Duties and responsibilities: Supervise and manage office staff, fostering a collaborative team environment. · Maintain accurate records of company documents, employee files, and operational data. · Assist in the preparation and management of the office budget, monitoring expenses and ensuring cost-effectiveness. · Oversee invoicing processes, ensuring timely billing and payment collection from clients. · Coordinate payroll processing and ensure compliance with relevant regulations. · Assist in the recruitment, on boarding, and training of new employees. · Ensure all rentals and finance contracts are completed accurately and legally. · Oversee vehicle maintenance schedules, ensuring compliance with safety regulations and company policies. · Liaise with suppliers and vendors to negotiate contracts and manage service agreements. · Serve as a point of contact for clients, addressing inquiries and providing information about services. · Maintain records of vehicle inventory, sales, and trade-ins. · Coordinate with IT support to ensure that office technology and systems are functioning properly. Process the rental agreements between both parties accurately. · Address any operational issues that arise and implement solutions to improve processes. · Ensure the company adheres to industry regulations and safety standards. Skills and responsibilities: · Strong verbal and written communication skills · Capability to lead and motivate a team, fostering a positive work environment. · Understanding budgeting, invoicing, and financial reporting to effectively manage office expenses. · Proficiency in managing time efficiently to meet deadlines and handle various responsibilities. · Familiarity with office management software, spreadsheets, and other relevant technology. · Ability to negotiate contracts and service agreements with vendors and suppliers. · A relevant bachelor’s or master’s degree
SCOPE & GENERAL PURPOSE OF JOB To supervise and manage a section of the kitchen to ensure that objectives are met in relation to all food prepared within the hotel. JOB SPECIFIC ACCOUNTABILITIES To maintain regular and effective communication within the team and at all levels Performance standards are clearly communicated to every individual and is understood Technical and personal standards are high Staff are proud to belong to the team and the section Staff movements, communication and coordination within the section is effective. Sous Chef is informed of changes in keeping with payroll schedules. A system is in place for requesting time-off and is understood by staff. Hours are monitored, and potential problems are raised with Sous Chef/ Head Chef. All staff receive high quality performance feedback Appropriate action is taken to deal will all levels of performance Trends are monitored and consulted with Sous Chef for a suitable response Confidence in the application of policies and procedures Staff issues are brought to the attention of the Sous Chef Daily meetings are attended, and information effectively passed on to the team. Staff are fully informed of changes in the kitchen and to the section. Training & Development To arrange induction and training of staff to meet the required standard of performance, ensuring that all training is recorded on individual training record sheets. To provide coaching to Commis Chef to develop confidence, knowledge and skills. To ensure that all staff are well-versed in legal requirements and established standards are maintained. Act as section trainer for Commis Chefs and Demi-Chef de Partie · Planned section induction is carried out for new starters · All staff hold a Basic Food Hygiene Certificate · Working with the Sous Chef, technical skills for different roles are identified and training needs analysis is carried out on a rolling basis Food Quality To ensure that food hygiene standards are exemplary at all times so that legal and company requirements are met. To ensure that correct mis-en-place has been affected before service and that the staff are completely familiar with the production of dishes on the menu. To ensure the correct preparation, presentation and service of dishes to the guests and also the staff restaurant according to the standards of the hotel. Swabs and other required procedures are carried out according to company standards Best practice is adapted to suit the hotel’s operation Safe and hygienic working practices are demonstrated during every shift Action is taken swiftly to correct any observed contravention in health, safety or hygiene practices. Service is calm and organised Raw and high-risk roods are prepared separately Food preparation areas are cleaned prior to use, maintained during service and cleaned down according to set procedures and in-line with Health, Safety and Hygiene requirements. Waste is promptly removed from the food preparation area and disposed of appropriately Food is checked for quality and presentation before sending to the hot plate/ pass Food not for immediate consumption is stored in the correct manner at a safe temperature according to legal requirements Stock control Stock takes are accurate People are available to assist Preparation is done to assist Market list is used for ordering stock for the next day Receiving and storage areas are prepared ready for delivery Food items are checked for quality, expire date and temperature Random temperature checks are made of chilled and frozen good delivered Delivery packaging is removed and disposed of appropriately Storage areas are kept secure from unauthorised access Temperature checks are made according to a set schedule agreed with the Sous Chef/ Head Chef No out of date stock in storage areas Menu Development To assist in menu development Continuous development of menu items New ideas given to Sous Chef and Executive Sous Chef Takes an active interest in food trends GENERAL ACCOUNTABILITIES Health, Safety and Security Hygiene regulations are enforced, monitored and swift action is taken where shortfall is detected To ensure safe and careful handling of equipment to safeguard people and property particularly in areas of manual handling, use of knives and COSHH. Hazards are spotted and reported Equipment used are according to guidelines Accidents are reported Benefits · Meals on duty · Staff uniform · Monthly performance-based incentives · Company pension contribution after you passing your probation period · Recommend a friend fee · 20 days holiday plus 8 bank holidays · Training fund assistance of NVQ’s · Awards and Recognition Programme · Seasonal annual parties · Staff rate with IHG hotels globally
Pay: £13.00-£13.50 per hour Job description: Do not apply for this job if you’re not looking for something serious. Please do apply for this job if you seek to be a part of a team that is friendly, an environment that is positive, and a workspace that encourages you to grow, learn, & enjoy coming to work. Please do apply for this job if you share the same values as we do: PASSION, INTEGRITY, VERSATILITY, OPENNESS, HONESTY. We are based in a cute and charming village called Belsize Village in NW3, closest stations are Swiss Cottage and Belsize Park. Our clients are lovely, high profile (some celebrities) and inspiring. We are growing beyond our current capacity which is why we are looking to grow our lovely family. We are welcoming full time/part time applicants who have experience in the nail industry of at least 2 years. We pay well and the tips/rewards are generous, especially when it’s a job done well. We really support our staff and encourage them to meet their career goals. The industry can be deceiving when trying to lure staff, leaving most staff unhappy, cheated and underwhelmed when they do not fulfill what they advertise. In this company, Pivoine, there is no shady business here, only complete honesty , transparency and trust. We support our team because they are the core of our business. A happy team means a happy working environment, which leads to positive customer experience and better business. Responsibilities: Performing all treatments meticulously and to a high standard. Taking bookings/appointments efficiently. Demonstrating creativity and the ability to come up with ideas for clients if needed. Exceptional customer service and client relationship management. Being a proactive team player, assisting the rest of the team if help is needed and taking initiative. Keeping the premise in a tidy and clean manner. Why join us? It’s never a dull day with us. Our team, clients and Village make Pivoine a happy (and entertaining) place to be (you’ll know what we mean when you come to see us). The owner is very hands on and is available with the team on a daily basis and demonstrates care to her staff and kindness to her clients. The company is transparent, honest and friendly, and we only attract those values in our clients in our team. We offer a competitive salary and offer great working conditions to our team. We offer the support our staff needs to enhance their skills. Due to our standard of service & quality of our services, we work with celebrity and VIP clients and provide them with a serene space for them to get their beauty treatments done. Benefits: 20 days paid holiday for full time applicants after 6 months probation. 10 days paid holiday for part time applicants Highly attractive pay package. Pay: £117-121.5 per day depending on skills/experience. Full time 5 days, part time 3 days. Opening Hours: 6 Days a week from 10am to 7pm. 5 days for Full time 3 days for Part time. Above industry average pay plus tips - 100% of YOUR tips directly to YOU. No splitting amongst the team. Fair and square. Tips in the area are generous. Social Budget - Treats, lunch at work, night outs and activities. We love spending time outside of work! Free Employee Treatments – Manicure, pedicure, waxing and threading on us ofcourse. You need to show off our talent! Refer a Friend: Earn up to £500 for every successful hire you can bring to the family. Paid lunch break **Please reply back to this ad with your details and if you’re looking for a FT/PT contract. Job Types: Full-time, Part-time Application question(s): Are you able to work on Saturdays? Do you have the legal right to work in the UK? Are you happy to be on our payroll system? We do not pay salaries in cash, we do your salaries and calculate your tax and pay monthly via payroll. PLEASE DO NOT APPLY if this does not work for you. Experience: manicure, pedicure, BIAB, extensions (any type): 2 years (preferred)
As an office manager you will oversees the smooth operation of an office environment, managing administrative procedures, coordinating staff, and ensuring a productive and safe workplace. They are responsible for a wide range of tasks, from managing office supplies and facilities to supervising staff and implementing office policies. Here's a more detailed breakdown of common office manager duties and responsibilities: General Office Administration: Organizing and coordinating office operations: This includes setting up and maintaining office procedures, streamlining administrative tasks, and ensuring efficient workflow. Managing office supplies and equipment: This involves ordering supplies, maintaining inventory, and ensuring all equipment is in good working order. Handling correspondence and communications: This includes managing phone calls, emails, and other forms of communication, both internally and externally. Managing office budgets and expenses: This involves tracking expenditures, preparing reports, and ensuring the office operates within budget. Maintaining office facilities: This includes overseeing the maintenance and upkeep of the office space and equipment, ensuring a safe and comfortable working environment. Implementing and maintaining office policies and procedures: This ensures consistency and clarity in how the office operates. Staff Management: Supervising and training staff: This includes delegating tasks, providing guidance, and evaluating staff performance. Assisting with onboarding new employees: This involves ensuring new hires have the necessary resources and support to be successful. Managing employee schedules and time off requests: This ensures adequate staffing and minimizes disruptions to workflow. Other Key Responsibilities: Organizing meetings and events: This includes scheduling, preparing materials, and coordinating logistics. Greeting visitors and providing customer support: This involves creating a positive first impression and ensuring visitors are well-attended to. Managing vendor relationships: This includes negotiating contracts, managing invoices, and ensuring timely payments. Ensuring compliance with health and safety regulations: This includes implementing and maintaining safety procedures, conducting risk assessments, and ensuring a safe working environment. Developing and implementing office procedures: This may involve creating new systems for record-keeping, communication, or other administrative tasks. Preparing reports and presentations: This involves compiling information, analyzing data, and presenting findings to senior management. Supporting HR and finance functions: This may include assisting with payroll, employee records, and other administrative tasks. Skills and Qualifications: Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. Experience in staff supervision and training. Knowledge of office management procedures and best practices. Strong problem-solving and decision-making skills. Ability to work independently and as part of a team. Essential: You must have a degree in management or equivalent. You must have 3-5 years experience of management or administrative. you must enjoy the ability to negotiate in regard to frame agreements, sourcing contracts for the company business. You should have a dynamic and persuasive personality.