Temporary Administrative Assistant, Quality Assurance (Support to QA Director)
hace 19 horas
Girona
In a nutshell Position: Temporary Administrative Assistant, Quality Assurance (Support to QA Director) Location: On-site (please specify city if needed) Experience: 5+ years in administrative assistant roles supporting managers/directors or departments Want to know more? INSUD PHARMA operates across the entire pharmaceutical value chain, providing specialized expertise and experience in scientific research, development, manufacturing, sales, and commercialization of a wide range of active pharmaceutical ingredients (API), finished dosage forms (FDF), and branded pharmaceutical products for human and animal health. INSUD PHARMA’s activity is organized into three synergistic business areas: Industrial (Chemo), Branded (Exeltis), and Biotech (mAbxience). With over 9,000 professionals in more than 50 countries, INSUD PHARMA boasts 20 state-of-the-art facilities, 15 specialized R&D centers, 12 commercial offices, and more than 35 pharmaceutical subsidiaries, serving 1,150 customers in 96 countries worldwide. INSUD PHARMA believes in innovation and sustainable development. Ready to be a #Challenger? What are we looking for? Key responsibilities include: Maintain and update the QA Director’s calendar, ensuring effective scheduling and time optimization. Coordinate meeting logistics (room/Teams booking, invitations, agendas, materials, attendance, and action follow-up). Handle and filter phone calls, emails, and external visits, routing appropriately to the QA Director. Organize travel arrangements and itineraries when required. Prepare and submit expense reports, ensuring timely and accurate reconciliation for Finance/Treasury. Manage departmental correspondence (internal/external), including filing and archiving after review. Support administrative coordination with internal and external stakeholders as delegated by the QA Director. Organize department events and team activities (logistics, rooms, materials, vendor coordination if needed). Maintain the QA department’s documentation structure (shared folders/Teams), ensuring organization and controlled access. Process Purchase Orders (POs) in SAP and support invoice management (tracking, validation, and follow-up with Finance and suppliers). Prepare and format documents and presentations (especially PowerPoint) to support QA communications and meetings. Challenge awaits! Supervise day-to-day administrative activities for the QA area. Coordinate calendars and meetings efficiently. Manage documentation and SAP processes. Draft and organize reports, presentations, and materials. Support event logistics and internal communications for the QA department. What do you need? Administrative Assistant/Secretarial studies or related university degree (preferably Humanities or similar). 5+ years’ experience as an administrative assistant supporting managers/directors or departments. Advanced MS Office skills, especially PowerPoint. SAP knowledge is mandatory (PO and invoice processes). Fluent Spanish and English (other languages are a plus). Strong confidentiality, organizational, and prioritization abilities. Proactive, reliable, and detail-oriented personality. Excellent communication and interpersonal skills. Service mindset and effectiveness under time pressure. Availability for a temporary, fixed-term contract (please specify start date and duration, if defined). Our benefits! Temporary contract (duration to be defined) International and dynamic team Career development opportunities Collaborative, innovation-driven environment How will the selection process be? ️ Initial contact via phone or email. 1-2 personal/virtual interviews with HR and QA Director. Ongoing communication on process status. Not the right fit for you? Follow us on LinkedIn and Instagram for more career opportunities. #InsudPharma #Challenger #Insuder #InsudTalent COMMITMENT TO EQUAL OPPORTUNITIES At INSUD PHARMA, we are committed to equal opportunities. We do not discriminate based on gender, race, religion, sexual orientation, disability, or any other reason. All decisions are based on talent and professionalism, ensuring a diverse, safe, and inclusive environment.
