Office Administration Executive
7 days ago
Madrid
IMPORTANT : only CVs in English will be reviewed and considered for the recruitment process. Experiencia, cualificaciones y habilidades interpersonales, ¿tiene todo lo necesario para triunfar en esta oportunidad? Descúbralo a continuación. Angel Aligner is a global service provider of clear aligner technology, production, and sales. Since founded in 2003, we have been working on developing high-tech products to bring beautiful smiles and confidence to people around the world.Over the past 20 years we have maintained a productive corporate-academic partnership with many different orthodontists and universities around the world, and our R&D team has made tremendous breakthroughs in many fields, to ensure that Angel Aligner is at the cutting edge of technology and product development. Over 150 patents have been obtained in respect of processing, clear aligners, manufacturing, and 3D printing technology. We are looking for an Office Coordinator to support our growth in the EMEA region and take ownership of the day-to-day management of our Madrid office. This is a high-visibility, impacting role at the heart of the team, acting as the front-of-house / reception point of contact and ensuring a smooth, professional, and welcoming workplace experience for employees, visitors, and partners. You will manage office operations, coordinate events and onboarding activities, and support key operational processes across the EMEA team. The ideal candidate is proactive, highly organized, service-minded, and comfortable working with multiple stakeholders to keep the office running at a high standard. 1) Office Coordination & Workplace Experience (Front-of-House)Serve as the reception and office hub, ensuring a warm welcome and smooth experience for employees, visitors, and vendors.Create and maintain a comfortable, attractive, and well-organized office environment where people feel supported and happy.Coordinate day-to-day office needs: supplies, meeting room readiness, office services, access/badges, basic troubleshooting and follow-up with vendors.Partner with the EMEA Office Manager (and/or local stakeholders) to ensure strong office governance, processes, training, consistent standards and safety.Act as a trusted Point of Contact for office-related requests, ensuring quick resolution and clear communication. 2) Office Logistics & Vendor CoordinationOwn and manage office-related logistics, including deliveries, shipments, couriers, incoming/outgoing packages, and documentation follow-up when needed.Maintain key office documentation and ensure a professional, compliant, and organized operational setup. 3) Event Coordination (Madrid Office & EMEA Activities)Lead planning and execution of internal office events and EMEA team moments (team visits, workshops, meetings, training days, etc.).Ensure every event is delivered with a high-quality experience and strong attention to detail. Coordinate between internal stakeholders to support planning, follow-ups, and execution of operational actions and team initiatives.Act as a central Point of Contact for general requests, ensuring information is organized, tracked, and delivered efficiently.Bachelor's degree in business administration, Operations, Hospitality Management, or a related field (or equivalent experience). English and Spanish: native or bilingual