Location: Bromley
Job Type: Full-Time / Part-Time
About Us:
We are a small, dedicated and busy law firm specializing in criminal defence. We pride ourselves on providing personalized, high-quality legal services to our clients. We are a close-knit team looking for a proactive and organized professional to become the backbone of our daily operations.
Position Overview:
We are seeking a highly organized and reliable Legal Secretary / Administrative Assistant to ensure the smooth running of our office. This is a pivotal role that combines traditional administrative duties with key legal support tasks. The ideal candidate will be the first point of contact for our clients and will play a crucial role in managing schedules, documents, and communications with both clients and the court.
Key Responsibilities:
Client and Communication Management:
· Professionally answer, screen, and direct all incoming telephone calls.
· Greet clients and visitors in a warm and professional manner.
· Manage general email inquiries and correspondence.
· Serve as a liaison between the lawyers, clients, and chambers.
Administrative and Legal Support:
· Diarising & Scheduling: Manage and maintain attorney calendars, including scheduling appointments, client meetings, and court hearings. Send timely reminders.
· Document Preparation: Draft, format, proofread, and finalize correspondence, emails, and basic legal documents (e.g., letters, simple pleadings, affidavits of service).
· File Management: Open, organize, and maintain both physical and electronic client files, ensuring they are up-to-date and confidential.
· Court & Deadline Coordination: Assist with loading (filing) documents with the court (chambers) electronically and in-person as required. Monitor and track critical deadlines.
· Booking Legal Visits: Coordinate and schedule any necessary legal visits, such as court reporters, process servers, or interpreters.
Additional Duties:
· Perform general office management tasks, including ordering supplies, managing mail, and ensuring common areas are tidy.
· Provide billing support by tracking time and preparing pre-bills for review.
· Assist with other ad-hoc tasks and projects to support the legal team.
Required Qualifications & Experience:
· Mandatory: prior experience in a secretarial or administrative role.
· Exceptional verbal and written communication skills.
· Superior organizational skills and a keen attention to detail.
· Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
· Ability to handle sensitive and confidential information with discretion.
· Proven ability to multitask, prioritize workload, and work effectively in a fast-paced environment.
· Professional demeanor and a strong client-service orientation.
Preferred Qualifications:
· Previous experience as a legal secretary or administrative assistant within a law firm or other legal environment.
· Familiarity with legal terminology, documents, and procedures.
· Experience with legal practice management software (e.g., Leap, Clio, PracticePanther, MyCase).
- Experience
- Required
- Employment
- Part-time
- Salary
- £12.21 – £15 hourly
- Starting time
- Immediate start!
36 East Street, BR1 1QU, Bromley
Law Firm • 1-10 Employees
Hiring on JOB TODAY since November, 2025
We are a small criminal defence firm
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