Paralegal / Legal Department Assistant
hace 4 días
Cerdanyola del Vallès
We are Applus+, one of the world's leading testing, inspection and certification companies, with a presence in more than 65 countries on 5 continents and a team of more than 28,000 people. During the last years we have experienced a great development thanks to our human team that we consider to be a key and strategic piece in the development of our company. Would you like to be part of the project? We are looking for a Paralegal / Legal Department Assistant to provide legal documentation, corporate secretarial, and administrative support to the Legal Department. The role combines support in corporate and regulatory legal matters, archive related tasks, departmental administrative support, and direct assistance to the General Counsel and the legal team, ensuring the effective day-to-day operation of the department. Key Responsibilities include: Legal & Corporate Documentation Support • Day-to-day support to the Legal team., • Administrative support in the preparation, organization and filing of corporate and legal documentation of the group companies (both digital and physical), including management of the department archive and the group’s charts., • Administrative liaison and handling of formalities with public authorities, registries, notaries and administration., • Coordination of signature processes for legal documentation (contracts, corporate resolutions, certificates, and regional filings)., • Support in compliance-related documentation and internal information requests., • Maintain Group company's legal structure and governance (update chart, report) and statutory registers (members, directors). Departmental Administrative Support • Management of departmental budgeting process including tracking and expense control., • Management of departmental purchasing and invoicing processes, including purchase orders and invoice requests through internal tools (e.g. Ariba or equivalent), as well as control and follow-up of departmental invoices and payments., • Management and coordination of departmental travel arrangements and expenses, including expense and travel tools (e.g. Captio or equivalent)., • Direct administrative and organizational support to the General Counsel, as needed., • Coordination with couriers, messengers, and external service providers. Experience • Minimum of 5 years of previous experience as a Paralegal, Legal Assistant, or similar administrative legal role in a corporate or professional services environment., • Experience in corporate secretarial tasks, registries, and administrative legal procedures is highly valued. Skills & Competencies • Languages. Spanish and English C1 level (or equivalent), • Strong organizational and legal documentation management skills., • High attention to detail and accuracy., • Ability to manage multiple tasks and priorities., • Tech savvy., • Familiarity with legal document management systems, compliance tools, and administrative platforms., • Strong communication skills and interpersonal (ability to work with multiple stakeholders)., • Sound judgement, problem solving, proactive, reliable, and service-oriented mindset. We offer: • Location: Bellaterra with hybrid options available, • Flexible compensation system (health insurance, transportation, childcare, meal vouchers)., • Employee parking., • Subsidized employee cafeteria. Applus+ is an equal opportunity employer. We are committed to evaluating all applications equally based on abilities, achievements, and experience, regardless of race, nationality, gender, age, disability, sexual orientation, gender identity, or any other classification protected by law.
