Evergreen Resource Trading

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

We are seeking a dedicated and detail-oriented Order Processor to join our team at our retail store in Queen, New York. The ideal candidate will be responsible for managing customer orders, printing shipping labels from the WordPress backend, and packing orders for shipment. The role requires experience in e-commerce order processing and familiarity with WordPress-based systems. The Order Processor will play a crucial role in ensuring timely and accurate order fulfillment, maintaining the flow of operations, and providing exceptional service to our customers. Key Responsibilities: Order Processing: Review and process incoming orders via our e-commerce platform (WordPress-based). Ensure all order details (products, quantities, shipping addresses, etc.) are accurate. Communicate with the customer service team to resolve any order discrepancies. Label Printing: Access and print shipping labels through the WordPress backend (knowledge of WooCommerce is a plus). Ensure labels are accurate and match the order details. Organize and attach the correct shipping labels to each package. Packing Orders: Pack orders securely and efficiently, ensuring all items are carefully handled and protected during transit. Select the appropriate packaging materials and boxes for each order. Prepare and organize orders for shipment by using the correct shipping carrier and service. Inventory Management: Track inventory levels and communicate with the team if items are low or out of stock. Assist in maintaining accurate inventory records. Customer Service Support: Respond to any shipping or order-related inquiries from customers promptly and professionally. Ensure all orders are shipped out on time, meeting customer expectations. Order Tracking: Monitor the shipment status of orders and provide tracking information to customers as needed. Follow up on any shipping delays or issues with the shipping carrier. Qualifications: Previous experience in order processing, shipping, or related fields, preferably within a retail or e-commerce environment. Strong experience with WordPress (WooCommerce) for managing and processing orders. Ability to print and manage shipping labels through WordPress backend. Detail-oriented with strong organizational skills and the ability to manage multiple orders at once. Basic knowledge of inventory management practices. Ability to work in a fast-paced environment and meet deadlines. Excellent communication skills, both written and verbal. Must be able to lift and move packages as needed. Experience with shipping carriers (USPS, UPS, FedEx) and basic shipping procedures is a plus. High school diploma or equivalent required; additional certification or training in logistics or e-commerce is a plus.

We are seeking a friendly and professional Front Desk Assistant to be the first point of contact for clients at Kirah Glow. As the face of our business, you will be responsible for greeting clients, managing appointments, and ensuring an exceptional experience from arrival to departure. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to thrive in a fast-paced, high-energy environment.

We are a multiservice center. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Responsibilities Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Assist customers with applications Document expenses and hand in reports Undertake occasional receptionist duties Skills Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Spanish and English fluent Qualifications - Bilingual proficiency in Spanish and English - Proficient in Microsoft Office suite - High school diploma or GED - Demonstrated administrative experience - Strong communication and organizational skills - Ability to manage time effectively - Previous experience in a bilingual secretary role or similar position Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

Job Overview: We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient. Key Responsibilities: Provide administrative support to project managers, supervisors, and other construction personnel. Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups. Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible. Assist with the preparation of project documentation, including bids, proposals, contracts, and reports. Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams. Order office and project-related supplies, managing inventory to ensure resources are available when needed. Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department. Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones. Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly. Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation. Monitor and maintain office equipment, arranging for repairs or replacements as needed. Support the team with special projects, as assigned, ensuring timely and accurate completion. Qualifications: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred. 2+ years of administrative experience, preferably in construction or a related field. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Excellent organizational, time management, and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and a high level of accuracy in work. Familiarity with construction documents and processes is a plus.

I am looking for a friendly, energetic person to be my Assistant. Job duties include phone's, emails, fax and client interaction. No experience is needed as I am willing to train the right person. Customer service and a good presentation is very important. I am open to P/T or F/T Thanks

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Commercial Insurance Office administrative Assistant will train also as Customer service.