Operations & Administrative Assistant (Part time)
hace 20 horas
Estepona
Boundless Life is redefining the way families live, work, and learn by offering a unique nomadic lifestyle that blends professional commitments with enriching personal growth. We provide family-friendly accommodations, an innovative education system that travels with you, and vibrant communities for families who share a passion for exploration. Our mission is to create immersive "live abroad" experiences that foster connections, growth, and lifelong learning. The Role As an Operations & Administrative Assistant, you will play a key role in ensuring smooth operations across all teams on-site, with a primary focus on administration-related tasks. You will support both the Education and Hospitality crews while working closely with the General Manager (GM) and Education Center Director (ECD) to manage finance-related processes, hiring administration, contracts, budgeting, logistics, and operational planning. This is a part-time position, 2.5 days per week, 8 hours per day. Depending on performance and evolving business needs, there is a possibility to convert to full-time. What You’ll Do Finance & Administration Upload invoices to the finance system and track payments. Book invoices and landlord receipts into Payhawk. Maintain a finance tracker for budgeting and planning. Calculate monthly charges for team members staying in Boundless Homes. Process team invoicing for rent and bills monthly. Track invoices, budgeting, and financial planning for events, teaching resources, and purchases. Coordinate with the accounting office and local authorities for hiring administration. Prepare and maintain monthly/annual documentation for labor authorities. Update and maintain accurate property information across various internal property records. Contracts & Documentation Coordinate and mediate contract drafting and signing for vendors, landlords, and team members. Update files related to property descriptions, lease terms, and rental agreements with guidance. Support the administrative side of real estate expansion. Assist in drafting agreements with service providers and third parties. Onboarding & Team Support Handle all administrative communication for new team members, including housing arrangements, arrivals, and general support. Prepare and organize files and presentation decks for pre-arrival webinars, operational tasks, new cohorts, and community events to ensure a seamless onboarding experience for new team members and families. Logistics & Procurement Order and track cleaning supplies, classroom materials, and operational resources. Oversee equipment upkeep and supply inventory management. Manage the procurement and distribution of swag for new students. Provide administrative planning and logistics support for extracurricular activities, field trips, and other community events. Budget, arrange transportation, and coordinate teams for event execution. General Support Support cohort turnover weeks, helping teams prepare for guest arrivals and departures. Provide coverage during team member vacations, absences, or leaves. Participate in key events, such as welcome ceremony, to provide support where needed. Assist team members to curate experiences, services and other offerings. Be available to occasionally support or attend team gatherings, location events, or key activities that may take place outside of standard working hours. Monitor community channels and support team members to respond to questions and requests on time. Provide support with any other administrative tasks as requested. Success Metrics High NPS scores. Efficient and timely processing of invoices, contracts, and administrative tasks. Well-organized logistics for events, onboarding, and procurement. High satisfaction from team members and leadership regarding administrative support. About You Excellent communication skills in English and Spanish. Must be based in Estepona. Experience in administration, finance support, or operations in fast-growth startups. Highly organized and can manage multiple priorities at once. Adaptability, flexibility and resilience to thrive in ambiguous environments. Experience with finance systems, budgeting, and invoice tracking. Comfortable working in a fast-paced, multicultural environment. Can-do attitude, contributing to the success of the team. Strong communication and coordination skills. Problem-solver able to work independently while collaborating with different teams. Experience in hospitality, education, or real estate administration. Why Join Us The world is your oyster – immerse yourself in inspiring destinations while you work. Meaningful impact – create environments where children and families thrive together. Experience curation – design authentic cultural moments that become lifelong memories. Community building – foster deep bonds between global families and enable childhood friendships across borders. Work-life integration – structured schedules with time to explore and recharge. Family benefits – enjoy discounted tuition for your children at our Boundless Schools. Take a look at our policies and benefits. #J-18808-Ljbffr
39 Avenida Andalucía, 29680, Estepona
