We are seeking a proactive, highly organized Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, recruiting staff, coordinating meetings for directors, and handling general office paperwork. This position requires a person with excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Duties
Manage the day-to-day operations of the office, ensuring smooth and efficient running of all office functions.
Maintain office supplies and equipment, placing orders as necessary to ensure availability.
Handle general administrative duties including filing, photocopying, scanning, and organizing office documentation.
Organize and maintain digital and physical filing systems, ensuring that records are easily accessible and up to date.
Assist in the recruitment process by posting job ads, screening candidates, scheduling interviews, and coordinating hiring processes.
Assist with the onboarding process for new employees, ensuring all documentation is completed and new staff are effectively integrated into the office environment.
Handle incoming calls, emails, and other correspondence, ensuring timely responses and appropriate follow-up.
Handle directors’ calendars, scheduling appointments, travel arrangements, and any required follow-ups.
Requirements
Proven experience as an office administrator, office assistant, or in another relevant administrative role.
Strong knowledge of office management systems and procedures.
Experience with recruitment processes, including job posting, interviewing, and onboarding.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
High attention to detail and problem-solving skills.
Professional and approachable demeanor, able to work well in a team.
Knowledge of office health and safety regulations is a plus.
If you are an enthusiastic individual who thrives in a administrative role , we encourage you to apply for this exciting opportunity as a Office Administrator.
Job Types: Full-time, Permanent, Fixed term contract, Graduate
Contract length: 60 months
Pay: £28,000.00-£31,000.00 per year
Additional pay:
Loyalty bonus
Performance bonus
Yearly bonus
Benefits:
Company pension
Free parking
On-site parking
Flexible language requirement:
English not required
Schedule:
8 hour shift
Day shift
Holidays
Monday to Friday
Experience:
Administration: 3 years (required)
Work Location: In person
Application deadline: 15/12/2024
Reference ID: SEQ#0770
Expected start date: 16/01/2025
- Experience
- Required
- Employment
- Full-time
- Schedule
- Monday 0 Friday 09.00 AM - 05.30 PM
- Salary
- £28,000 – £31,000 yearly
- Starting time
- Immediate start!
Amberley Way, Cranford, TW4, Hounslow
Information technology consultancy • 1-10 Employees
Hiring on JOB TODAY since December, 2024
SeQure is one of the leading and most successful providers of services ranging from Queue Management Systems, IT infrastructure solutions and Enterprise Storage Systems to Fuel Management Solutions and Information Security in the MEA region
Similar jobs
- Gill Medical Practice
Receptionist / Administrator2 months agoPart-timeFelthamYou will be responsible for the general administrative and reception duties within the Practice and work with our established processes, policies and procedures to provide a comprehensive high-quality service and deal efficiently and courteously with patient enquiries. Your regular duties in this role will be dealing with telephone, face to face and electronic enquiries, booking and/or amending patient appointments and home visits, contacting patients to provide information from the clinical team and assisting patients to access our services and those available in the wider community. Job Responsibilities RECEPTION · Receiving patients, consulting with members of practice team · Processing personal and telephone requests for appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional · Register new patients, checking all details for accuracy and enter on computer registration link · Taking messages and passing on information Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers GENERAL ADMINISTRATION · Processing and distributing paper correspondence received into practice · Process outgoing mail – taking to post office and logging in post book · Filing and retrieving paperwork Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures Providing clerical assistance to practice staff as required, including word/data processing, filing, photocopying, and scanning Keeping the reception area, notice boards, leaflet etc. tidy and presentable Cover sickness/annual leave and work reasonable overtime when required. Perform any other relevant and reasonable duties that may be requested by the Practice Manager, reception manager or partners. Undertake statutory and mandatory training as required. To provide an efficient word processing service for GPs and health professionals as required. This includes the typing of letters, patient referrals, etc. in an accurate and quality manner. To make appointments, bookings and admissions as required. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To assist with the gathering of information re QOF, Audits, Enhanced service data when required. To provide cover for members of the team during periods of sickness and annual leave. Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible. Scanning duties Scan patient-related documents onto their medical record using read codes as agreed by the clinical team Add any additional information about the source of the document Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale Scan all internal paper documents on to the relevant patients’ record and then store the documents in line with surgery procedures. APPOINTMENT SYSTEM MANAGEMENT Book/edit/cancel appointments and recalls ensuring sufficient information is recorded to retrieve medical record. Monitor effectiveness of the system and report any problems or variations required. · Deal with home visit requests, carefully noting all details
Immediate start!Easy apply - OSN Development Ltd
Administrative Assistant2 months ago£10–£15 hourlyPart-timeHayesManaging communications: Responding to emails and phone calls, and managing correspondence Organizing meetings: Scheduling meetings, booking rooms, preparing agendas, and taking minutes Managing office operations: Ensuring the office runs smoothly, including ordering supplies and maintaining equipment Organizing events: Planning and coordinating company events, such as conferences, lunches, and parties Managing records: Keeping documents organized, creating filing systems, and maintaining databases Assisting with finances: Helping with invoicing, budgeting, and bookkeeping Supporting staff: Managing diaries, arranging travel and accommodation, and liaising with other departments Greeting clients: Welcoming clients and customers, and answering their questions Maintaining confidentiality: Ensuring that all contacts and documents are easily traceable
Immediate start!Easy apply - Scrumconnect Ltd
Property Administrator2 months ago£18000–£24000 yearlyFull-timeStaines-upon-ThamesJob Description Location:London (SITE ORIENTED) Type: Permanent Duration: Long Term Salary: 18-24k About Scrumconnect Consulting: Scrumconnect Consulting, a multi-award-winning firm recognized with UKIT awards such as Best Public Sector IT Project, Digital Transformation Project of the Year, and a Special Award for Organisational Excellence during the pandemic, is at the forefront of innovation in tech consulting. Our work impacts over 40 million UK citizens, with successful projects in key government departments like the Department for Work and Pensions, Ministry of Justice, HM Passport Office, and more. The Role: As an Property Management, you will be a vital part of our property management team, gaining hands-on experience while working closely with tenants, contractors, and property owners. This is an exciting opportunity to learn the ins and outs of property management while developing your skills in a supportive, dynamic environment. Key Responsibilities: Assist in the day-to-day management of our property portfolio, including maintenance, inspections, and tenant communications. Build and maintain strong relationships with tenants, addressing queries and concerns under the guidance of senior team members. Coordinate with contractors and service providers for property maintenance and repairs. Ensure compliance with health and safety regulations and other legal requirements. Support with managing lease agreements, tenant screenings, and move-ins/move-outs. Assist with financial tasks such as rent collection, budgeting for property operations, and expense management. Contribute to strategies that maximize occupancy and rental income. Stay updated on market trends and provide recommendations to the team for property improvements. Requirements: A keen interest in property management and real estate. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritize effectively. Willingness to learn and adapt in a fast-paced environment. Basic proficiency in Microsoft Office Suite and a desire to learn property management software. Preferred Qualifications: Previous experience or exposure to property management, real estate, or related fields (e.g., internships, part-time roles) is a plus, but not required. Min 2 years experience, in an office and familiar with Microsoft office packages. Enthusiasm for learning about local property laws and regulations. A valid driver’s license for travel between High Wycombe, Maidenhead, Slough and Staines What We Offer: A structured apprenticeship program with on-the-job training, mentoring, and development opportunities. A dynamic and supportive work environment with opportunities for professional growth. Competitive salary and benefits package. Flexible working arrangements and a focus on work-life balance. The chance to be part of an innovative team shaping the future of the company that is impacting over 50m people’s lives positively in the UK Application Process: Highlight your interest in property management, any relevant experiences, and why you want to start your apprenticeship journey with Scrumconnect Consulting. At Scrumconnect Consulting, we're proud of our diverse and inclusive culture. We encourage applications from all enthusiastic candidates eager to build a career in property management. Job Types: Full-time Pay: £18,000.00-£24,000.00 per year Benefits: Company pension Life insurance On-site parking Private medical insurance Schedule: 8 hour shift Monday to Friday Education: Bachelor's (required) License/Certification: Driving Licence (required) Work Location: Hybrid remote in Staines-upon-Thames
Easy apply
