare setting., • Epic EMR experience is required., • Experience with patient registration, check-in/check-out, scheduling, and insurance verification., • Strong customer service and communication skills., • Excellent computer and data-entry skills., • Ability to multitask while maintaining accuracy., • Knowledge of HIPAA and patient privacy., • Ability to work effectively in a fast-paced, high-volume environment. No clinical certification is required. Preferred / Plus • Medical Assistant experience., • Previous urgent-care or high-volume medical practice experience., • Experience coordinating referrals and follow-up appointments., • Strong understanding of patient flow and front-office operations., • Compassionate, patient-focused approach and strong teamwork skills. Schedule 4 days per week: • Sunday: 8:00 AM – 5:00 PM, • Monday: 8:00 AM – 8:00 PM, • Tuesday: 8:00 AM – 8:00 PM, • Wednesday: 8:00 AM – 2:00 PM Compensation & Dress Code $19/hour — paid weekly Dress: Navy or black scrubs preferred; no logos. Location & Travel 348 E 23rd St, New York, NY 10010 \nCompany Description Allmed is a National Staffing and Recruiting company offering short and long term staffing solutions. We have been serving large Fortune 100 companies and providing career opportunities to job seekers for over 25 years. We specialize within the medical and healthcare industries offering temporary and permanent placement options. Our team takes the time to recognize, assess and listen to the goals of both our clients and employees. Our team is dedicated to providing the highest quality services and best qualified medical professionals throughout the United States. We stand by our promise and guarantee success and satisfaction between our clients and employees. Allmed is a National Staffing and Recruiting company offering short and long term staffing solutions. \r\nWe have been serving large Fortune 100 companies and providing career opportunities to job seekers for over 25 years. We specialize within the medical and healthcare industries offering temporary and permanent placement options. Our team takes the time to recognize, assess and listen to the goals of both our clients and employees. Our team is dedicated to providing the highest quality services and best qualified medical professionals throughout the United States. We stand by our promise and guarantee success and satisfaction between our clients and employees.

Job DescriptionNot every front desk job feels the same. At Heart of Harlem Veterinary Clinic, we are looking for a Veterinary Receptionist who brings warmth, professionalism, and great energy to the front of our clinic. This role is so much more than answering phones. You are one of the first people our clients meet, one of the voices they remember, and a big part of what makes our clinic feel welcoming, calm, and cared for. We are a busy, community-based veterinary clinic in Harlem with wonderful clients, great patients, and a team that truly enjoys working together. If you love people, love animals, and know how to keep things organized in a fast-moving environment, we’d love to meet you. What we offer • Pay: $18–$24 per hour, • Schedule: Full-time, 4 days per week, 40 hours total, • Some Saturdays required, • Health insurance, • Matching 401(k), • Paid time off, • A supportive, team-oriented clinic culture, • The opportunity to grow with a respected veterinary practice in NYCWhat you’ll do, • Answer phone calls with warmth, professionalism, and confidence, • Schedule appointments and help manage the daily flow of the clinic, • Greet clients and patients and create a welcoming first impression, • Check clients in and out, • Handle client communication in person, by phone, and digitally, • Help process and file insurance claims, • Maintain accurate records and update client information, • Assist with front desk organization and administrative support, • Help clients feel heard, informed, and taken care of, • Support the medical team by keeping communication clear and organizedWhat we’re looking for, • Someone friendly, reliable, organized, and calm under pressure, • Strong communication and customer service skills, • Comfortable handling phones, scheduling, and multitasking, • Someone who enjoys working with both people and animals, • A team player who takes pride in creating a positive client experience, • Veterinary reception, animal hospital, medical office, or customer service experience is a plusWhy Heart of Harlem We’ve built a clinic that feels personal. Our clients trust us. Our team supports each other. Our work matters. And the person at the front desk plays a huge role in making all of that possible. This is a great opportunity for someone who wants to be part of a clinic with heart — a place where you are not just filling a position, but becoming part of a team and a community. If you’re looking for a veterinary receptionist role in NYC where your work truly matters, we’d love to hear from you.

Job DescriptionWe are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks., • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala., • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately., • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution., • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions., • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed., • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail., • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.• Prior experience in an administrative support or office coordination role., • Strong proficiency with Microsoft Office, including Excel., • Ability to perform data entry and maintain accurate records with close attention to detail., • Detail-oriented, courteous, and patient communication style suited to working with donors and guests., • Willingness to assist with hands-on event preparation tasks such as sorting, counting, packing, and organizing materials., • Strong interpersonal skills and the ability to work effectively as part of a team., • Reliable judgment in handling confidential information discreetly., • Experience with DonorPerfect is helpful, though not required.

ABOUT BROADWAY HOUSING COMMUNITIES (BHC) Founded in 1983, Broadway Housing Communities (BHC) is a community-based nonprofit committed to addressing the challenges of poverty and homelessness among adults, children, and families in Upper Manhattan. BHC has developed five supportive housing buildings that provide permanent, affordable housing and holistic services for individuals and families living in deep poverty. Our work includes an award-winning early childhood center and opportunities for community engagement through the arts. BHC’s flagship project in the National Historic District of Sugar Hill features 124 units of affordable housing, an early childhood education center, and the Sugar Hill Children’s Museum of Art & Storytelling, along with other vital community facilities. POSITION SUMMARY The Administrative Assistant plays a key role in supporting both the Tenant Services Department and senior staff located on the 9th floor of BHC’s Sugar Hill site. This highly visible position serves as the first point of contact for visitors and tenants, and is responsible for ensuring smooth day-to-day administrative operations. This role is essential to maintaining an organized, efficient, and welcoming office environment. The Administrative Assistant will assist with a wide range of tasks that support senior leadership and the delivery of services across all BHC properties. KEY RESPONSIBILITIES • Serve as front desk receptionist: greet and announce visitors, answer calls, and take detailed messages. Open and close the office; maintain common areas such as the kitchen and supply closets., • Provide administrative support to Tenant Services staff and senior 9th floor leadership., • Assist with special events, research and writing in multiple departments., • Manage general office functions, including mail distribution, scanning, copying, filing, and inter-office deliveries., • Track and order office supplies for the 9th floor and coordinate with other sites as needed., • Manage and update calendars for shared meeting and event spaces on the 9th floor., • Support tenant-facing activities including rent bill drop-offs, rent collection coordination, and service documentation., • Create and distribute monthly flyers, e-blasts, and program materials., • Maintain program and tenant records in Salesforce and update the organizational calendar on the website. Carry out special assignments and provide direct administrative assistance to senior leadership as needed. QUALIFICATIONS • Bachelor’s degree preferred., • At least two (2) years of administrative or office support experience., • Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive)., • Excellent written, verbal, and interpersonal communication skills., • Strong time management, problem-solving, and organizational skills., • Ability to maintain confidentiality and professionalism., • Experience working with low-income and culturally diverse populations is preferred., • Familiarity with Salesforce or other database systems is a plus. TO APPLY To apply for this position, please email your resume, cover letter with salary requirements, to resumes@broadwayhousing.org. Please indicate your last name and " Administrative Assistant" in the subject line. Applications will be reviewed until the position is filled. No phone calls, please – we will respond to those candidates whose qualifications are best aligned with the components of this job description. The pay for this full-time, non-exempt role is $22-$25 per hour. BHC and the Sugar Hill Children’s Museum of Art & Storytelling are Equal Opportunity Employers.

Job Description Now Hiring: Medical Secretaries & Administrative Assistants – Multiple Hospital Opportunities Across the Tri-State Area! Are you an experienced Medical Secretary, Patient Service Representative, Medical Receptionist, or Administrative Assistant looking for your next opportunity in healthcare? We are actively seeking strong candidates for contract assignments with prestigious hospitals and medical facilities throughout: Brooklyn Manhattan Queens Westchester Long Island (Nassau & Suffolk Counties) Position Responsibilities Include: ✔ Patient registration and intake ✔ Insurance verification and referrals ✔ Appointment scheduling ✔ Front desk and patient support ✔ Answering phones and handling inquiries ✔ Document scanning/uploading in Epic ✔ Updating patient demographics and resolving work queues ✔ Delivering exceptional customer service in fast-paced clinical settings Qualifications: • Prior medical office, hospital, or healthcare experience required, • Experience with Epic EMR is highly preferred, • Knowledge of insurance verification and front-desk workflows, • Strong administrative, communication, and multitasking skills, • Professional demeanor and attention to detail Why Apply? ✨ Opportunities with top healthcare organizations ✨ Competitive pay rates ✨ Contract roles with potential for extension or long-term placement ✨ Excellent opportunity to build hospital experience If you have experience in healthcare administration and are ready for your next opportunity, we’d love to connect. Apply today and submit your resume for immediate consideration!

Client Overview Our client is a global commercial real estate firm. They are currently seeking an Entry-Level Receptionist to assist the team within their New York City headquarters. Salary/Hourly Rate $20/hr - $24/hr Position Overview The Entry-Level Receptionist will provide administrative support to the team while gaining hands-on experience in a corporate environment. This role is heavily focused on being the first point of contact in the office - reception, inbox management, filing, and general office support. The ideal candidate is highly organized, detail-oriented, and eager to contribute while supporting day-to-day office operations in a fast-paced environment. Responsibilities Of The Entry-Level Receptionist • Provide front desk support for a high-volume office., • Assist with ad hoc administrative tasks, including email inbox management, supply ordering, data entry, and filing., • Support event promotion and community outreach activities., • Coordinate with internal teams and external partners., • Maintain overall front office cleanliness - vacuuming, organization, etc., • Ensure all communications align with organizational values. Required Experience/Skills For The Entry-Level Receptionist • Internship or entry-level experience in an office environment., • Strong written and verbal communication skills., • Ability to manage multiple projects and meet deadlines., • Detail-oriented with strong organizational skills., • Collaborative team player with a positive attitude. Preferred Experience/Skills For The Entry-Level Receptionist • Experience in a corporate environment., • Bilingual or multilingual abilities. Education Requirements • Bachelor’s degree is required. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Our client, a real estate firm, is seeking an Administrative Assistant to provide support to the office and CEO. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed. ROLE: Administrative Assistant LOCATION: Downtown Manhattan – fully onsite COMPENSATION: $90k-$110k base depending on experience HOURS: 9:00am – 6:00pm DEGREE: Required Responsibilities • Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings), • Manage calendars, schedule calls & meetings for the CEO, • Prepare travel arrangements as needed, • Spearhead office improvement projects, installations, repairs, and maintenance, • Function as the office representative to building management, vendors, and IT consultants, • Order office supplies and maintain inventory, • Assist with planning company events, as needed, • Maintain files and documents, • Prepare expense and travel reimbursement reports, • Assist with data entry, • Assist with special projects as needed Requirements • Bachelor’s degree required, • 3-5 years of administrative or executive support experience, • Microsoft Outlook, Excel, PowerPoint, and Word experience, • Outgoing and engaging personality, • Detail oriented, • Patient and willing to go above with a positive attitude

Client Overview Our client, a prestigious and fast-paced financial firm with a strong reputation in wealth management, is seeking a poised and professional Receptionist to support front desk operations in their Manhattan office. Known for their collaborative culture and high-caliber clientele, this firm offers an excellent opportunity for a Receptionist to work in a polished, client-facing environment. If you are a dependable and detail-focused Receptionist with excellent communication skills and an interest in the legal field, this role could be the right fit for you. Salary/Hourly Rate $25/hr Depending on experience Position Overview The Receptionist will serve as the first point of contact for clients, Attorneys, and staff, ensuring smooth communication and daily operations. The ideal Receptionist is reliable, composed under pressure, and understands the importance of discretion in a corporate setting. This is a great opportunity for a Receptionist with strong administrative skills who enjoys being the face of a professional team. Responsibilities Of The Receptionist • Greet clients, visitors, and legal staff courteously and professionally., • Answer and direct incoming phone calls to appropriate Attorneys and departments., • Manage front desk scheduling and inboxes, and maintain accurate visitor logs., • Maintain conference room calendars and coordinate meetings and legal appointments., • Ensure reception and shared areas are clean, organized, and fully stocked., • Distribute mail, receive packages, and assist with courier and legal filings., • Support executives and office administrators with light clerical tasks and document handling., • Prepare visitor badges and coordinate with building security when needed., • Represent the Receptionist team during internal meetings, events, or client visits., • Take on additional administrative and legal support tasks as assigned. Required Experience/Skills For The Receptionist • 1 - 2 years of experience in a Receptionist or administrative role., • Excellent verbal and written communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Strong organizational skills and attention to detail., • Professional appearance and demeanor with a service-oriented mindset. Preferred Experience/Skills For The Receptionist • Previous experience in a financial or legal environment., • Experience with platforms like Outlook Calendar, Zoom, or Slack., • Comfort working in a high-pressure, client-facing front desk role. Education Requirements • Bachelor’s degree is required. Benefits • Opportunity to grow into a full-time Receptionist or Administrative Assistant role., • Supportive and professional office environment., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Position Title: Bilingual (Spanish) Member Services Associate - Non-Profit Status: Temporary: 6 months Location: New York City, New York, Zip 10115 – On-site (5 days in the office) Hours: Mon – Fri, 8:30 am - 4:30 pm with potential overtime Pay: $31/hr Job Summary The Member Services Associate is the first point of contact for members and customers, performing all tasks related to orders, records, and contributions with the intent of resolving all requests without handing off to others. They maintain complete and accurate records in NetSuite and deliver a high level of customer service whether answering general inquiries or resolving complex issues. The role manages and processes all literature orders, creates and updates records, issues orders, handles credit card contributions, and processes customers' invoices in a timely, accurate, and efficient manner. Must be Bilingual (written and spoken in Spanish) and capable of providing receptionist coverage when needed. RESPONSIBILITIES NetSuite/Administrative • Maintains accurate group and individual records in NetSuite; creates accounts and updates tax-exempt info as needed., • Logs correspondence, phone calls, and e-mails to avoid duplication., • Maintains a monthly account of department work and electronic pending folders., • Processes department mail and research/resolve all returned mail for Operations., • Manages and digitally files all completed orders and pick packs. Edits literature orders as requested., • Researches group and member info in NetSuite to process credit card contributions. Ensures accuracy of contributions., • Manages and maintains productivity logs in Excel/NetSuite., • Complete additional projects as needed. Member Services Support • Responds to members' inquiries related to Group, Area, and District records. Updates GSO entities and IGCO records., • Processes credit card contributions; provides quotes, product pricing, quality, and availability., • Generates invoices and contribution acknowledgement letters. Verifies outgoing invoices for accuracy., • Handles incoming correspondence from the B2B and B2C online stores., • Assists new registrars with process questions; provides training on system use., • Oversees credit verification of all orders to be billed to an existing customer account., • Researches and processes credit memos, debit memos, and return authorizations according to established procedures., • Reviews and verifies fulfillment and backorder reports., • Fulfills orders in NetSuite; communicates with warehouse and customers., • Provides timely updates to Member Services Manager on service failures and customer concerns., • Backup assistance to front desk as needed. Warehouse/ Shipping / Issue Resolution • Reviews, approves, and transmits orders to warehouses for shipment., • Researches and verifies shipping information against the warehouses' picking slips and database., • Investigates order issues and collaborates with appropriate personnel to resolve them., • Researches warehouse picking errors; submits “picking errors” and “re-ship” requests to ensure issue resolutions., • Manages and maintains a detailed error log report to determine the percentage of warehouse errors., • Updates and distributes error log and misprint reports monthly to the manager. Required Skills / Abilities • Proficiency in Microsoft Word, Excel, and Outlook. Knowledge of NetSuite preferred., • Ability to learn new systems and programs., • Excellent customer service, communication, interpersonal, organizational, mathematical, and problem-solving skills., • Excellent typing and data entry skills., • Ability to multi-task and prioritize assignments., • Must be detail-oriented with the ability to work in a team, independently, and under pressure., • Exceptional time-management skills. Education / Experience • Associate degree or relevant studies or relevant practical experience., • 2+ years’ experience in customer service required., • Accounting experience is a plus., • Bilingual English/Spanish is required., • Bilingual English/French is preferred. Physical Requirements • Availability to work in person five days per week., • Verbally communicate over the phone daily., • Sit at a desk for a 7-hour workday with breaks., • Use a computer, typing, and using software., • Read and interpret data on a computer screen for extended periods., • Ability to work in an indoor office setting with controlled climate conditions., • Tolerance to moderate noise levels typical of an office setting. Assessment tests will be given at the in-person interview. Tests will include: • Responding to sample emails in English & Spanish., • Creating a table in excel with given data & using basic formulas to answer 3 questions., • Be able to give detailed examples of when you had to learn new technology or a software system., • What strategies do you use to learn new systems quickly?, • Provide your experience with data entry and maintaining databases and how did you ensure accuracy?, • Tell me about the most difficult caller/customer/guest you’ve worked with; how did you handle it?, • Tell me about your experience working on a team and what role you usually play in a team. Benefits: We offer eligible employees competitive pay and access to a range of benefits and support programs based on assignment type, schedule, length of employment, and eligibility requirements, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Depending on the benefit, cost may be paid by the Company, the employee, or shared between both. EOE: We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Rejuvenating Fertility Center is Manhattan and Connecticutʼs first non-conventional IVF center, founded by world-renowned Reproductive Endocrinology and Infertility Specialist Dr. Zaher Merhi. Although Dr. Merhi has served Manhattan residents as an award-winning fertility expert for over 10 years, he has seen the shift in demands from his patients for excellent fertility centers (using non-conventional treatments) outside of the major cities. That is why he opened New RFC locations in Connecticut, Long Island, Westchester and Brooklyn. \n \n Job Title: Front Desk Receptionist \n \n Perform the following duties: \n • Manage the Directors' calendar and daily schedule \n • Make appointments and schedule \n • Answer calls in a prompt and professional manner \n • Direct calls to appropriate staff members \n • Respond to emails, as needed. \n • Perform office tasks including printing, filing, faxing, etc. \n • Prepare and coordinate materials for meetings \n • Maintain medical electronic and hard files \n • Assist with office phone reception \n • Manage inventory \n • Assist with data entry and filing \n • Run office errands, as needed \n • Offer general assistance, as needed \n \n Requirements: \n • Experience in administrative role within a medical office setting \n • Microsoft Office and Google Suite \n • Extremely organized and detail oriented \n • Ability to problem solve and think logically \n • Manage multiple projects, meet deadlines, and use good judgment \n • Flexibility and ability to embrace change \n • Outstanding written and oral communication skills \n • Excellent Internet research skills \n • Mature, discreet, and able to maintain confidentiality \n • Must be able to function productively and effectively with autonomy \n \n Location / Hours: \n • Columbus Circle; Mon-Fri \n \n Compensation: \n • $20.00 - $25.00 hourly; based upon education and experience \n \n Rejuvenating Fertility Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. \n \n This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Position: Corporate Receptionist \n Location: New York, New York \n Employment Type: Full-time, Onsite 5 days a week \n Compensation: 75,000-90,000 \n Position Overview \n The Corporate Receptionist will serve as the first point of contact for clients, visitors, and team members, ensuring a professional and welcoming environment. This role is responsible for managing front desk operations, coordinating office services, and supporting administrative needs across the firm. The position requires strong organizational skills and the ability to collaborate effectively with multiple departments. Must be legally authorized to work in the United States. \n Responsibilities \n\n • Provide a professional and welcoming experience for clients, visitors, and team members\n, • Manage front desk operations including guest registrations, greeting guests, coordinating check-ins, and maintaining the OA visitor tracking log\n, • Answer and route incoming calls with a high degree of professionalism and confidentiality\n, • Maintain the reception area and guest coat closet to reflect the firm’s standards of order and presentation\n, • Coordinate weekly inter-office shipments, express deliveries (FedEx/DHL), and ad hoc courier requests\n, • Process special shipping needs in a timely and secure manner\n, • Oversee weekly payment reconciliation for shipping services\n, • Track and manage Amazon order approvals and follow-ups\n, • Maintain and replenish the firm’s tea point and wellness station; ensure the Top Brewer machine is stocked and functioning properly\n, • Fulfill and manage office subscription services and maintain login records\n, • Distribute and track commuter benefits for staff in accordance with internal policies\n, • Compile and disseminate weekly office calendar to ensure alignment across offices\n, • Assume meeting support responsibilities including guest registrations, conference room bookings, and setup\n, • Serve as a backup to administrative assistants and assist with overflow or time-sensitive requests\n, • Facilitate special order fulfillment requests for various departments across the firm\n\n Required Experience/Skills \n\n • 3–5 years of experience in a front desk, receptionist, or administrative support role, ideally within financial services or a corporate environment\n, • Strong interpersonal skills with a professional and welcoming demeanor\n, • High level of discretion and ability to handle confidential information appropriately\n, • Demonstrated professionalism, reliability, and judgment\n, • Proficient in Microsoft Office Suite and standard office technologies\n\n Preferred Experience/Skills \n\n • Familiarity with visitor and office management systems\n, • Strong organizational skills with a solutions-oriented approach\n, • Proactive approach with the ability to multi-task\n\n Education Requirements \n\n • Bachelor's Degree\n\n

Temp to Perm Front Office Coordinator, New York \n \n Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, you’ll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment. \n \n What you’ll do: \n\n • Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism\n, • Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members\n, • Manage conference room and common-area calendars and coordinate meeting setups\n, • Receive, organize, and distribute incoming mail and packages\n, • Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked\n, • Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas\n, • Coordinate building access for employees and visitors\n, • Assist with internal meetings, company events, and office initiatives\n, • Provide administrative support to internal teams and take on special projects as needed\n\n \n Why you’re perfect for this: \n\n • You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role\n, • You have a polished, professional presence and genuinely enjoy working with people\n, • You’re an exceptional communicator with a warm and service-oriented approach\n, • You’re highly organized and can confidently prioritize multiple requests at once\n, • You’re proactive, resourceful, and comfortable finding solutions independently\n, • You have strong attention to detail and take pride in keeping an office running smoothly\n, • You’re proficient in Microsoft Office and comfortable learning new office systems and technology\n, • You’re a collaborative team player with a positive, can-do attitude\n\n

Patient Care Coordinator \n \n Location: MouradNYC – Facial Plastic & Reconstructive Surgery Office, 5th Avenue, Manhattan \n Employment Type: Full-Time \n Salary Range: $60,000–$70,000 per year \n \n About Us \n \n MouradNYC is a premier Facial Plastic & Reconstructive Surgery practice located in the heart of Manhattan on 5th Avenue. Led by a renowned expert in rhinoplasty, facelifts, and reconstructive procedures, our practice is known for excellence, personalized patient care, and exceptional results. \n \n \n Role Overview \n \n We are seeking a polished, highly organized, and personable Patient Care Coordinator to join our growing team. This is a hands-on, primarily front-office and patient-facing role with additional responsibilities in scheduling, insurance, administrative support, and general office organization. \n The ideal candidate is warm, professional, detail-oriented, and comfortable handling a variety of responsibilities in a fast-paced environment. You will be an important point of contact for our patients, helping to create a welcoming, seamless experience while providing day-to-day administrative support to the practice. \n This role is ideal for someone who enjoys working directly with patients, is proactive and dependable, and takes pride in maintaining a polished and organized office environment. \n Previous experience in a medical, aesthetic, luxury service, or private practice setting is a plus, but we are also open to candidates with strong administrative or customer-facing experience who are eager to learn and grow with the practice. \n \n \n Key Responsibilities \n \n \n Front Desk & Patient Experience \n\n • Greet patients warmly and professionally and provide a high level of service.\n, • Answer phones, emails, and patient inquiries.\n, • Handle patient check-ins, check-outs, payments, and registration.\n, • Handle sensitive patient information with discretion and in accordance with HIPAA requirements.\n, • Assist with intake forms, pre- and post-operative paperwork, and patient communications.\n, • Maintain a welcoming, organized, and professional front-office environment.\n\n Scheduling & Patient Coordination \n\n • Schedule and confirm consultations, procedures, and follow-up appointments.\n, • Coordinate physician and practice calendars and help maintain an efficient daily schedule.\n, • Communicate with patients regarding appointments, procedures, and follow-up care.\n, • Work closely with the physician, surgical team, nurses, and office staff to support smooth patient flow and communication.\n\n Insurance & Administrative Support \n\n • Collect and maintain patient insurance information and documentation.\n, • Assist with insurance-related communications, benefits verification, and prior authorizations.\n, • Maintain accurate patient records within the EMR system.\n, • Assist with medical forms, prescription refill requests, and other administrative tasks as directed.\n, • Monitor office supplies and inventory and help maintain general office organization.\n, • Assist with additional administrative projects and responsibilities as the practice grows.\n\n Qualifications & Skills \n\n • 1+ year of experience in a receptionist, front desk, office administration, hospitality, luxury service, or customer-facing role.\n, • Previous experience in a medical, aesthetic, dermatology, plastic surgery, or private practice setting is a plus.\n, • Excellent verbal and written communication skills.\n, • Warm, polished, and professional demeanor.\n, • Highly organized and detail-oriented with strong follow-through.\n, • Ability to multitask, prioritize, and remain composed in a fast-paced environment.\n, • Strong computer skills and comfort learning new systems and software.\n, • Familiarity with EMR or scheduling systems is preferred but not required.\n, • Strong judgment, discretion, and ability to handle confidential information.\n, • Proactive, resourceful, and willing to assist wherever needed.\n, • Professional appearance and demeanor appropriate for a high-end practice.\n\n Why Join MouradNYC? \n\n • Work alongside one of New York's leading facial plastic surgeons.\n, • Be part of an intimate, high-performing team in a state-of-the-art Manhattan practice.\n, • Gain experience in a luxury healthcare and patient-care environment.\n, • Take on a meaningful role with opportunities to learn and grow.\n, • Play an important part in delivering an exceptional patient experience at a respected aesthetic practice.\n, • If you are organized, personable, professional, and excited to join a close-knit team where you can learn, contribute, and grow, we would love to hear from you.\n

Job Summary: \n Manufacturing company is seeking a professional, courteous, and organized Full-Time Receptionist to serve as the first point of contact for visitors and callers. The ideal candidate will provide front-desk support, handle administrative tasks, and assist with maintaining smooth daily operations in our office. This position is essential to upholding a welcoming and efficient office environment. \n Essential Duties and Responsibilities: \n\n • Greet and welcome all visitors in a professional and friendly manner\n, • Answer, screen, and route incoming calls promptly and accurately\n, • Provide general information in person, by phone, or via email\n, • Receive, sort, and distribute daily mail and packages\n, • Monitor access to the building and maintain visitor log in accordance with office security protocols\n, • Coordinate scheduling for appointments and conference/meeting rooms\n, • Ensure the reception area is clean, organized, and presentable at all times\n, • Assist with clerical duties such as filing, data entry, photocopying, and document preparation\n, • Perform other related administrative duties as assigned\n\n Qualifications and Requirements: \n\n • High school diploma or equivalent required\n, • Prior experience in a receptionist, front desk, or administrative role preferred\n, • Proficient in Microsoft Office Suite (Word, Excel, Outlook)\n, • Professional demeanor and excellent customer service skills\n, • Strong verbal and written communication abilities\n, • Exceptional organizational skills and attention to detail\n, • Ability to handle multiple tasks and prioritize responsibilities effectively\n, • Proactive, resourceful, and able to work independently\n, • Must be able to navigate between floors and climb steps as part of regular duties\n\n \n Schedule: Monday-Friday 8AM - 4:30 PM \n \n Working Conditions: \n\n • This is a full time, in-person position in an office environment\n, • Regular physical activity includes walking between floors and carrying small items (e.g., mail, files)\n, • Must be able to remain in a stationary position for extended periods and operate standard office equipment\n\n Equal Opportunity Employment: \n We are an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws

About Vivify Medical: \n We're a dynamic, independent cardiology practice seeking a dedicated Medical Receptionist to join our team. At Vivify Medical, we prioritize personalized, patient-centered care, empowering individuals to actively participate in their health journey. We emphasize thorough evaluations, proactive screenings, and clear communication, all while maintaining the highest clinical standards. We are equally committed to fostering a positive, collaborative team culture where both our patients and staff can thrive in a welcoming, caring, efficient, and accessible environment. \n \n If you're seeking a role where you can be the welcoming face of our practice, grow professionally in a patient-focused environment, and be part of a supportive team dedicated to optimal patient experiences, Vivify Medical is the place for you. \n \n Job Summary: \n We are seeking a friendly, organized, and detail-oriented Medical Receptionist to be the first point of contact for our growing practice. The ideal candidate will play a crucial role in creating a positive and efficient experience for our patients, both in person and over the phone. This role encompasses a range of administrative and patient-facing responsibilities, requiring excellent communication skills, a professional demeanor, and a strong commitment to patient satisfaction. You will be a key member of our team, ensuring smooth front office operations and providing exceptional patient service. \n \n Responsibilities: \n Patient Interaction and Front Desk Management: \n\n • Serve as the first point of contact for patients, greeting them warmly and professionally in person and on the phone.\n, • Manage the front desk area, ensuring it is welcoming, organized, and efficient.\n, • Answer and direct phone calls, take messages accurately, and handle patient inquiries with courtesy and professionalism.\n, • Schedule and confirm patient appointments, follow-ups, and referrals accurately and efficiently.\n, • Verify patient insurance information and process co-payments and payments according to office policies.\n, • Assist patients with completing necessary forms and paperwork.\n, • Maintain patient confidentiality in accordance with HIPAA guidelines.\n, • Manage patient flow, ensuring efficient check-in and check-out processes.\n, • Address patient concerns and escalate issues to the appropriate personnel when necessary.\n\n Administrative Duties: \n\n • Maintain accurate and up-to-date patient demographic and insurance information in the electronic health record (EHR) system.\n, • Assist with the processing of referrals, prior authorizations, and other administrative tasks as needed.\n, • Manage incoming and outgoing mail, faxes, and electronic communications.\n, • Maintain office supplies and ensure the reception area is well-stocked.\n, • Assist with administrative tasks as needed, including filing, scanning, and data entry.\n, • Ensure the waiting area is clean, comfortable, and organized.\n\n Team Collaboration and Communication: \n\n • Establish and maintain effective communication with other team members, including physicians, nurses, medical assistants, and administrative staff, to ensure smooth workflow and patient care.\n, • Work in conjunction with the attending physician, NP/PA, and medical assistants to facilitate efficient patient flow.\n, • Maintain a high level of accuracy in all clinic business and patient process flow functions.\n, • Contribute to a positive and collaborative team environment.\n\n Qualifications: \n\n • Proven experience working as a receptionist, preferably in a medical office setting.\n, • Familiarity with medical terminology, insurance processes, and HIPAA regulations is a plus.\n, • Proficiency in basic computer skills and EHR systems.\n, • Excellent verbal and written communication skills.\n, • Strong organizational and time-management skills with the ability to multitask\n, • Exceptional customer service and interpersonal skills with a patient-centered approach.\n, • Ability to maintain a professional and courteous demeanor in a busy environment.\n, • High school diploma or equivalent required; Associate's degree or relevant certification is a plus.\n, • Experience with scheduling software and multi-line phone systems.\n\n Benefits: \n\n • Competitive salary + Medical, Dental, and Vision\n, • Opportunities for professional growth and development.\n, • Supportive and collaborative team environment.\n

Job Description The MCS Group has an immediate job opening for an office services associate to work in a high volume law firm in New York, NY. Job responsibilities include print, copy, document imaging, and finishing services. The associate is also responsible for cross-training and assistance in mail services and hospitality. Candidates must possess strong print and copy skills, preferably with high volume and finishing equipment. Monday – Friday 9:00 a.m. - 6:00 p.m. The Office Services Associate must be highly motivated, customer-focused and capable of demonstrating a variety of tasks. The associate is responsible for providing a high level of quality while maximizing productivity. Responsibilities include but not limited to: Mailroom Operations • Incoming mail processing/sorting/distribution, • Outgoing mail processing/metering, • Parcel Shipping & Receiving, • Mail scanned into email, or per practice group’s instructions, • Prioritizing check delivery/scanning Print Center Support and Operations • Document Reprographics (Print/Copy/Scan), • Document Binding, • Bates Labeling, • CD Downloading & Duplication Office Hospitality • Work with firm personnel to support scheduled events held in the firm’s conference rooms, • Set up, break down, and clean up any food, furniture, etc. for in-office meetings, events, etc., • Disinfect all common areas throughout the firm, • Maintain inventory-par levels of office supplies throughout the firm and when inventory is low. Back-Up Reception • Be trained in front-desk receptionist coverage for lunch and lavatory breaks Courier Support • Local courier support for hand deliveries (within ½ mile radius), • Support with third-party courier coordination for longer distances The MCS Group, Inc offers full-time opportunities with full benefits, competitive pay, and career advancement opportunities. For more information on The MCS Group, please visit www.themcsgroup.com. Job Type: Full-time Pay: $23.00 - $24.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Tuition reimbursement, • Vision insurance Work Location: In person

Job Description Staten Island busy dental office looking for front desk receptionist. Responsiblities: Greet and check in patients with professionalism. Answer phone calls and schedule appointments. Ability to multi task in a fast paced environment. Verify insurance and process payments. Prior front dental office experience is mandatory. Strong communication and multitasking skills Knowledge of dentrix is a plus. Must be available to work evening hours. Please email resume only if have dental office experience.

Surrogacy Opportunity Starts at 60K-75K+ with a $1,250 Pre-Screening Bonus Your surrogacy journey could help build the family someone's been dreaming of and whether you're a stay-at-home mom or working full-time, it fits around your life. What You Get • 60,00075,000+ for first-time surrogates, • Up to $95,000+ for experienced surrogates, • $1,250 screening bonus, • Up to $10,000 before you're even pregnant, • Get matched in weeks, not years, • You're in control your timeline, your choice, • 100% of medical, legal, and travel costs covered, • All expenses paid nothing comes out of your pocket, • The nation's only OB-managed surrogacy programWho Can Apply, • Between 20 and 38 years old, • At least one healthy pregnancy and delivery, • BMI under 35, • Smoke-free lifestyle no nicotine products, • Six or fewer previous deliveries, • U.S. citizen or permanent resident living in an eligible stateHow It Works Apply in about 2 minutes and most applicants hear back within 12 business days. • Apply & Get Pre-Approved a free 2-minute application checks your eligibility instantly, • Screening & Medical Evaluation required medical and psychological pre-screening; your $1,250 bonus is paid in milestones as you complete it, • Matching & Legal you review family profiles and choose who to help; independent legal counsel provided at no cost to you, • Transfer, Pregnancy & Beyond physician-led care from embryo transfer through delivery, with a confirmed pregnancy in 46 months1 in 6 Families Struggle to Have a Child. There's More Than One Way to Help Them Grow. Know someone who'd make a great surrogate? Share the opportunity and help a family that's been waiting for years every Advocate earns up to $1,500 per successful referral, no limit. This opportunity can change your life and someone else's. Whether you're doing it to secure your future, support your family, or earn strong income on your own terms, we'll be here every step of the way. Don't Wait Apply Now and See If You Qualify. Our candidates are interested in surrogate, surrogacy, become a surrogate, paid surrogacy, gestational carrier, surrogate mother, part time, full time, flexible, flexible schedule, work from home, remote, stay at home, weekend, evening, jobs for moms, stay at home mom, work from home for moms, flexible jobs for moms, jobs for mothers, nanny, babysitting, childcare, daycare, caregiver, preschool, teacher assistant, tutor, teacher, swim instructor, classroom assistant, education, housekeeping, house cleaning, maid, customer service, call center, retail, cashier, store clerk, restaurant, server, waitress, hostess, barista, office, admin, receptionist, front desk, data entry, dispatcher, personal assistant, administrative assistant, office assistant, medical assistant, dental receptionist, nursing, therapy, fitness trainer, spa, salon receptionist, beauty assistant, bookkeeper, billing specialist, accounting, domestic, gig, trabajos desde casa, trabajos medio tiempo, trabajos para madres, niera, cuidado de nios, subrogacin, madre sustituta #Northeast / Mid-Atlantic (11) • _

Location: Gotham Dental Location: New York, NY Position: Dental Front Desk Pay Range: $28-30 Job Summary: We are looking for an office professional with a friendly attitude and strong organizational skills to serve as our front desk receptionist. In this position, you will greet patients entering the office and create the ultimate patient experience while they wait to see the Dentist or Hygienist. In addition, youll be responsible for answering and managing the phones, scheduling the Doctor(s) and Hygienist schedule of patients. The office is fast-paced and requires multitasking. We offer great benefits and vacation time. We pride ourselves on providing a safe and welcoming atmosphere. If you enjoy people and are committed to doing excellent work, then we want to hear from you. Visit our website at; Primary Job Responsibilities: • Completes daily insurance verifications for all scheduled patients, • Greet all patients by first name with a friendly personality as they arrive and assist them throughout their office visit., • Serve as the face of the company, offering friendly service to those entering the office or calling in on the phone, • Confirm all future appointments, • Assist patients with billing questions, • Submit Insurance Claims with proper attachments and narratives., • Follow-up with unscheduled recare/treatment appointments. Qualifications: • 2-3 years experience preferred, • Associates Degree preferred, • Outstanding professionalism, high moral standards, and a self-motivated work ethic, • Strong communication and interpersonal skills to build trusting relationships with your co-workers and patients, • Driven personality to want to strive to be the best in your profession and provide the best care for our patients. Compensation & Benefits: • Guaranteed Hourly Rate, • Paid Vacation & Paid Holidays, • 401k Program: with matching contributions, • Benefits: (offered at 30 hours or more), • Competitive health, dental, and vision plan, • Life Insurance and Disability Insurance, • Flexible Schedules FLSA Status: Non-Exempt We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.

Rutgers, The State University of New Jersey is seeking a Dental Assistant within Department of Oral and Maxillofacial Surgery-Pre-doctoral Program at the Rutgers School of Dental Medicine (RSDM). The Dental Assistant will assist dentists, residents, and student dentists with dental procedures and patient treatment. The Dental Assistant provides assistance during implant dentistry procedures and is responsible for the dispensing of equipment, instruments, and materials used in the clinic and for maintaining an adequate inventory to meet the needs of the dental students and residents. Additionally, the Dental Assistant carries out a variety of general office receptionist assignments, including front desk and data entry. Essential duties and responsibilities include the following: Identifies and pull selected equipment, instruments and supplies needed for dental procedures. Prepares and set up work area and operatory for the scheduled procedure including turnovers, cleaning, restocking, inventory and ordering of supplies and instruments on a regular basis. Assist in gowning and gloving of residents. Escorts patients from waiting area to operatory and prepare patient for procedure, such as draping, positioning, witnessing patient consent and organizing instrumentation prior to procedure. Checks and records vital signs prior to procedure. Prepares and assists with implant and dental procedures. Assists residents and dental students with dental procedures. Takes X-Rays, including PAN at the request of the attending and/or residents. As assigned, provides receptionist/front desk coverage; provides other related clerical tasks as assigned or needed. Ensures the dispensary area meets all OSHA regulations. FLSA - Nonexempt Grade - 165 Salary Details Minimum Salary - 25.590 Mid Range Salary - 26.090 Maximum Salary - 26.870 Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status - Full Time Working Hours Standard Hours - 35.00 Daily Work Shift - Day Work Arrangement - This position requires a fully on-site work arrangement. Union Description - Teamsters 97 Payroll Designation - PeopleSoft Seniority Unit Terms of Appointment - Staff - 12 month Position Pension Eligibility - PERS Qualifications Minimum Education and Experience - Graduation from an accredited Dental Assisting program. Certifications/Licenses - Certification as a Dental Assistant (CDA) through the Dental Assisting National Board. Possess a valid Dental Radiographic Technology License issued by the State of New Jersey, Department of Environmental Protection. Current BLS certification required. Required Knowledge, Skills, and Abilities - Must be computer literate. Preferred Qualifications - Two years as a CDA is preferred. Experience with additional software products utilized by the department is preferred. Equipment Utilized Physical Demands and Work Environment - PHYSICAL DEMANDS: Position requires standing 2/3 of the time; walking 2/3 of the time; requires sitting 1/3 of the time; use of hands/fingers 2/3 of the time; reach with hands and arms 1/3 of the time; stoop, kneel, crouch or crawl 1/3 of the time; talk or listen when appropriate 100% of the time. Must be able to help lift patients, heavy boxes weighing up to forty (40) pounds, instruments set weighing up to twenty (20) pounds; must be able to lift dental supplies above the head. WORK ENVIRONMENT: Clinic and Office operations, moderate noise.

Multi-specialty dental office located in Mid-town Manhattan is currently seeking a front desk receptionist to join our team.Requirements for this position is as follows:.Must be proficient in Dentrix and Dexis.Responsibilities include but are not limited to:.Scheduling appointments on multiple phone

The Medical Office Receptionist is responsible for managing the front office, triage phone calls, scheduling, billing, filing and assisting with data entry and registration.A successful candidate will have good organizational skills and the ability to effectively communicate.Location: 4 days per wee

Seeking an energetic and personable front desk receptionist for our Union, NJ Location.The receptionist will work closely with office staff to notify them of incoming calls, prepare outgoing mail and make copies or fax documents.Manage office tasks while also answering calls from customers, employee

The Patient Coordinator executes all front office duties and provides support to patients, providers, and support staff. Job Summary: Full-Time Patient Coordinator at our Park Avenue Office. Patient Coordinator/Medical Receptionist:.

Proficiency in Microsoft Office Suite and basic office equipment. Proven experience as a front office assistant or receptionist. We are seeking a dedicated and personable Front Office Assistant to join our dynamic team.

The Office Manager is responsible for overseeing daily office operations while delivering a highly professional front-of-house and receptionist function. Liaise with Account Managers regarding scheduling, deliveries, and collections.

A busy office is seeking a dependable Receptionist to manage the front desk and support daily office operations.This role requires someone who is organized, emotionally steady, and able to create a welcoming and professional atmosphere for visitors and staff.The Receptionist will handle incoming cal

Four Seasons Hotel New York is seeking a Front Office Receptionist with a passion for excellence and great enthusiasm in providing exceptional service standards.Four Seasons Hotels and Resorts have been ranked FORTUNE magazine's 100 Best Companies to Work every year since 1998.Rising over Manhattan'

Receptionist & Office Services Clerk.This position will support providing front desk, reception, switchboard, mailroom, and general administrative support in a professional office environment.The ideal candidate will have prior mailroom/shipping and receiving experience, strong customer service skil

Receptionist Front Desk Position.Receptionist Front Desk Position in Dental Office in lower Manhattan (Chinatown) area.Part time and Full time position are available.Must be patient-oriented, friendly, and personable.The position involves greeting patients, making appointments, answering phones, col

New York, New York, United States.SPS Global is seeking a polished and service-oriented Executive Receptionist to manage front office operations while supporting hospitality and workplace services.This multi-faceted role ensures a professional and welcoming environment for employees, clients, and vi

Handle incoming and outgoing mail, deliveries, and courier services.

We are looking for an office professional with a friendly attitude and strong organizational skills to serve as our front desk receptionist.

We are looking for a dental receptionist to join our team.The ideal candidate will have experience working in a dental office and will be able to handle all aspects of the front desk duties.Responsibilities include but are not limited to scheduling appointments, answering phones, and managing patien

Job Description Benefits Pulled from the full job description • Paid training, • Parental leave, • Health insurance, • Paid time off, • Vision insurance, • Dental insurance, • Paid sick time Full job description Position Summary The Receptionist/ Patient Care Coordinator will strive to deliver five-star concierge-level customer service to every patient from their initial evaluation through each subsequent contact until discharge. This includes fielding and responding to patient questions and requests and providing prompt, thorough follow-up. The ability to travel between offices and flexibility (with notice) to cover additional shifts or work extended ours is required Accountabilities The Receptionist / Patient Care Coordinator is the face of the practice and must make an excellent first impression. Friendly, outgoing, engaging, with a positive, can-do attitude, commitment to delivering an excellent patient experience, and the highest standards of professionalism and courtesy are required. This position reports to the Office Manager who may at times not be onsite and therefore requires confidence, resourcefulness, an entrepreneurial spirit, and superior problem-solving capabilities, as well as the ability to work independently without direct day-to-day supervision. Success will be measured based upon the following: • Displaying top notch professional etiquette in all interactions with both patients and H&D staff., • Articulate and strong communication skills both written and verbal, including use of correct grammar, spelling, and punctuation., • Attention to details and consistent follow-up to ensure accuracy and process completion., • Crisis management skills; the ability to triage unexpected events to help mitigate any adverse effects on the practice or patient., • Discretion when handling confidential information., • Willingness to go the extra mile to ensure a positive patient experience. Day-to-Day Operations: • Check in patients for their appointments and collect copays., • Cancel and/or reschedule patients as needed., • Assist new patients in completion of intake paperwork., • Respond to all phone and email queries., • Monitor and follow-up on needed referrals., • Fill last minute cancellations from the clinic’s waitlist., • Close-out and reconciliation of daily receipts., • Run copay reports daily to ensure optimal collection rates., • Daily quality assurance checks., • Legal Compliance: Follow all federal and state laws and guidelines (e.g, Medicare, HIPAA). Technical Skills • Basic office technology skills including Microsoft Office Suite (Outlook, Word, Excel, Teams), PDF, Scanners, copy machines and fax machines, Telephone, • Electronic Medical Records (EMR) systems and online scheduling (we use PromptEMR), • Familiarity with medical terminology and HIPAA compliance regulations Education/Prior Experience: • High School Diploma (associate degree or higher preferred), • Minimum of 1-year front desk experience in a healthcare setting (required), • Familiarity with healthcare insurance billing policies and procedures (desirable) About H&D Physical Therapy H&D Physical Therapy is a therapist-owned, family-oriented practice that prioritizes personalized, one-on-one care over the pressures of large-scale, high-volume settings. With locations across Manhattan and Brooklyn and onsite partnerships at top firms, we foster a supportive, collaborative environment for both our patients and our team. We specialize in: • Orthopedics and sports rehab, • Pelvic floor therapy (all genders), • Vestibular and balance disorders, • TMJ, post-surgical recovery, and complex pain We are committed to delivering exceptional care to every patient, focusing on their individual goals and needs. Unlike larger, high-pressure environments that prioritize volume over quality, H&D values work-life balance and offers a mentorship-driven culture where clinical excellence thrives. Better Begins Here. With us—and with you. Job Type: Full-time Pay: $20.00 - $24.00 per hour Expected hours: 40 per week Benefits: • Dental insurance, • Health insurance, • Paid sick time, • Paid time off, • Paid training, • Parental leave, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Ability to Relocate: • New York, NY 10128: Relocate before starting work (Required) Work Location: In person

ReceptionistWe're seeking a Receptionist to join our team. As a Receptionist you will:Consistently offer the highest level of personalized member customer service while maintaining a positive, enthusiastic and helpful attitudeGreet and welcome new fitness center members, assist with membership enrollment and front desk operationsCoordinate with Manager to ensure accurate payrollAssist and provide information for financial tracking reportsAssist and maintain accurate tracking of locker and towel service program and inventory itemsAssist with accurate fitness center membership reports and complete monthly membership auditsRespond to Member's concerns, suggestions and complaints in a timely, professional and consistent manner.Assist with keeping the fitness centers well stocked and cleanOther duties as neededQualifications:Minimum of a High School diploma obtainedStrong organizational skills and customer-service oriented approachKnowledge of Google applications and Microsoft Office applicationsHighly developed written and verbal communication skillsCPR/FA certifications within 90 days of hireResidents of California, Colorado, New York, and Washington: Per pay transparency requirements, the compensation for this position ranges from $15.00/hour to $25.00/hour. Pay is dependent on factors including site location, specialty, certifications and work experience as well as other business needs. Exos offers a comprehensive benefits package for all full time employees (all benefits are subject to eligibility requirements), which includes health insurance, life and disability benefits, 401(k) plan, and paid time off. Additionally, Exos offers a variety of part time benefits (subject to eligibility requirements).Think you're a good fit? Check out our internships, apply for a job, or send your resume to be considered when a new position opens.In order to ensure you're communicating with EXOS' team members, and to prevent scams or other suspicious activity, please apply directly through the links below and only respond to @teamexos.com email addresses.During the recruiting process, EXOS will never ask for your credit card information or request any form of payment from you. If you receive any communication requesting such information or a payment, please immediately contact privacy@teamexos.com.For nearly 30 years, Exos has been dedicated to getting people ready for the moments that matter by promoting a holistic approach to health. As an elite coaching company, Exos applies its evidence-based methodology to programming designed to unlock the potential in everyone from corporate employees, to elite athletes, military operators, and beyond.We "get you ready" for the moments that matter — whether that's striving to excel at work, or training for a major athletic event. Our employer solutions include fitness center management, on-site coaching and classes, and the Exos app, as well as immersive team-building experiences, executive coaching, and personal development programming. Our professional athlete training programs propel elite athletes to new heights in the NFL combine and NBA Draft each year, and our practitioner education courses and workshops provide industry professionals ongoing opportunities for development.We've never been the type to accept the status quo. We're all about studying, learning, innovating, and making waves. And we feel that it's our responsibility to help others because we know there's a better way. That better way is Exos Readiness.We are an equal opportunity employerEXOS is proud to be an equal opportunity employer. We are committed to creating an inclusive and welcoming workplace for all. We invite applicants from a wide variety of identities, ideas, perspectives and experiences and encourage people from underrepresented backgrounds to apply. Exos offers reasonable accommodations to job applicants with disabilities.Learn more here:EEO is the LawEEO is the Law Supplement

Dental Assistant Rutgers, The State University of New Jersey is seeking a Dental Assistant within Department of Oral and Maxillofacial Surgery-Pre-doctoral Program at the Rutgers School of Dental Medicine (RSDM). The Dental Assistant will assist dentists, residents, and student dentists with dental procedures and patient treatment. The Dental Assistant provides assistance during implant dentistry procedures and is responsible for the dispensing of equipment, instruments, and materials used in the clinic and for maintaining an adequate inventory to meet the needs of the dental students and residents. Additionally, the Dental Assistant carries out a variety of general office receptionist assignments, including front desk and data entry. Essential duties and responsibilities include the following: Identifies and pull selected equipment, instruments and supplies needed for dental procedures. Prepares and set up work area and operatory for the scheduled procedure including turnovers, cleaning, restocking, inventory and ordering of supplies and instruments on a regular basis. Assist in gowning and gloving of residents. Escorts patients from waiting area to operatory and prepare patient for procedure, such as draping, positioning, witnessing patient consent and organizing instrumentation prior to procedure. Checks and records vital signs prior to procedure. Prepares and assists with implant and dental procedures. Assists residents and dental students with dental procedures. Takes X-Rays, including PAN at the request of the attending and/or residents. As assigned, provides receptionist/front desk coverage; provides other related clerical tasks as assigned or needed. Ensures the dispensary area meets all OSHA regulations. FLSA - Nonexempt Grade - 165 Salary Details Minimum Salary - 25.590 Mid Range Salary - 26.090 Maximum Salary - 26.870 Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status - Full Time Working Hours Standard Hours - 35.00 Daily Work Shift - Day Work Arrangement - This position requires a fully on-site work arrangement. Union Description - Teamsters 97 Payroll Designation - PeopleSoft Seniority Unit Terms of Appointment - Staff - 12 month Position Pension Eligibility - PERS Qualifications Minimum Education and Experience - Graduation from an accredited Dental Assisting program. Certifications/Licenses - Certification as a Dental Assistant (CDA) through the Dental Assisting National Board. Possess a valid Dental Radiographic Technology License issued by the State of New Jersey, Department of Environmental Protection. Current BLS certification required. Required Knowledge, Skills, and Abilities - Must be computer literate. Preferred Qualifications - Two years as a CDA is preferred. Experience with additional software products utilized by the department is preferred. Equipment Utilized Physical Demands and Work Environment - PHYSICAL DEMANDS: Position requires standing 2/3 of the time; walking 2/3 of the time; requires sitting 1/3 of the time; use of hands/fingers 2/3 of the time; reach with hands and arms 1/3 of the time; stoop, kneel, crouch or crawl 1/3 of the time; talk or listen when appropriate 100% of the time. Must be able to help lift patients, heavy boxes weighing up to forty (40) pounds, instruments set weighing up to twenty (20) pounds; must be able to lift dental supplies above the head. WORK ENVIRONMENT: Clinic and Office operations, moderate noise.

Rutgers, The State University of New Jersey is seeking a Dental Assistant within Department of Oral and Maxillofacial Surgery-Pre-doctoral Program at the Rutgers School of Dental Medicine (RSDM). The Dental Assistant will assist dentists, residents, and student dentists with dental procedures and patient treatment. The Dental Assistant provides assistance during implant dentistry procedures and is responsible for the dispensing of equipment, instruments, and materials used in the clinic and for maintaining an adequate inventory to meet the needs of the dental students and residents. Additionally, the Dental Assistant carries out a variety of general office receptionist assignments, including front desk and data entry. Essential duties and responsibilities include the following: Identifies and pull selected equipment, instruments and supplies needed for dental procedures. Prepares and set up work area and operatory for the scheduled procedure including turnovers, cleaning, restocking, inventory and ordering of supplies and instruments on a regular basis. Assist in gowning and gloving of residents. Escorts patients from waiting area to operatory and prepare patient for procedure, such as draping, positioning, witnessing patient consent and organizing instrumentation prior to procedure. Checks and records vital signs prior to procedure. Prepares and assists with implant and dental procedures. Assists residents and dental students with dental procedures. Takes X-Rays, including PAN at the request of the attending and/or residents. As assigned, provides receptionist/front desk coverage; provides other related clerical tasks as assigned or needed. Ensures the dispensary area meets all OSHA regulations. FLSA - Nonexempt Grade - 165 Salary Details Minimum Salary - 25.590 Mid Range Salary - 26.090 Maximum Salary - 26.870 Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status - Full Time Working Hours Standard Hours - 35.00 Daily Work Shift - Day Work Arrangement - This position requires a fully on-site work arrangement. Union Description - Teamsters 97 Payroll Designation - PeopleSoft Seniority Unit Terms of Appointment - Staff - 12 month Position Pension Eligibility - PERS Qualifications Minimum Education and Experience - Graduation from an accredited Dental Assisting program. Certifications/Licenses - Certification as a Dental Assistant (CDA) through the Dental Assisting National Board. Possess a valid Dental Radiographic Technology License issued by the State of New Jersey, Department of Environmental Protection. Current BLS certification required. Required Knowledge, Skills, and Abilities - Must be computer literate. Preferred Qualifications - Two years as a CDA is preferred. Experience with additional software products utilized by the department is preferred. Equipment Utilized Physical Demands and Work Environment - PHYSICAL DEMANDS: Position requires standing 2/3 of the time; walking 2/3 of the time; requires sitting 1/3 of the time; use of hands/fingers 2/3 of the time; reach with hands and arms 1/3 of the time; stoop, kneel, crouch or crawl 1/3 of the time; talk or listen when appropriate 100% of the time. Must be able to help lift patients, heavy boxes weighing up to forty (40) pounds, instruments set weighing up to twenty (20) pounds; must be able to lift dental supplies above the head. WORK ENVIRONMENT: Clinic and Office operations, moderate noise.

Medical weight loss clinic looking for an experienced medical office administrative assistant / front desk. ONLY THOSE LOOKING FOR LONG TERM NEED APPLY WE ARE LOOKING FOR SOMEONE WELL SPOKEN, RESPONSIBLE, RELIABLE, AND FLEXIBLE WITH THE ABILITY TO MULTITASK • Welcoming guests and greet people who visit the office, • Answer, screen and forward incoming phone calls, • Properly collect and enter patient data, • Relay relevant information to patients regarding scheduling, weight loss program, and payment policies, • Collecting payments and past due balances, • Sales of meal replacements and weight loss supplements, • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing, • Provide basic and accurate information about practice in-person and via phone/email, • Ensure reception area is tidy and presentable, • Scheduling appointments, • Multi-tasking, • Strong communication skills and phone etiquette, • Good time management and organizational skills., • Professionalism, reliability and attention to detail, • Strong computer skills, • Professional attitude and appearance, • Solid written and verbal communication skills, • Ability to be resourceful and proactive when issues arise Current Hours during pandemic (Approx 30h/week) • Must be able to work Saturdays POSSIBILITY OF MORE HOURS FOR THE RIGHT PERSON

Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals. Receptionist- Front Desk Responsibilities: • Open and close reception front desk (8:30AM 5:30PM), • Act as a "go to" point of contact for clients and guests, • Answer incoming calls and routing them to the appropriate parties, • Answer emails regarding facilities and needs of the office, • Monitoring front reception area, • Reserving visitor offices and overseeing communal office and meeting spaces, • Reserve conference rooms and coordinate with external catering companies to provide catering for meetings Administrative Assistant Responsibilities: • Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs., • Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day., • Arranging catering as needed, • Register professionals for conferences and networking events, • Other ad hoc requests as needed, • Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals Education: Bachelor's Degree or equivalent work experience required Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment General Requirements: • Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint), • Excellent telephone etiquette, • Professional demeanor and appearance, • Ability to provide exemplary service to clients and co-workers, • Excellent verbal and written communication skills, • Well-organized, with strong attention to detail, • Ability to prioritize work and handling multiple tasks simultaneously, • Flexibility in terms of accepting process changes, variable work volume and new ideas, • A team player with the ability to work with diverse personalities, • Knowledge with Concur a plus Compensation $65,000 - $75,000 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, renowned for its leadership and culture of professionalism and discretion since 1873. With offices in New York City, Hudson Valley, The Hamptons, Connecticut, New Jersey, Palm Beach, and Miami, our brokers set the standard in the industry through their dedication, expertise, and exceptional track record. We are seeking a dynamic and professional Receptionist & Administrative Assistant to manage all lobby and reception desk functions. This role is responsible for greeting visitors, scheduling conference rooms, and providing part-time administrative assistance to agents. The ideal candidate will also assist with coordinating meetings, catering, and various administrative projects as needed. Reception Duties: • Manage the reception area, including answering phones and greeting visitors., • Maintain office calendar, schedule messenger requests, and notify agents of package arrivals., • Distribute office attendance updates and notify staff of unclaimed commission checks., • Update and maintain the office directory, floor plan, and licensing records., • Ensure front desk and conference rooms are organized and prepared for meetings., • Facilitate communication between agents and internal departments (Accounting, Marketing, Human Resources, etc.)., • Accurately type, prepare, and coordinate board packages as instructed by agents., • Provide administrative support, including drafting exclusive agreements, extensions, leases, riders, letters, deal summaries, and commission bills., • Assist agents with mailing, faxing, and messenger services., • Maintain consistency and high-quality standards in all work products., • Assist with special projects as needed., • Manage listings database tasks such as entering listings, updating open houses, adjusting prices, and making online alterations. Administrative Duties: • Prepare and copy board packages as directed by agents., • Assist agents with uploading listing photos, running credit reports, and responding to client inquiries., • Proofread all deliverables, communications, and documents to ensure accuracy., • Maintain the agent mailbox directory., • Provide backup administrative support when required., • Support special projects as assigned.

A busy office is seeking a dependable Evening Receptionist to manage the front desk and support daily office operations. This role requires someone who is organized, emotionally steady, and able to create a welcoming and professional atmosphere for visitors and staff. The Receptionist will handle incoming calls, greet guests, assist with scheduling, and support administrative tasks while ensuring the office runs smoothly throughout the day. The ideal candidate is mature, responsible, and comfortable working in a fast paced environment while maintaining a calm and friendly demeanor. This is a great opportunity for someone who enjoys interacting with people, staying organized, and being an important part of a professional office team. Key Responsibilities: • Greet visitors and manage the front desk, • Answer and direct incoming phone calls, • Assist with scheduling and basic administrative tasks, • Maintain an organized and welcoming reception area, • Support office staff with general administrative needs, • Ensure smooth front desk operations throughout the day Qualifications: • Prior receptionist or office experience preferred, • Strong communication and interpersonal skills, • Responsible, dependable, and professional, • Calm and composed in a busy office environment, • Organized with strong attention to detail, • Must be Yiddish Speaking Location : Boro Park/ Monroe Type : Full time (5:00/ 6:00 -Midnight) Salary : $25$30/hour To get the full list of current career opportunities, WhatsApp 732-800-7633 Refer a friend and earn up to $1,500 upon a successful hire

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Duration: 3 months Location: New York, NY 10027 Shift Timings: Mon-Fri (8:30 AM-4:30 PM) Pay: USD 20/hr-USD 22/hr Position summary: The Administrative Assistant provides front-office and general administrative support in a busy, high-volume office environment. The position serves as a primary point of contact for callers and visitors, manages multiple incoming phone calls, assists with routine administrative tasks, and processes incoming mail. Key Responsibilities: • Answer and respond to incoming telephone calls in a professional and courteous manner., • Handle multiple phone calls simultaneously and direct callers to the appropriate person or department., • Greet and assist constituents and visitors who come into the office., • Provide information and general assistance to constituents as appropriate., • Perform a variety of general administrative and clerical duties. Minimum Qualifications: • 1+ year of administrative, clerical, receptionist, customer service, or office support experience preferred., • Strong verbal and interpersonal communication skills., • Ability to handle a high volume of incoming calls professionally., • Excellent customer service skills and ability to interact courteously with constituents and visitors., • Strong organizational and multitasking skills. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.

The Medical Assistant 3 Receptionist 3 plays a critical dual role in healthcare settings by providing both clinical support and front-desk administrative services. This position ensures smooth patient flow by managing appointment scheduling, patient check-ins, and maintaining accurate medical records while also assisting healthcare providers with clinical tasks such as taking vital signs and preparing patients for examinations. The role demands a high level of professionalism, empathy, and organizational skills to create a welcoming environment for patients and support efficient healthcare delivery. By effectively coordinating communication between patients, medical staff, and external parties, the Medical Assistant 3 Receptionist 3 contributes significantly to the overall patient experience and operational success of the healthcare facility. This position requires adaptability and multitasking abilities to balance administrative duties with clinical responsibilities seamlessly. Responsibilities: • Greet and register patients upon arrival, verifying personal and insurance information accurately., • Schedule and confirm patient appointments using electronic health record (EHR) systems., • Answer incoming calls, respond to patient inquiries, and direct calls to appropriate medical personnel., • Assist healthcare providers by taking and recording vital signs, medical histories, and preparing patients for examinations., • Maintain and update patient medical records ensuring confidentiality and compliance with healthcare regulations., • Coordinate patient flow to minimize wait times and optimize clinic efficiency., • Manage billing and insurance documentation as needed to support administrative processes., • Ensure the reception area is organized, clean, and stocked with necessary supplies., • Collaborate with clinical and administrative teams to facilitate effective communication and patient care. Skills: The required skills enable the Medical Assistant 3 Receptionist 3 to efficiently manage patient interactions and clinical support tasks, ensuring accuracy and professionalism in all communications. Proficiency with EHR systems and office software is essential for maintaining patient records and scheduling appointments, which directly impacts clinic workflow. Strong organizational and multitasking skills allow the individual to balance front-desk responsibilities with clinical duties without compromising quality or patient care. Effective communication skills are used daily to interact compassionately with patients and coordinate with healthcare providers and administrative staff. Preferred skills such as bilingualism and knowledge of billing enhance the ability to serve diverse patient populations and support the financial aspects of healthcare operations. Minimum Qualifications: • High school diploma or equivalent., • Certification as a Medical Assistant (CMA) or Registered Medical Assistant (RMA) from an accredited program., • Minimum of two years of experience in a medical assistant or receptionist role within a healthcare setting., • Proficiency with electronic health record (EHR) systems and standard office software., • Strong understanding of medical terminology and healthcare privacy regulations (e.g., HIPAA). Preferred Qualifications: • Associate degree in Medical Assisting or related healthcare field., • Experience with medical billing and coding procedures., • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States., • Advanced customer service training or certification., • Familiarity with scheduling software and telehealth platforms.

Deliver Exceptional First Impressions in Midtown Manhattan - Join Us as a Lead Dental Office Receptionist 286 Madison Dental is hiring a polished, patient-focused Lead Dental Office Receptionist to help guide the front office experience in our modern, multi-specialty Manhattan practice.Located in t

Job Description Administrative Assistant/ Medical Front Desk Receptionist Summary of Responsibilities This position will work directly with the Administrator (or Front Office Supervisor if applicable) for the smooth functioning of the reception/registration aspects of our Center. He/she will be primarily responsible for maintaining the daily schedule, answering multiple phone lines, and obtaining patient registration information on a daily basis. In addition, the Patient Services Coordinator will enter the demographic and insurance information into the billing system and verify that a pre-authorization number is obtained from the insurance company when required. Qualifications • High School Graduate, • Trained in Medical Office protocol., • At least one year of experience in a Medical Office setting with a working knowledge of Medical terminology. Prior experience with scheduling desired., • Previous experience with multiple phone lines, and routine front office equipment, e.g. fax, copier, postage machine., • Above average computer skills needed, e.g. experience in all aspects of MS Office., • Pre-employment physical with additional testing as required to meet OSHA standards. Job Relationships • Works under the direction of the Administrator (or Front Office Supervisor if applicable); reports to the Administrator., • Works cooperatively with Endoscopy Center co-workers, the staff of Physicians utilizing the Endoscopy Center and the external billing company representatives., • Presents a friendly, courteous, and helpful manner in all interactions with patients and other offices. Physical Activities and Requirements • Possesses good physical health, capable of working in a demanding environment., • Able to perform the basic functions of the job including extended hours, standing, bending, and stretching with frequent trips to all areas of the Center., • Able to lift, and carry supplies and equipment as needed., • Possesses manual dexterity, hearing acuity, and visual acuity, which are important to the performance of the job tasks., • Speaks clearly and distinctly to perform extensive communication with other staff members, patients, and their families/escorts, physicians, vendors and other third parties., • Appears professional at all times., • Wears professional attire as dictated by center policy. Responsibilities The duties and responsibilities of the Patient Service Coordinator include, but are not limited to: • Schedules the appointment and completes patient demographic and insurance information, • Accurately schedule a patient for a procedure or change an appointment in the automated scheduling system., • Calls patients that chose the phone interview option to complete their registration form, asking all questions in a professional manner., • Accurately enter data into all billing screens., • Reviews all registration forms generated from the computer or received by fax. Follows up by phone call, if any pertinent information is incomplete., • Obtains pre-authorization for procedures at the Center, • Checks every patient’s insurance to see if an authorization is needed for a procedure at the Center., • Calls the Professional office to obtain referrals for the procedure. If the procedure location is listed on the referral, obtains a copy of the referral for our chart. Inputs the authorization number to the appropriate screen, when required., • Prints list of completed patient information prior to date of procedures, thereby checking for completeness. Any missing information or authorization is to be obtained no later than the working day prior to the procedure date., • Prepares and reviews data prior to the day of the procedure, • Verifies the accuracy of the next day’s schedule and prints the completed registration forms and appointment schedule from the billing system on the morning of the working day prior to procedure date to ensure that all data is complete., • Assembles chart paperwork and checks that all papers have the patient’s identification sticker., • Calls all patients the day before the procedure as a reminder of the date and time and verifies that patient knows how to get to the facility. Reminds patient to bring their insurance card with them and why this is necessary., • Prints billing sheet the working day prior to the procedure date. Places sheet in designated location in the Procedure area., • Prepares the patient identification bracelet., • Verifies the presence of a consent form for the procedure., • Greets Patients on the day of the procedure, • Greets the patient and escort in a friendly and professional manner., • Verifies the correct procedure and correct physician with the patient and has the patient sign the consent. Then signs and dates the consent as the witness.., • Verifies the correctness of the information on the ID bracelet, utilizing proper patient identification then applies it to the patient’s wrist., • Asks the patient to review and sign the registration form, noting any changes. Makes a copy of the front and back of the insurance cards and verifies the information on the card against the registration form. Enters any changes into the billing system., • Explains the center policy on Advanced Directives, Patient Rights and Responsibilities to the patient., • Explains the Financial Policy to the patient, obtains the patient’s signature, records the date and returns a copy to the patient., • Assembles the chart, places the chart on a clipboard, leaving the Pre-Assessment Record on top for the Admitting Nurse., • Asks the patient and escort to sit in the reception area and notifies the nursing staff to make them aware that the patient is ready., • Answers the questions of family/friends regarding the progress of the procedure and informs them of any delays (the Recovery room Nurse will keep the Patient Services Coordinator notified)., • Directs the family/friends to the Recovery Room as needed, explaining to them the reasoning for only one family member per patient., • Miscellaneous Duties, • Efficiently and courteously answers multiple phone lines and directs calls as appropriate. Able to give clear, concise directions to the Center., • Maintains an adequate inventory of stationary, printed forms, copy paper and dictation tapes and coordinates ordering with his/her supervisor., • Maintains a supply of charts compiled., • Places initialed copy of Pathology report in chart and files medical charts as needed., • Operates and troubleshoots computer, fax, copier and printer., • Troubleshoots Microsoft Outlook, the electronic medical record system, the billing system, prints reports and prepares daily tape backup., • Informs their supervisor of any problem with the schedule (e.g. no shows, cancellations, delays)., • Opens the Center in the am for patients, turning off the alarm and checking for any signs of unauthorized entrance., • Keeps the reception area neat and clean during the day (throwing out cups, straightening magazines, etc.), • Completes any request for a copy of medical records at the direction of the Facility Manager., • When directed, can initiate the “911” call, and gives information according to policy., • Performs additional duties as directed (within the scope of training) e.g. gives pre-procedure instructions to patients., • Attends all staff meetings and in-service classes on regularly scheduled days

Job Description Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, renowned for its leadership and culture of professionalism and discretion since 1873. With offices in New York City, Hudson Valley, The Hamptons, Connecticut, New Jersey, Palm Beach, and Miami, our brokers set the standard in the industry through their dedication, expertise, and exceptional track record. Position Summary: We are seeking a dynamic and professional Receptionist & Administrative Assistant to manage all lobby and reception desk functions. This role is responsible for greeting visitors, scheduling conference rooms, and providing part-time administrative assistance to agents. The ideal candidate will also assist with coordinating meetings, catering, and various administrative projects as needed. Reception Duties: • Manage the reception area, including answering phones and greeting visitors., • Maintain office calendar, schedule messenger requests, and notify agents of package arrivals., • Distribute office attendance updates and notify staff of unclaimed commission checks., • Update and maintain the office directory, floor plan, and licensing records., • Ensure front desk and conference rooms are organized and prepared for meetings., • Facilitate communication between agents and internal departments (Accounting, Marketing, Human Resources, etc.)., • Accurately type, prepare, and coordinate board packages as instructed by agents., • Provide administrative support, including drafting exclusive agreements, extensions, leases, riders, letters, deal summaries, and commission bills., • Assist agents with mailing, faxing, and messenger services., • Maintain consistency and high-quality standards in all work products., • Assist with special projects as needed., • Manage listings database tasks such as entering listings, updating open houses, adjusting prices, and making online alterations. Administrative Duties: • Prepare and copy board packages as directed by agents., • Assist agents with uploading listing photos, running credit reports, and responding to client inquiries., • Proofread all deliverables, communications, and documents to ensure accuracy., • Maintain the agent mailbox directory., • Provide backup administrative support when required., • Support special projects as assigned. Requirements • Bachelor’s degree required., • 1-2 years of experience in a corporate environment, preferably in real estate, communications, or a related industry., • Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Photoshop, Outlook)., • Strong organizational and time management skills with the ability to multitask and meet deadlines., • Excellent communication, customer service, and interpersonal skills., • Professional demeanor with the ability to maintain confidentiality and handle sensitive information. Benefits We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan. $45,000 - $47500 annual salary Paid Time and Holidays Off We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year. Equal Opportunity Employer Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Job Description #temporary SPS Global is seeking a polished and service-oriented Executive Receptionist to manage front office operations while supporting hospitality and workplace services. This multi-faceted role ensures a professional and welcoming environment for employees, clients, and visitors while maintaining high standards of workplace presentation and operational efficiency. The ideal candidate is highly organized, detail-oriented, and committed to delivering a 5-star customer experience across reception, hospitality, and office support services. Job Overview The Executive Receptionist provides exceptional service by managing front office operations while supporting hospitality functions across the workplace. Responsibilities include greeting visitors, answering inbound calls, coordinating meeting room logistics, and ensuring the proper setup and presentation of food and beverages for meetings, conferences, and corporate events. In addition to reception duties, this role supports mail and office services operations and assists with general facilities tasks to ensure a seamless and professional workplace experience. Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership What You'll DoReception & Concierge Services Provide 5-star customer service to employees, visitors, and clients Answer incoming telephone calls and route callers to the appropriate department Greet visitors, log them into the visitor system, and ensure NDA compliance Activate temporary employee badges and manage access cards Escalate security concerns when necessary Maintain a clean, professional, and organized reception area Train backup personnel on reception procedures and policies Hospitality & Workplace Experience Stock and maintain food and beverage areas including pantry, barista stations, kitchens, and conference rooms Assist with meeting room setups and breakdowns for onsite meetings and events Coordinate catering and hospitality support for meetings and conferences Maintain cleanliness and presentation standards across hospitality areas Mail & Office Services Support Sort and distribute mail and packages Receive and track inbound deliveries and notify employees Provide backup support for mail and office services operations Monitor office supplies and replenish inventory as needed Administrative & Operational Support Schedule meeting rooms and assist with administrative tasks Perform light facilities support such as organizing workspaces and minor maintenance tasks Proactively identify additional tasks during downtime Build professional relationships with employees, clients, and internal teams What We're Looking ForRequired High School Diploma or equivalent 1–3 years of experience in reception, concierge, hospitality, or administrative roles Strong verbal and written communication skills Proficiency with Microsoft Office Suite and ability to learn workplace technology systems Strong organizational and time-management skills Ability to multitask and prioritize responsibilities efficiently Professional appearance and adherence to company policies Preferred Experience working in a corporate office or workplace services environment Experience supporting hospitality or meeting coordination Competencies Client-focused with commitment to 5-star service delivery Strong integrity and professional business ethics Excellent verbal and written communication skills Strong organizational skills with attention to detail Ability to maintain confidentiality and handle sensitive information Results-driven with strong time management and prioritization skills Adaptable and capable of managing multiple responsibilities simultaneously Collaborative team player with strong interpersonal skills Proactive mindset with ability to work independently Physical Requirements Ability to lift or move packages up to 40 lbs. Ability to walk, bend, kneel, stand, or sit for extended periods Manual dexterity for operating office equipment such as phones, copiers, and scanners Vision abilities including close vision, distance vision, peripheral vision, depth perception, and focus adjustment Ability to work on a computer for extended periods Travel: None or negligible Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors. Vacancy Status: This posting is for an existing vacancy. Pay Range $18—$18 USD WHAT WE OFFER • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities., • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do., • We Recognize Talent: We offer a variety of recognition programs for all levels of employees., • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason., • Bonuses: Are available for employee and client referrals for current employees., • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts., • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering. About SPS SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings. Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. To view our privacy policy, click on the link below: Data Privacy Statement Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.