Beyond Borders - Project Support Wembley, London - Hybrid Beyond Borders UK is a London-based nonprofit organisation dedicated to supporting vulnerable communities across the UK and globally. Our mission is to empower individuals with dignity, opportunity, and the tools they need to thrive. In addition to our charitable programmes, we are developing an exciting social enterprise venture focused on government procurement, tendering, and partnership development — creating sustainable income streams to expand our social impact. Role Description We are looking for a motivated and forward-thinking Project Support Officer to join our growing start-up environment. This role is ideal for someone who wants to take ownership, contribute to real organisational growth, and develop professionally while making a tangible social impact. Currently a voluntary position, this opportunity offers potential for future paid employment or a profit-percentage arrangement linked to project and business success. You will work closely with the Director to support daily operations, proposal development, and social enterprise initiatives, playing a vital role in shaping Beyond Key Responsibilities • Support the Director in project coordination, operations, and communications., • Contribute to proposal writing, tender submissions, and government procurement processes., • Conduct research and analysis to identify new opportunities and partnerships., • Assist with administrative and technical tasks across ongoing projects., • Help develop and streamline internal systems to improve project delivery., • Take initiative and ownership in developing ideas that support organisational growth., • Strong analytical, research, and writing skills., • Interest or experience in tendering, proposal writing, or procurement., • Excellent communication, organisation, and time-management abilities., • Comfortable working in a start-up, fast-paced environment where initiative is valued., • Proficient in Microsoft Office, Google Workspace, and project management tools., • Ability to work independently and collaboratively with a small team., • Bachelor’s degree in business, management, or a related field preferred (desriable). What We Offer • Be part of a mission-driven start-up that is growing and developing., • Take ownership of meaningful projects and help shape the future of a social enterprise., • Gain hands-on experience in project management, tendering, and business development., • Work in a flexible hybrid environment with room for innovation and creativity., • Potential for future salary or profit-share based on project and organisational success.
Key Responsibilities: Design and execute purchasing strategies for premium fashion and lifestyle products, ensuring alignment with overall business goals. Knowledge of Mandarin is advantageous for effective engagement with East Asian clients and suppliers. Identify, source, and secure popular luxury items from the UK market, coordinating both online and offline purchasing channels while nurturing relationships with key vendors. Establish long-term supplier partnerships, lead negotiations on pricing and terms, and manage performance reviews to ensure service quality and reliability. Conduct ongoing market intelligence and product assessments, preparing analytical reports on items, trends, and pricing to inform strategic procurement choices. Take responsibility for procurement budgets, implement cost-efficiency measures, and ensure compliance with internal policies and external trade regulations. Supervise purchasing documentation, from order processing to receipt and inventory tracking, ensuring accuracy and regulatory compliance. Monitor industry developments, attend seasonal brand events, outlet sales, and private shopping opportunities to capture early access to in-demand products. Share product knowledge and brand insights with colleagues and clients, assisting in strategic decision-making and enhancing customer experience. Work closely with cross-functional teams to support smooth operations and client service. Provide seamless communication with Mandarin-speaking stakeholders to ensure accurate product selection and timely fulfilment. Represent the Company with professionalism, upholding its reputation within the luxury goods sector. Qualifications, Experience & Skills: Bilingual proficiency in Mandarin and English, with excellent intercultural communication skills. Strong organisational skills with a meticulous approach to documentation and workflow management. Passion for luxury fashion, with awareness of current trends, product lines, and brand heritage. Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with Adobe software is a plus. Self-driven, dependable, and capable of independent work in a high-pressure environment. Willingness to travel within the UK for store visits, outlet sourcing, and brand events. 1–2 years of experience in luxury retail, buying, or operational roles. Exposure to product sourcing, fashion-related marketing, or creative industries is an asset. Experience in areas such as visual merchandising, brand presentation, or showroom planning is beneficial. Degree in Fashion, Business, or a related field. Previous experience in luxury retail is a significant advantage.