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- Beautiful World Training Academy
Office Administrator15 days ago£25000 yearlyFull-timeHounslowWe are seeking a proactive and organised Office Administrator to manage and oversee the daily operations of our Beauty and Aesthetic Training school The successful candidate will ensure the smooth running of office activities, maintain efficient administrative systems, and provide support to tutors and various remote teams within the organisation. Key Responsibilities Administrative Support Answer and direct phone calls, emails, and correspondence. Maintain and update office policies, procedures, and records. Organise and schedule meetings, appointments, and events. Scanning Documents Maintaining student portfolios Enrolling students Office Management Responsible for opening and closing the academy Manage academy supplies inventory and place orders as necessary. Ensure the academy environment is tidy, organised, and well-maintained. Liaise with suppliers, contractors, and service providers. Oversee the use and maintenance of office equipment. Data Management Maintain accurate records of office expenses and manage petty cash. Manage models coming in for treatments and taking appointments Update and manage databases and filing systems. Ensure compliance with data protection and confidentiality requirements. Team Support Provide administrative assistance to staff members and management. Assist in student onboarding including preparing induction materials. Other Duties Handle incoming and outgoing post and deliveries. Contribute to ad hoc projects and initiatives. Skills and Qualifications Essential: Proven experience in an administrative or office management role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organisational and multitasking skills. Excellent written and verbal communication skills. Attention to detail and a high level of accuracy. Positive personality and attitude ability to think outside the box flexible with working hours, hours can change subject to course schedule. Holidays to be taken during term time Desirable: Knowledge of [Google Drive experience, microsoft word, excel CRM or accounting software]. Understanding of basic bookkeeping and financial processes. Experience in event planning or project management. Personal Attributes Professional and approachable demeanour. Ability to work independently and as part of a team. Resourceful, with a solution-focused mindset. Discretion and confidentiality in handling sensitive information. Ability to work in a stressful environment Salary Starting from £25k depending on experience How to Apply To apply for this position, please submit your CV and a cover letter outlining your suitability for the role.
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Office Administrator17 days ago£28000–£31000 yearlyFull-timeCranford, HounslowJob Summary We are seeking a proactive, highly organized Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, recruiting staff, coordinating meetings for directors, and handling general office paperwork. This position requires a person with excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Duties Manage the day-to-day operations of the office, ensuring smooth and efficient running of all office functions. Maintain office supplies and equipment, placing orders as necessary to ensure availability. Handle general administrative duties including filing, photocopying, scanning, and organizing office documentation. Organize and maintain digital and physical filing systems, ensuring that records are easily accessible and up to date. Assist in the recruitment process by posting job ads, screening candidates, scheduling interviews, and coordinating hiring processes. Assist with the onboarding process for new employees, ensuring all documentation is completed and new staff are effectively integrated into the office environment. Handle incoming calls, emails, and other correspondence, ensuring timely responses and appropriate follow-up. Handle directors’ calendars, scheduling appointments, travel arrangements, and any required follow-ups. Requirements Proven experience as an office administrator, office assistant, or in another relevant administrative role. Strong knowledge of office management systems and procedures. Experience with recruitment processes, including job posting, interviewing, and onboarding. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information. High attention to detail and problem-solving skills. Professional and approachable demeanor, able to work well in a team. Knowledge of office health and safety regulations is a plus. If you are an enthusiastic individual who thrives in a administrative role , we encourage you to apply for this exciting opportunity as a Office Administrator. Job Types: Full-time, Permanent, Fixed term contract, Graduate Contract length: 60 months Pay: £28,000.00-£31,000.00 per year Additional pay: Loyalty bonus Performance bonus Yearly bonus Benefits: Company pension Free parking On-site parking Flexible language requirement: English not required Schedule: 8 hour shift Day shift Holidays Monday to Friday Experience: Administration: 3 years (required) Work Location: In person Application deadline: 15/12/2024 Reference ID: SEQ#0770 Expected start date: 16/01/2025
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