Front Desk Receptionist

The Church Administrative Secretary will handle a wide range of administrative tasks for ALCC’s Senior Pastors. This person must be well-organized, flexible, and enjoy the administrative challenges of supporting the ministry of a growing church. They should be technologically savvy with communication skills across a variety of platforms. The Administrative Secretary must be able to interact with church staff, congregants, visitors, and external ministry relationships in a fast-paced environment with grace. Applicants will be asked to undergo a rigorous background check process. Attention Previous experience of working in a similar role for a pentecostal or evangelical organization is a plus. Essential Duties and Responsibilities Support Senior Pastors/Office Staff Create and manage the senior pastor’s calendar appointments, meetings, and phone calls, including meetings with congregation, staff, leaders, ministry contacts, boards, and ministry teams; keep appropriate parties informed in advance. Manage all ministry-related travel, speaking engagements, weddings, funerals, and community events, coordinating details with all parties involved. Pastors’ Travel itinerary – Confirm itinerary; ensure purchase of tickets and hotel bookings. Coordinate all logistics for departures and arrivals. Manage communication and tasks related to the pastoral team of ALCC and their respective teams on behalf of the senior pastor. Prepare checks as directed by the Senior Pastor. Manage record-keeping for outgoing and incoming checks. Manage expense reporting for the church. Store and manage hard copy and electronic documents, including passwords and backups Prepare documents for staff and leadership team meetings Prepare sermon slides under the direction of the senior pastor. Prepare senior pastor’s weekly scorecard of ministry-related metrics Provide clerical assistance to church staff as needed. Communication Edit and send out congregational emails and respond in a timely manner. Coordinate with ALCC volunteers to send the weekly church’s announcements Execute a weekly church WhatsApp Announcement posting strategy. Post weekly Bible Study, worship, midweek services. Office Management Receive and screen incoming calls and distribute as necessary along with answering machine messages Review and respond to emails received in a timely manner. Review, respond and take necessary actions in a timely manner on forms completed via the ALCC App Receive and distribute correspondence as appropriate; apply postage and mail correspondence Church Administration Update church master calendar as needed Maintain adequate inventory of office supplies Maintain all standard forms (Membership, Baptism, Weddings, Baby Dedication, etc.). Track Baptisms and Baby dedications, making necessary updates in the database management system. Serve as host to visitors. Announce their arrival to the appropriate party. Order ministry literature as needed and on time. Coordinate/Assist with the planning and execution of Special Events. Draft and send out letters as required. Perform other Clerical Duties including but not limited to setting up of church meetings, interviews, make photocopies, file documents and all paperwork. Perform other tasks and responsibilities as assigned by the Senior Pastors. Required Knowledge & Qualifications A growing personal relationship with Jesus Christ Personal buy in to the vision and direction of ALCC Proficiency in church management systems, Microsoft Office Suite (Word, Excel and Powerpoint), Adobe, Google Suite (Google Docs, Google Sheet, Google Drive, Google Calendar etc), Zoom, Church Database Administration Systems (Knowledge of LEAD/Pushpay App is a plus), Canva or other design platforms, and Apple computers (including Pages) is a plus. Excellent written and verbal communication skills. Ability to communicate with congregants and visitors: a wide range of personalities, clearly and effectively. Basic accounting/bookkeeping skills. Ability to work on weekends and weeknights. Must exhibit strong organizational skills, paying close attention to details. Must demonstrate active listening skills and practice empathy and discretion when dealing with confidential matters. Ability to multi-task in a deadline-oriented, volunteer-driven organization. Previous work experience in a church-based environment is preferred. HOURS Tuesday – Friday: 10:00 AM – 5:00 PM Sunday: 7 AM - 3PM Job Type: Full-time Work Location: Hybrid Job Type: Full-time Pay: $45,000.00 per year Benefits: Health insurance Paid time off Schedule: 8 hour shift Education: Bachelor's (Required) Experience: Google Suite: 2 years (Required) Microsoft Word: 2 years (Required) Pentecostal/Evangelical organization: 1 year (Required) Ability to Commute: Brooklyn, NY 11212 (Required) Ability to Relocate: Brooklyn, NY 11212: Relocate before starting work (Required)

Medical office in Jamaica, Queens seeking a Positive & Friendly individual for full time or part time Medical Receptionist. Excellent computer, communication, multitasking skills are critical. Must be well organized and detailed oriented. Prior Healthcare experience is required. Pay start based on experience. The right candidate should have at least 3-5 years experience in the medical field and working knowledge EMR (Medent preferred but will train), Word, Excel. Should be experienced in making appointments and handling medical reports and records, answer telephones, scheduling, scanning, faxing. Friendly environment and Immediate hire for the perfect multi-tasking candidate. Must be 25 years old and above, Salary Based on Experience *** Must have 3-5 years of experience is required*** *** Bilingual Spanish is a Plus***

Physical Therapy office looking for new team member must be experienced in medical field. Coordinate appointments for patients. Able to handle busy call volumes and provide excellent customer service. Strong communications & computer skills are a must. The candidate must be able to work under pressure and multitask. Must be hard-working, organized, reliable, self-motivated with excellent interpersonal. Must be available to work on Monday- Thursday 11-7PM Friday's 11-5 PM English/Spanish speaking is a must

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

Fast growing neurological company is looking to fulfill front desk receptionist position in established office located in Forest Hills, New York. Front desk receptionist will assist the facility with checking clients in, answering phone calls, and other clerical work. Front Desk Receptionist Duties: Maintain patients' medical records Answering phones Perform patient call backs Checking patients In and Out Verify insurance eligibility Skills* Proven work experience as a Receptionist, Front Office Desk or similar role* Professional attitude and appearance* Solid written and verbal communication skills* Ability to be resourceful and proactive when issues arise* Excellent organizational skills* Multitasking and time-management skills, with the ability to prioritize tasks* Customer service attitude* High school degree; customer service and front desk experience are a plus Benefits and salary information available during the interview process. All benefits started after 1 year of employment Job Type: Full-time Pay: From $18.00 per hour Benefits: 401(k) matching Flexible schedule Paid time off Medical Specialty: Neurology Schedule: No weekends Ability to commute/relocate: Forest Hills, NY: Reliably commute or planning to relocate before starting work (Required) Work Location: In person

Distributor in Maspeth Queens seeking for FULL TIME RECEPTIONIST. LONG TERMS ONLY! Polite, timely manner, highly motivated, reliable, fluent in English. Multitasking, friendly, team worker, bright, excellent on the phone and written correspondence skills. Know how to handle clients, staff, and phone calls, computer knowledge is a must (Word, Outlook, Excel) Good opportunity of growth for better position in the future for serious and reliable person. DUTIES: • Responsible for effectively managing incoming calls and visitors as well as providing administrative support, answer and direct calls on multi-line telephone system • Direct calls to appropriate parties • Administrative tasks: filling, typing, coping, taking messages, sending & receiving faxes, word processing • Data entry and filing • Need to have office experience, and the ability to work efficiently in a fast-paced environment • Assist in creating and submitting expense reports • Take on additional projects as assigned Working hours: Mon- Thu: 8am- 4:30pm Fri: 7am-3:30pm

Load Planning and Assignment: Review load boards and transportation management systems to identify available loads. Match loads with suitable drivers based on factors such as equipment type, location, and driver preferences. Driver Communication: Maintain open and effective communication with drivers regarding load assignments, pick-up and delivery times, routes, and any relevant updates. Shipment Tracking: Monitor shipment progress using GPS tracking systems and other tools. Proactively address any delays or issues that may impact delivery timelines. Customer Service: Provide excellent customer service to shippers and consignees by addressing inquiries, resolving issues, and providing shipment updates. Documentation: Prepare and maintain accurate shipping documents, including bills of lading, manifests, and delivery receipts. Rate Negotiation: Negotiate freight rates with carriers and shippers to ensure profitability. Problem Resolution: Identify and resolve issues that may arise during the transportation process, such as equipment breakdowns, traffic congestion, or weather-related delays. Compliance: Ensure compliance with all federal, state, and local regulations pertaining to transportation. Qualifications: High school diploma or equivalent Previous experience in transportation or logistics preferred Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in transportation management software and systems Ability to work under pressure and meet deadlines Physical Demands: Ability to sit for extended periods of time Ability to use computer and phone systems Ability to communicate effectively in person and over the phone Work Environment: Office environment with moderate noise levels Potential for extended work hours, including weekends and holidays

Looking for an Receptionist / Personal Assistant. Must not be afraid to answer the phones and MUST be on time. The job is an entry level position with room to grow. Speaking an additional language is a benefit but no required.