Finance Operations Assistant
1 day ago
Terrassa
pulliFunctional Area (career page): Finance Controlling /li /ul pSyntegon Telstar S.R.U is a company belonging to the Syntegon Group, which operates worldwide with 7,300 colleagues at 49 locations in over 20 countries.is a company belonging to the Syntegon Group, which operates worldwide.br/As a brand specialising in the development of GMP consulting, engineering, construction and integrated process equipment projects, we serve companies linked to the life sciences market (pharmaceutical and biotechnology, healthcare, cosmetics, veterinary and food industries), as well as hospitals, laboratories and research centres. We also offer solutions using vacuum and high vacuum technologies for traditional and high-tech industries in the energy and aerospace sectors, as well as scientific experimentation. /p h3Purpose of the Role /h3 pThe GBS Administrative Assistant plays a key role in ensuring a well-organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence. /p h3Key Responsibilities /h3 ul liProvide day-to-day administrative support for the GBS team. /li liCoordinate calendars, meetings, rooms, visitors, and internal logistics. /li liAct as a point of contact for internal stakeholders on administrative topics. /li liSupport onboarding activities (accesses, documentation, coordination with HR/IT). /li liManage documentation, filing, and internal records. /li liCoordinate with internal departments (Finance, HR, Procurement, Facilities). /li liSupport day-to-day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably. /li liSupport purchase orders, invoices, and follow-ups with finance teams. /li liPrepare simple reports, lists, and presentations when required. /li liActively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices. /li liSupport simple finance tasks (e.g., invoice checks and data entry). /li /ul h3Qualifications Skills /h3 ul liVocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment. /li liStrong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively. /li liMS Office (Outlook, Excel, Word); SAP is a plus. /li liFluent Spanish and English; strong communication with stakeholders /li liAdaptability and teamwork: thrives in a fast‑paced, multicultural environment and collaborates cross-functionally /li liStrong organizational and time management skills /li liProblem-solving and solution‑oriented mindset /li lib4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely. /b /li /ul /p #J-18808-Ljbffr
