Special Events Manager
10 days ago
New York
Interested and qualified applicants are encouraged to submit a resume and cover letter to . On site M-F: New York, NY (Midtown East) Helpusadopt.org is looking for a proactive, detail-oriented, creative, and vision oriented events professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission. About Helpusadopt.org Helpusadopt.org is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation. Position Overview The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of Helpusadopt.org. This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications while working closely with leadership, board members, and other colleagues within our small-team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events Key Responsibilities Event Planning & Production • End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives, • Clearly communicate timelines, budgets, and event plans with internal stakeholders, • Maintain budgets and revenue reports, • Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology, • Oversee on-site event execution and troubleshoot issues as they arise, • Work with leadership to support revenue goals aligned events, • Coordinate sponsorships, ticketing, and donor communications, • Source, negotiate, and manage relationships with vendors and service providers, • Ensure contracts, permits, insurance, and logistics are in place, • Collaborate on event marketing and outreach plans that drive attendance and awareness, • Create and produce invitations, materials, signage, and programs, • Operationalize and maintain relationships with tech partners such as OneCause, • Manage event budgets and expense tracking for all events, • Assist with post-event reporting and evaluation, • Maintain organized records of event details, planning trackers, timelines, and contacts About you You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world. Qualifications • Bachelor’s degree or equivalent, • 3–7 years of event planning; nonprofit experience is a plus, • Exceptional organizational and project management skills, • Ability to manage multiple priorities and deadlines simultaneously, • Fundraising event experience (galas, donor events, campaigns), • Vendor negotiation and budget management, • Familiarity with ticketing or event management platforms, • Working knowledge of donor databases and reporting, Salesforce experience is a plus, • Sponsor and donor engagement skills; familiarity with OneCause, • MS Office, Google Workspace, and Canva experience is optimal Benefits include • Health, Dental & Vision insurance, partial coverage, • Vacation and Sick Leave, • Commuter Benefits, • 401(k) Program, • HSA & FSA Accounts, • HealthAdvocate, One Medical, Teladoc, • Supplemental life insurance, • Short- and long-term disability insurance Compensation Salary: $70,000–$90,000 (exempt) Position reports directly to the CEO. Job Type: Full-time Work Location: In person
1437 1st Avenue, Manhattan, 10021, New York
