Office Manager - S&T PATEL LIMITED - Wembley

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• GB Estate Holdings

  

  Office manager/Admin

  6 days ago

  £35000 yearly

  Part-time

  Childs Hill, Barnet

  Job Title: Office & External Relations Administrator Location: NW London Position Type: Part-Time (Monday–Friday, TBC) About Us We are a dynamic and expanding property management and investment company based in NW London. We manage a diverse and expanding portfolio of residential and commercial properties. As the business continues to scale, we are seeking a highly organised and proactive individual to support office operations, external stakeholder coordination, and administrative functions across the Group. Role Overview The Office & External Relations Administrator plays a central role in ensuring the smooth operation of the office, supporting the CEO and coordinating with partners, suppliers, and external stakeholders across property and finance. The role requires strong organisation, clear communication, and the confidence to manage a broad range of responsibilities in a busy, growing business. Key Responsibilities Office Operations & Administration • Oversee daily office operations, ensuring an organised and professional work environment., • Prepare documents, maintain filing systems, and ensure administrative records are up to date., • Manage data entry, database maintenance, and reporting on property-related and internal records. • Monitor office supplies, technology, and general office upkeep. Executive & Team Support • Provide administrative support to the CEO, including diary management, meeting scheduling, and occasional PA tasks. • Support the wider team, including property managers and external finance contacts with administrative and compliance-related tasks. External Relations & Communication • Act as a key liaison for external vendors and other third parties., • Handle incoming communications (phone, email, and post) professionally and efficiently., • Build and maintain strong working relationships with external property management and finance/accounting teams. • Process invoices, manage supplier communications, and maintain accurate financial records., • Coordinate with external accountants and finance partners to support smooth financial workflows. Property & Compliance Coordination • Assist, where necessary, with coordinating project work, and tracking follow-up actions., • Support the creation and maintenance of organised processes, tracking systems, and compliance-related documentation. • Maintain systems to ensure timely completion of property and administrative tasks. Skills & Qualifications • Proven office administration experience: property-related sector experience is helpful but not essential. • Excellent organisational and multitasking abilities, with strong attention to detail., • Clear and confident written and verbal communication skills., • Proficiency in Microsoft Office; ability to learn new software quickly., • Ability to work independently while contributing effectively to a small team., • Confident liaising with external suppliers, contractors, or professional service partners., • Basic finance or bookkeeping knowledge is desirable but not essential. Hours • Part-Time: (Monday–Friday, TBC) Benefits • Competitive salary based on experience, • Opportunities for career development within a growing organisation, • Supportive, collaborative, and stable work environment

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• Residential Management Group (RMG)

  

  Night Concierge

  2 days ago

  Wembley

  About the Role We're looking for a professional and personable Night Concierge to join our team at RMG. As the first point of contact for residents and visitors, you'll be the welcoming face of the development, delivering outstanding customer service and ensuring the building remains a safe, secure, and pleasant place to live. \n Where will I be working? \n Grand Union , Wembley, Brent (HA0) \n Rota \n Nights - 4 on 4 off shift pattern - 7 PM to 7 AM \n What You'll Be Doing \n\n • Providing a warm, professional welcome to all residents and guests \n, • Conducting regular building checks and ensuring communal areas are clean and secure \n, • Handling queries, complaints, and emergencies with calm and courtesy \n, • Monitoring CCTV and managing visitor access \n, • Managing deliveries and post in line with company procedures \n, • Issuing and logging keys responsibly \n, • Proactively addressing cleaning and maintenance issues \n, • Ensuring bikes are stored correctly and issuing warnings for unattended ones \n\n What We're Looking For \n\n • Excellent customer service and communication skills \n, • Calm, courteous, and professional under pressure \n, • Strong organizational skills and attention to detail \n, • Honest, reliable, punctual, and well-presented \n, • Able to use initiative and prioritise workload \n, • Confident handling complaints and difficult situations \n\n Desirable Extras \n\n • Experience with a reputable, market-leading developer \n, • SIA, door, and/or CCTV qualification \n, • Membership of a relevant professional association \n\n What does RMG have offer you? \n You'll not only be joining a thriving market leader where you'll benefit from working alongside the best in the industry, you'll also receive a superb package of company benefits including: \n\n • 27 days holiday plus all Bank Holidays pro rata \n, • Free Healthcare cashback Plan (re-claiming for things like optical treatment (plus an optical discount voucher) and dental care, physiotherapy and GP Charges – plus more! (all to a generous fixed amount), plus 24/7 access to remote GP Services \n, • Sponsorship for study and professional qualifications (up to 4 study days) \n, • Pension scheme (matched up to 7%) and Life assurance (4 x annual salary) \n, • As part of Places for People Group (RMG's parent company), you will have access to Our Place Rewards, where you can choose from a huge range of shopping discounts, instore vouchers and reloadable e-cards, earn cashback on on-line purchases and take advantage of many exclusive offers! \n What's next? \n If you meet the criteria and are ready to make the next step in your career then click apply. You will be redirected to our careers site where you can discover more about the role, read a full job description and apply directly to us. \n As part of our commitment to diversity and inclusion, we offer a guaranteed interview to candidates who are disabled, neurodiverse, or have served in the Armed Forces, provided they meet the essential criteria for the role. If you would like to be considered under this scheme, please indicate this in your application. We are dedicated to creating a supportive and accessible recruitment process for all. \n We are committed to creating an inclusive and accessible recruitment process. If you require any reasonable adjustments to support your application or interview experience, please let us know. We're happy to work with you to ensure you have the opportunity to perform at your best. \n If you are a Places for People customer and you're looking for support with your application, please contact our skills and employment team on skillsemployment@placesforpeople.co.uk. \n We understand the importance of a supportive and inclusive work culture so please talk to us at interview about flexibility you may need. We can't promise to give you exactly what you want, but we promise not to judge you for asking. For this role we are open to discussing the possibility of reduced hours, flexible start and finish times or compressed hours. \n \n If you are a recruitment agency please note we operate a PSL and do not take cold calls Safeguarding \n At Places for People, safeguarding is everyone's responsibility. We are committed to creating safe communities for our customers and colleagues by protecting children, young people, and adults at risk from harm, abuse, and neglect. \n We follow robust safeguarding policies and procedures, ensuring all employees, volunteers, and contractors uphold the highest standards of safeguarding and accountability. Our recruitment process includes pre-employment checks, including Disclosure and Barring Service (DBS) checks where applicable, to promote a safe and secure working environment. \n By joining Places for People, you are expected to contribute to our safeguarding culture, following our policies and reporting concerns to protect those in our communities \n \n

• Flannery Plant

  

  Service Administrator

  21 days ago

  Wembley

  Service Administrator\n\nAbout Flannery Plant Hire\n\nFlannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements.\n\nRole Overview\n\nWe are seeking a highly organised and proactive Service Administrator to join our dynamic team. This role plays a key part in supporting the service department, ensuring the smooth coordination of plant maintenance, repairs, and compliance. You will work closely with engineers, depot staff, and customers to maintain efficient and accurate service records while providing top-quality administrative support.\n\nKey Responsibilities\n\n \n\n Provide administrative support to the Service and Workshop teams to ensure efficient day-to-day operations.\n\n \n\n Schedule and record routine maintenance, inspections, and repairs for all plant and equipment.\n\n \n\n Act as the first point of contact for internal and external service enquiries.\n\n \n\n Maintain and update service records, job sheets, and compliance documents.\n\n \n\n Liaise with engineers to ensure job completion and accurate reporting.\n\n \n\n Track service schedules and issue reminders for planned maintenance.\n\n \n\n Process purchase orders, invoices, and warranty claims.\n\n \n\n Maintain accurate records of equipment service histories, compliance certificates, and parts usage.\n\n \n\n Ensure all plant and equipment remains compliant with safety and regulatory standards.\n\n \n\n Support depot operations with general administrative tasks as required\n\nSkills & Experience\n\n \n\n Previous experience in an administrative role, ideally within plant hire, construction, or a similar technical environment.\n\n \n\n Strong organisational and time-management skills.\n\n \n\n Excellent communication skills, both written and verbal.\n\n \n\n Good IT literacy, including Microsoft Office (especially Excel) and service management systems.\n\n \n\n Ability to work in a fast-paced environment and handle multiple priorities.\n\n \n\n A proactive, problem-solving approach with strong attention to detail.\n\nWhat We Offer:\n\n \n\n We offer a highly competitive salary and package that reflects your skills and experience.\n\n \n\n Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.\n\n \n\n Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.\n\n \n\n Access to free, confidential support services for personal and work-related issues.\n\n \n\n Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.\n\n \n\n Work with the best and latest plant and machinery in the industry.\n\n \n\n Be part of a supportive and collaborative team that values each member’s contribution.\n\n \n\n Acknowledge and reward outstanding performance and dedication with various recognition programs.\n\nEqual Opportunities\n\nAt Flannery Plant Hire, we flourish by embracing differences, whether they stem from social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or any other protected characteristic. We recognize that diversity unleashes a wealth of innovative thinking, which is integral to building successful and high-performing teams. We call it "Empowering Everyone

• SER Limited

  

  Sales Order Administrator

  28 days ago

  Wembley

  Sales Administrator (Office Based)\nSalary: £24,000 - £28,000 DOE + Commission \nLocation: Alperton, Wembley\nHours: 9:00am - 5:30pm | 5 Day Working Week\nHoliday: 20 Days + Public Holidays\n\nWhat's on Offer\n\nSalary between £24,000 - £28,000 depending on experience\nCommission structure\nOffice-based role in Alperton, Wembley\n20 days holiday plus bank holidays\nOpportunity to join a growing business within the security technology sector\nStable, long-term career opportunity with training and development potential\n\nOverview\n\nWe are recruiting for an experienced Sales Administrator to join a growing and well-established wholesale distribution business specialising in CCTV and electronic security products.\n\nThis is an excellent opportunity for someone with strong administration and customer service skills who enjoys working in a fast-paced B2B environment. The successful candidate will play a key role in supporting customers, processing orders, and ensuring a high level of service across the sales function.\n\nThe Role\n\nAs a Sales Administrator, you will be the first point of contact for incoming customer enquiries and responsible for managing quotations, orders, and customer queries efficiently and professionally.\n\nYou will work closely with internal departments to ensure smooth communication and excellent customer support throughout the sales process.\n\nKey Responsibilities\n\nHandling inbound calls to the sales team\nProcessing customer quotations and sales orders accurately\nManaging customer service enquiries and resolving issues efficiently\nLiaising with internal departments regarding customer queries and concerns\nMaintaining accurate records and updating internal systems\nSupporting the wider sales team with administrative duties\n\nRequirements\n\nPrevious experience in a Sales Administrator / Sales Order Administrator role\nExperience working within a B2B environment\nStrong verbal and written communication skills\nProfessional and confident telephone manner\nExcellent listening and customer service skills\nCompetent using Microsoft Office packages\nExperience using Sage is highly desirable\nStrong attention to detail and organisational skills\n\n SER-IN

• Uxbridge Employment Agency

  

  Shipping and Purchasing Administrator

  17 days ago

  Wembley

  Shipping, Purchasing & Finance Administrator \n\n(12-Month FTC – Maternity Cover)\n\nWembley\n£28,000 - £32,000 DOE\nImmediate Start Available\n\nA global business based in Wembley is looking for a Shipping, Purchasing & Finance Administrator to join their team on a 12-month fixed-term contract covering maternity leave.\n\nThis is a varied role split across shipping, purchasing and finance administration, making it ideal for an organised and detail-oriented administrator with experience handling import/export documentation and coordinating purchasing activities.\n\nKey Responsibilities\n\nPrepare and process shipping and import/export documentation.\nOrganise domestic and international shipments and track deliveries.\nEnsure compliance with shipping, VAT and import/export regulations.\nCreate and process purchase orders and maintain supplier records.\nMonitor inventory levels and support stock accuracy.\nLiaise with suppliers, freight forwarders and internal departments.\nSupport the Accounts team with invoicing and finance administration.\nUpdate and maintain CRM and ERP systems.\nProduce reports and maintain accurate records across all activities.\nCandidate Profile\n\nPrevious experience within shipping, purchasing, logistics or supply chain administration.\nWe are particularly interested in speaking with candidates who have experience preparing and managing shipping, import and export documentation.\nExperience using CRM and ERP systems is essential.\nExcellent organisational skills and attention to detail.\nStrong communication skills with the ability to manage multiple priorities.\nAvailable to start immediately or at short notice.\nWhat's on Offer?\n\nSalary of £28,000 - £32,000 DOE.\n12-month maternity cover contract.\nImmediate start opportunity.\nVaried role within a successful global business.\nWhat You Need to Do Now:\n\nIf this sounds like the role for you, don’t wait - apply today with your up-to-date CV!\n\nIf it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.\n\nDue to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.\n\nA little more about us:\n\nWe are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.\n\nAll vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.\n\nWe never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.\n\nWe take your privacy seriously. Please see our website for our full Data Privacy Notice

• Flannery Plant

  

  Transport Planner

  21 days ago

  Wembley

  Transport Planner\n\nWembley\n\nFlannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements.\n\nWe are seeking a highly organised and experienced Transport Planner to join our team. The Transport Planner will be responsible for coordinating and managing the transportation of our plant machinery to various construction sites across the UK. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal and external stakeholders to ensure efficient and cost-effective transportation operations.\n\nRole and Responsibilities:\n\n· Manage a large fleet of HGV's for plant deliveries nationwide\n\n· Develop and implement transportation plans to ensure efficient movement of plant machinery to construction sites.\n\n· Coordinate and schedule the delivery and collection of plant machinery, considering factors such as project deadlines, vehicle availability, and driver schedules.\n\n· Manage and coordinate transportation resources to ensure that deliveries are made on time and to the correct destination\n\n· Liaise with site managers and project teams to understand project requirements and plan transportation accordingly.\n\n· Monitoring performance of transportation service providers, ensuring compliance with service level agreements, and resolving any associated issues.\n\n· Liaising with internal staff and external stakeholders to ensure the timely collection and delivery of goods.\n\n· Ensuring compliance with relevant legislation and regulations, such as health and safety and environmental protection.\n\n· Maintaining accurate records and documentation relating to transport operations.\n\n· Implementing new and improved transport systems, including tracking and reporting.\n\n· Undertake duties in accordance with the Company's policies and procedures\n\n· Proactively address any transportation issues or delays by communicating with relevant parties and implementing alternative solutions.\n\n· Coordinate with the maintenance team to schedule regular servicing and repairs for transportation vehicles.\n\n· Answering telephone calls from clients and ensuring that clients are kept informed of any delays with deliveries or collections.\n\n· Emailing customers and responding to e-mails\n\n· Liaising with internal and external departments\n\n· Any other ad-hoc duties as required\n\n· Ensure all personal data is collected, stored, and processed in line with the Data Protection Act (DPA), General Data Protection Regulation (GDPR) and Company Policies\n\nRequirements:\n\n· Proven experience as a transport route planner.\n\n· Excellent organizational and problem-solving skills.\n\n· Proven experience as a Transport Planner or similar role in the construction or heavy machinery industry.\n\n· Strong knowledge of transportation regulations and compliance requirements.\n\n· Proficient in transportation management systems and software.\n\n· Excellent analytical and problem-solving skills.\n\n· Exceptional organisational and multitasking abilities.\n\n· Strong communication and interpersonal skills.\n\n· Ability to work well under pressure and meet strict deadlines.\n\n· Proactive and self-motivated with a strong sense of responsibility.\n\n· Ability to work under pressure and meet deadlines.\n\n· Good interpersonal skills and the ability to work independently and take initiative\n\n· Strong administration skills\n\n· Confident with Microsoft Office – Excel, Word, Outlook\n\n· Motivated self-starter\n\n· Excellent time management and organizational skills are a must\n\n· Experience in the Construction/Plant sector would be an advantage\n\nBenefits:\n\nCompetitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.\n\nGenerous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.\n\nProfessional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.\n\nEmployee Assistance Program: Access to free, confidential support services for personal and work-related issues.\n\nEnvironmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.\n\nModern Equipment: Work with the best and latest plant and machinery in the industry.\n\nTeam Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.\n\nRecognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programs

• Flannery Plant

  

  Transport Administrator

  21 days ago

  Wembley

  Transport Planning Administrator\n\nFlannery Plant Hire is a leading provider of operated and self-drive plant equipment, with a strong reputation for delivering high-quality, reliable machinery to the UK’s largest infrastructure and construction projects. We are proud to be at the forefront of innovation and sustainability in plant hire, embracing the latest technology to support our clients and operators.\n\nOur Transport team plays a crucial role in ensuring the smooth, compliant, and efficient movement of equipment across our depots and client sites throughout the UK.\n\nRole Overview\n\nWe are seeking a Transport Planning Administrator to join our busy Transport team, providing essential administrative and coordination support to ensure the effective daily movement of our fleet and machines.\n\nThis role will involve supporting the transport planners, maintaining records, booking transport, communicating with drivers and depots, and ensuring all movements are compliant with transport regulations and company standards.\n\nIt’s a fast-paced role that requires strong organisational skills, attention to detail, and excellent communication across multiple teams.\n\nKey Responsibilities\n\n \n\n Support the day-to-day scheduling and coordination of plant and vehicle movements across multiple depots and job sites.\n\n \n\n Liaise with internal teams, customers, and drivers to ensure deliveries and collections are planned accurately and efficiently.\n\n \n\n Maintain accurate records of transport bookings, vehicle movements, and driver documentation.\n\n \n\n Update transport management systems (TMS) and internal databases with live status and scheduling information.\n\n \n\n Prepare and distribute daily and weekly transport schedules and reports.\n\n \n\n Assist with compliance checks — ensuring vehicle documentation, permits, and driver qualifications are up to date.\n\n \n\n Work closely with the workshop and service teams to plan around maintenance, inspections, and downtime.\n\n \n\n Support with the allocation of external hauliers when required, ensuring service and cost standards are met.\n\n \n\n Provide administrative support to the Transport Planner and assist in resolving any transport or scheduling issues.\n\n \n\n Promote a safety-first culture in line with Flannery’s operational and compliance standards.\n\nSkills & Experience\n\nEssential:\n\n \n\n Previous experience in a transport, logistics, or scheduling administrative role.\n\n \n\n Excellent organisational and multitasking abilities in a fast-paced environment.\n\n \n\n Strong communication skills, both written and verbal.\n\n \n\n Proficient in Microsoft Office and confident using digital systems for scheduling and record-keeping.\n\n \n\n Attention to detail and accuracy when managing data and documentation.\n\n \n\n Team player with a proactive, solution-focused approach.\n\nDesirable:\n\n \n\n Knowledge of the construction or plant hire industry.\n\n \n\n Understanding of transport compliance requirements (e.g. FORS, O Licence, driver hours).\n\n * \n\n Experience using Transport Management Systems (TMS) or similar logistics software\n\nWhy Join Flannery\n\n· Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.\n\n· Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.\n\n· Professional Development: Take advantage of training programs, workshops, and seminars to enhance your skills and advance your career.\n\n· Employee Assistance Program: Access to free, confidential support services for personal and work-related issues.\n\n· Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and Eco-friendly working environment.\n\n· Modern Equipment: Work with the best and latest plant and machinery in the industry.\n\n· Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.\n\n· Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programs.\n\nAt Flannery Plant Hire, we value diversity and are an equal opportunity employer. We encourage applications from all qualified individuals regardless of race, colour, religion, gender, sexual orientation, age, marital status, or disability

• 4Recruitment Services

  

  School Attendance Service Officer- North West London

  10 days ago

  Wembley

  School Attendance Service Officer- North West London Are you a passionate School Attendance Service Officer looking for your next role? 4Recruitment Services are currently recruiting for a School Attendance Service Officer to work in Elective Home Education & Child Employment Service based in The Northwest London area. Pay Rates: £23.81 - £31.35 per hour Umbrella Rate Information the Role We are seeking a committed and experienced School Attendance Service Officer to lead on Elective Home Education (EHE) and Child Employment responsibilities within a busy and dynamic service. This is an exciting opportunity for a highly motivated professional with strong safeguarding knowledge and experience of working with children, families, schools and multi-agency partners. The successful candidate will play a key role in ensuring children receive a suitable education, are safeguarded effectively, and that all child employment and performance legislation is adhered to. Key Responsibilities Lead on Elective Home Education casework and provide advice and guidance to schools, families and professionals. Work collaboratively with schools, admissions, inclusion services, early help, social care and Children Missing Education teams where there are concerns regarding a child’s education or welfare. Investigate breaches under the Education Act 1996 and take enforcement action where appropriate, including issuing Penalty Notices...