Administrative Assistant - fill out a application for background check - New York

Join our small, friendly skin care clinic on the Upper West Side as a part-time Personal Assistant (PA). We are looking for someone organized and welcoming to help manage our day-to-day activities. Responsibilities include: • Managing email correspondence (checking and responding), • Supporting daily operations while delivering excellent customer service, • Maintaining a clean, welcoming environment, • Assisting with social media content and basic administrative tasks (preferred), • Requirements:, • Reliable, detail-oriented, and professional, • Schedule:, • Part-time, 4 days per week, 11pm–5pm, • This is not remote job

Join our small, friendly skin care clinic on the Upper West Side as a part-time Personal Assistant (PA). We are looking for someone organized and welcoming to help manage our day-to-day activities. Responsibilities include: • Managing email correspondence (checking and responding), • Supporting daily operations while delivering excellent customer service, • Maintaining a clean, welcoming environment, • Assisting with social media content and basic administrative tasks (preferred), • Requirements:, • Reliable, detail-oriented, and professional, • Schedule:, • Part-time, 4 days per week, 11pm–5pm

Administrative Assistant / Bookkeeper Ronbar Laboratories – Long Island City, NY Ronbar Laboratories is seeking a reliable and detail-oriented Administrative Assistant / Bookkeeper to join our team. This role combines bookkeeping responsibilities with administrative support and customer service, making it ideal for someone who is organized, proactive, and comfortable working in a fast-paced environment. Key Responsibilities: • Handle day-to-day bookkeeping tasks using QuickBooks, • Manage accounts payable and receivable, • Respond to customer inquiries and provide support as needed, • Maintain accurate financial records and reports, • Assist with general administrative duties and office coordination Qualifications: • Proficiency in QuickBooks, • Working knowledge of Microsoft Excel, Outlook, and Word, • Strong organizational and communication skills, • Ability to multitask and manage time effectively, • Prior bookkeeping or administrative experience preferred Location: This position is based in Long Island City, NY, conveniently located near public transportation.

Immediate Part Time Position 15 - 25 hours per week for busy doctors office connected to Iron Culture Gym on River Rd in North Bergen FULL HOURS OF BUSINESS Mondays (Approximately) 3:00pm-8:30pm Wednesdays (Approximately) 8am-1pm & 3:00pm-8:30pm Thursdays (Approximately) 3:00pm-8:30pm Fridays (Approximately) 8am-1pm EMPLOYEE NEEDED FOR EVENINGS AND POSSIBLE MORNING COVERAGE MINIMUM OF 1-2 YEAR COMMITMENT OR MORE...This can also become your career!! Seeking enthusiastic healthcare office assistant to run all front desk responsibilities. Must have: Great people skills and a strong voice. Must be coachable and willing to be trained. Duties include: FRONT DESK: answering phones, scheduling patients, maintaining patient files, keeping a neat office. Bi-lingual is a must. PREVIOUS OFFICE EXPERIENCE PREFERRED BUT NOT MANDATORY

Job Overview Admin Assistant - Showroom- bilingual Italian a plus Our client, a distributor of prestigious European/Italian wines seek a candidate with professional demeanor and excellent communication skills to take on the role as an Admin Assistant for their showroom in New York City. Fluency in Italian is a plus but not required. In this role, you will be handling phones with clients, categorizing inventory, preparing expense reports in Excel, and take on additional projects as needed. In addition, will assist with wine tasting events down the road. General admin duties-. This is a perm position with benefits-. Hours are 9-5:15 pm. Salary 42k to 50k annual Salary. Requirements Proficiency in MS Office Professional demeanor College grads a plus Italian conversational a plus Strong organizational skills with attention to detail 1-2 years of admin or related business experience. Pay: $42,000.00 - $50,000.00 per year Work Location: In person

• Managed data entry and maintained accurate records., • Coordinated and completed daily errands and tasks, • Assisted with paperwork, filing, and document organization, • Provided general administrative support to improve workflow efficiency

Responsibilities The Medical Support Specialist (MSS) is responsible for performing routine medical and testing procedures under direct supervision of the treating clinician as well as supports in other areas of the facility as needed including registration and referral management This role requires efficient and accurate delivery of one-on-one patient care while thriving in a fast-paced environment The MSS ensures that every patient is treated the with quality clinical care and receives an excellent patient experience from welcoming, respectful, and skillful colleagues Job description Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve. The Medical Support Specialist (MSS) is responsible for performing routine medical and testing procedures under direct supervision of the treating clinician as well as supports in other areas of the facility as needed including registration and referral management. This role requires efficient and accurate delivery of one-on-one patient care while thriving in a fast-paced environment. The MSS ensures that every patient is treated the with quality clinical care and receives an excellent patient experience from welcoming, respectful, and skillful colleagues.

About the Vilcek Foundation What We Do The Vilcek Foundation raises awareness of immigrant contributions in the United States and fosters appreciation of the arts and sciences. Who We Are The Vilcek Foundation was established in 2000 to amplify the diverse ways immigrants and cultural leaders enrich artistic and scientific communities in the United States. Since its formation, the foundation has awarded over $17 million in prizes and grants to foreign-born individuals and like-minded organizations committed to progressing our society. Responsibilities The Executive Assistant will provide high-level administrative support to the Vilcek Foundation President. Administrative Support for the President • Provide high-level administrative support to Vilcek Foundation President by managing complex schedules, meetings, files, and records., • Proactively manage and maintain contacts, take and respond to phone messages, and read and respond to email as needed., • Maintain confidential and mission-critical records and files, including founding documents, accounting, and fiscal records., • Schedule and confirm high-priority meetings, appointments, and travel for senior management., • Prepare executive-level presentations and printed materials, and conduct research to prepare for meetings with Vilcek Foundation affiliates., • Plan and manage regularly scheduled staff meeting agendas., • Coordinate travel, including schedules, itineraries, and accommodations for Vilcek Foundation executive staff., • Assist with drafting formal correspondence and copyediting as needed., • Assist with board meetings, including presentations, agendas, fiscal reporting, and meeting minutes. General Administrative, Programmatic, and Facility Support: • Provide administrative support for all Foundation initiatives, including art collections, prizes, exhibitions, grants, and events., • Maintain a neat and orderly third-floor supply room and fourth-floor supply closet weekly. Inform the Registrar and Manager of Collections, Exhibitions, and Facilities when a reorder of office supplies, stamps/postage, and other office materials is needed., • Assist with writing, research, correspondence, purchasing, facilities management, and facilities upkeep as required., • Assist with facility vendor oversight as directed by the Registrar and Manager of Collections, Exhibitions, and Facilities., • Manage and maintain database and contact systems, with responsibility for high-level individual and organizational records, and preparation of strategic mailing, invitation, and guest lists., • Maintain expense and budget reports., • Coordinate and help oversee distribution of executive campaign materials, including press releases, letters, catalogues, cards, and other campaigns., • Provide support for Foundation events as needed. Other General Requirements: • All staff members are expected to provide general support to the President as needed., • All staff members are expected to help greet visitors as needed., • All staff members are expected to ensure that all correspondence sent from the Foundation is handled in a professional and accurate manner., • All staff members are expected to perform additional duties as assigned., • Maintaining a convivial atmosphere and cooperative spirit at the workplace is highly desirable., • All staff members are expected to maintain up-to-date contact and organizational records in Salesforce. Physical Requirements This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with staff, access files, and restock office equipment as needed. The Vilcek Foundation is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations. Skills and Requirements • Bachelor’s degree (completed or in progress) in a related field, or four years of relevant experience., • Authorization to work in the United States., • Availability to work on-site, Monday–Friday, 8:00 a.m. – 4:00 p.m., • A minimum of five years of experience supporting an Executive Director, CEO, President, or other senior executive, with 6-7 Years preferred., • Excellent oral and written communication skills., • Outstanding organizational skills and attention to detail., • Strong project management experience., • Ability to work effectively with a variety of personalities and situations, including managing challenging or sensitive interactions with professionalism and tact., • Superior interpersonal skills, a courteous and professional manner, and comfort interfacing with the public., • Demonstrated self-motivation, comfort with ambiguity, and competence to work with limited direction., • Flexibility and willingness to work beyond working hours for events, or otherwise required., • Detailed knowledge of computers and facilities with applications such as Mac computers, iPhones and iPads, Google Calendar, Google Workspace (Docs, Sheets, Slides), Dropbox, Microsoft 365 (Outlook, Word, Excel), Salesforce, Internet navigation/search functions, and calendar and database programs is essential., • Enthusiasm for the Vilcek Foundation’s mission., • Willingness to adapt to evolving responsibilities. The Vilcek Foundation reserves the right to change job descriptions. While this job description is intended to include essential duties, it is conceivable that job duties may change before the job description is officially revised. Our Benefits • Employer-paid health insurance, • Dental & Vision Reimbursement Plan, • Flexible Spending Account, • Tuition & Student Loan Reimbursement, • 401k and Employer Match, • Generous Vacation, • Free lunch on Friday, • Life Insurance, • Paid Holidays, • Professional Development