Office Manager - Canary Islands, Tenerife,Spain
hace 4 días
Tenerife
Company Description Air Drilling Associates (ADA), founded in 2003, has grown to become the world’s largest provider of air, foam, and aerated fluids drilling services. Additionally, it is the third-largest Managed Pressure Drilling (MPD) and Underbalanced Drilling (UBD) services provider globally, offering comprehensive equipment solutions for both onshore and deepwater offshore applications. With over 30 years of combined expertise, ADA is renowned for its cutting-edge MPD control systems. The company fosters global operations and partnerships, with offices in key oil, gas, and geothermal regions worldwide. Role Description This is a full-time, on-site role for an Office Manager based in Santa Cruz de Tenerife, Canary Islands, Spain. The Office Manager – Supply Chain Support is responsible for overseeing office administration while supporting procurement, logistics, vendor coordination, inventory control, and general supply chain activities. This role ensures the office operates efficiently and that administrative, purchasing, and supply chain processes are well organized, controlled, and aligned with operational needs. The position requires strong management skills, attention to detail, effective communication, and the ability to coordinate with internal departments, vendors, and field or operational teams to maintain continuity of business activities. Key Responsibilities Manage the day-to-day administrative operations of the office to ensure an efficient, organized, and professional working environment. Support procurement activities, including sourcing, requesting quotations, preparing purchase requisitions, tracking purchase orders, and following up on deliveries. Coordinate with vendors and service providers to ensure timely supply of goods and services in accordance with company requirements. Assist in supply chain functions such as inventory coordination, material tracking, logistics follow-up, and document control. Maintain accurate records of purchases, vendor files, contracts, quotations, receipts, and supporting documentation. Support the monitoring of stock levels, office supplies, and operational materials to help avoid shortages or delays. Coordinate shipments, deliveries, and transportation arrangements as needed for office and operational requirements. Work closely with finance, operations, field teams, and management to support purchasing controls, cost tracking, and proper documentation. Ensure all procurement and office-related processes follow company policies, approval matrices, and internal controls. Assist with onboarding vendors, gathering required compliance documents, and maintaining updated supplier information. Support contract administration, renewal tracking, and service coordination for office-related and operational vendors. Prepare reports and summaries related to purchasing activity, vendor performance, office expenses, and supply chain support activities. Help identify opportunities to improve procurement efficiency, inventory handling, office workflows, and administrative controls. Coordinate meetings, office communications, travel arrangements, and administrative support for management when needed. Supervise office services and ensure proper maintenance of facilities, equipment, and administrative resources. Provide support during audits, reviews, and internal reporting processes by ensuring records are complete, organized, and accessible. Management and Coordination Focus Demonstrate strong organizational and management skills in handling multiple priorities across office administration, procurement, and supply chain support. Maintain effective controls over purchasing documentation, approvals, vendor follow-up, and administrative workflows. Act as a central coordination point between office staff, management, vendors, finance, and operations teams. Support smooth communication and follow-up between departments to ensure timely completion of tasks and business continuity. Contribute to a controlled, efficient, and service-oriented work environment. Required Qualifications Bachelor’s degree in Business Administration, Supply Chain, Procurement, Logistics, or a related field, or equivalent relevant experience. Experience in office administration, procurement, purchasing, supply chain support, or logistics coordination. Strong understanding of purchasing processes, vendor coordination, and document control. Experience handling office management responsibilities in a fast-paced business environment. Knowledge of inventory tracking, logistics coordination, and basic procurement controls. Proficiency in Microsoft Office, especially Excel, Word, and Outlook. Experience using ERP systems or purchasing/inventory systems is preferred. Ability to manage multiple responsibilities with accuracy and strong follow-up. Soft Skills and Competencies Strong management and coordination skills. Excellent communication and interpersonal abilities. Strong attention to detail and high level of accuracy. Good negotiation and vendor management skills. Strong organizational and time management capabilities. Ability to prioritize tasks and work under pressure. Proactive attitude and problem-solving mindset. Flexibility and adaptability to changing business and operational needs. Ability to work collaboratively with cross-functional teams. Strong sense of responsibility, confidentiality, and professionalism. Preferred Profile Experience in procurement and supply chain support within an operational, industrial, or field-support environment. Ability to balance administrative management with operational purchasing needs. Familiarity with approval workflows, vendor compliance requirements, and cost control practices. Strong service mindset with the ability to support both office and operational teams effectively.
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