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Executive Assistant - Active Staffing Services - Baltimore

Office & Admin

2 days ago4 views

Key Responsibilities:

  • Manage the CEO's calendar, meetings, and appointments.
  • Coordinate client communications and maintain wine inventory correspondence.
  • Arrange travel, including flights, accommodations, and itineraries.
  • Prepare and proofread reports, presentations, expense reports, and emails.
  • Assist with inventory (lifting up to 50 lbs., approximately 1–2 hours per week).
  • Process expenses using Expensify.
  • Maintain Excel tracking reports.
  • Sort and distribute mail.
  • Coordinate with administrative staff and support office operations.

Minimum Requirements:

  • 3–5 years of Executive Assistant or Administrative Assistant experience, preferably in a fast-paced environment.
  • Strong organizational and multitasking skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with Expensify.
  • Tech-savvy and able to quickly learn new tools and software.
  • Excellent proofreading and communication skills.
  • Strong customer service orientation with a high level of discretion and confidentiality.
  • Ability to lift 30–50 lbs.

Event planning experience is a plus but not required

  • Experience
    Required
  • Employment
    Full-time
  • Schedule
    8:30am 5:30pm
  • Salary
    $30 – $33 hourly
  • Starting time
    Immediate start!

pin iconSouth Charles Street, Baltimore

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Administrative AssistantBaltimore

Healthcare Staffing • 11-50 Employees

Hiring on JOB TODAY since September, 2026

National staffing company with over 20 years experience

Nerys M. avatar icon
Nerys M.Active 13 hours ago
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