Receptionist / Administrator

Office & Admin

11 November 2024587 views

Job Overview:
We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient.
Key Responsibilities:
Provide administrative support to project managers, supervisors, and other construction personnel.
Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups.
Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible.
Assist with the preparation of project documentation, including bids, proposals, contracts, and reports.
Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams.
Order office and project-related supplies, managing inventory to ensure resources are available when needed.
Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department.
Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones.
Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly.
Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation.
Monitor and maintain office equipment, arranging for repairs or replacements as needed.
Support the team with special projects, as assigned, ensuring timely and accurate completion.

Qualifications:
High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
2+ years of administrative experience, preferably in construction or a related field.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software.
Excellent organizational, time management, and multitasking skills.
Strong communication skills, both written and verbal.
Ability to work independently and as part of a team in a fast-paced environment.
Attention to detail and a high level of accuracy in work.
Familiarity with construction documents and processes is a plus.
  • Experience
    Required
  • Languages
    Spanish – Advanced
  • Employment
    Full-time
  • Schedule
    M-F 9AM - 5PM
  • Salary
    $15 – $20 hourly

pin iconHunts Point Avenue, West Bronx, The Bronx, New York

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ReceptionistNew York

Construction • 11-50 Employees

Hiring on JOB TODAY since November, 2024

we specialize in providing exceptional construction services, delivering high-quality projects on time and within budget. With years of experience in the industry, we pride ourselves on our commitment to excellence, safety and innovation.

Alex Yagudaev avatar icon
Alex YagudaevActive 2 days ago

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