Hotel Operations Intern - Little Charlie Hotel - New York

Similar jobs

• Success Academy Charter Schools

  

  Operations Coordinator

  6 hours ago

  $20 hourly

  Full-time

  Manhattan, New York

  ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

  Immediate start!

  No experience

  Easy apply
• Edge Realty NY

  

  Operations Assistant

  16 days ago

  $2800–$3000 monthly

  Full-time

  Williamsburg, Brooklyn

  Leasing Operations assistant We are seeking a highly organized and proactive Leasing Operations assistance to serve as the backbone of our leasing team. This role is central to keeping our rental pipeline running smoothly. Key Responsibilities: • Manage and respond to all incoming rental inquiries and leads with speed and professionalism, • Qualify prospective tenants and maintain accurate records throughout the process, • Coordinate and schedule apartment showings, ensuring seamless communication between agents and prospects, • Own consistent follow-up with clients, prospects, and agents at every stage of the leasing cycle, • Track lead activity and pipeline status to ensure nothing falls through the cracks, • Provide hands-on operational support to the leasing team, removing friction and keeping deals moving What We’re Looking For: • Exceptionally organized with strong attention to detail, • A natural communicator who follows through — every time, • Comfortable working in a high-volume, fast-paced real estate environment, • Proactive problem-solver who takes ownership of their workflow, • Prior experience in leasing, property management, or real estate operations preferred This is a role for someone who thrives behind the scenes making everything work — and takes pride in it.

  Immediate start!

  Easy apply
• Helm Management Inc

  

  Real Estate Operations Associate

  19 days ago

  $20–$22 hourly

  Full-time

  Manhattan, New York

  Real Estate Operations Administrative Support. We’re quickly growing and we’re building a brand new, state-of-the-art office while we do it. We’re not a slow, outdated real estate company. We’re organized, ambitious, and building something long-term — and we’re looking for the right person to grow with us. If you love keeping things tight, organized, and running smoothly… keep reading. About The Role You will be the person making sure everything is followed up, documented, and done right. No loose ends. No chaos. You’ll be supporting: • Violations & compliance follow-ups, • Insurance coordination & claims, • Vendor & tenant communication, • Deadlines (and making sure we never miss one) This is not a boring desk job. This is a “you are the engine behind the scenes” job. Who This Is Perfect For You might be perfect if: • You LOVE organization., • You’re the type who makes lists… and actually completes them., • You follow up without being asked., • You catch small details other people miss., • You take pride in being reliable., • You want stability AND growth. Real estate or property management experience is a big plus. Strong communication skills are a must. Why You’ll Love It Here • We’re growing — which means opportunity., • We’re building a brand-new, modern office., • Your work will matter., • Competitive pay based on experience., • Long-term position — we’re building a team, not filling a seat. We want someone who’s looking for a home, not just a job. If you’re reading this thinking, “Finally… this sounds like my kind of role.” Apply.

  Immediate start!

  Easy apply
• The Historic Blue Moon Hotel

  

  Hotel Receptionist (evening shift)

  2 months ago

  $17 hourly

  Part-time

  Manhattan, New York

  As a Hotel Receptionist, you will be responsible for managing the front desk operations, ensuring a smooth and pleasant experience for all guests. Key responsibilities include: • Guest Services: Efficiently handle guest check-ins and check-outs, verify identification, and process payments., • Hotel Upkeep: Assist with light housekeeping duties, including stripping beds and managing laundry services at night., • Hospitality: Prepare coffee for staff and guests, ensuring a welcoming atmosphere., • Maintenance: Perform minor clean-up tasks and manage garbage disposal during evening shifts.

  Immediate start!

  No experience

  Easy apply
• Addition Management

  

  Accounts Payable and Receivable Specialist

  2 days ago

  New York

  Job Description Position: AP & AR Coordinator Location: New York, NY (Fully Remote) Salary: $55K – $65 + Bonus Growing Non-Profit trade organization seeks a AP/AR Coordinator to join their team Responsibilities: · Process vendor invoices accurately and timely through Bill.com and related systems · Manage invoice approvals, coding, and payment processing workflows · Reconcile vendor statements and resolve discrepancies · Maintain organized AP records and documentation · Assist with month-end close activities related to payables · Generate and distribute invoices to customers/clients · Monitor incoming payments and follow up on outstanding balances · Apply payments and maintain accurate AR records in QuickBooks · Research and resolve billing discrepancies in a professional and timely manner · Maintain tracking spreadsheets, reconciliations, and operational reports · Support management with reporting requests and data analysis · Partner cross-functionally with operations, leadership, and external vendors/customers · Communicate professionally regarding billing, payment, and account inquiries · Participate in team meetings and support process improvement initiatives · Contribute to a collaborative and accountable remote work environment Qualifications · 3+ years of experience in accounts payable, accounts receivable, or general accounting support · Proficiency in QuickBooks (Desktop/Online) and Bill.com a plus · Advanced Microsoft Excel skills · Proven performance working in a remote environment required

• EqualAccess

  

  Accounts Receivable Specialist II

  1 day ago

  New York

  Job Description About the Opportunity EqualAccess is partnering with a vertically integrated real estate organization that owns and manages a large portfolio of residential and mixed-use properties across New York City. The firm operates with in-house accounting, property management, and operations teams and places a strong emphasis on financial accuracy, internal controls, and operational efficiency. We are seeking an Accounts Receivable Specialist to support high-volume invoice processing, vendor management, and payment operations within a fast-paced real estate environment in their affordable housind division. Position Overview The Accounts Receivable Specialist is responsible for processing invoices, managing vendor payments, and supporting month-end close activities for a multi-property portfolio. This role works closely with Property Accounting, Operations, and external vendors to ensure timely, accurate, and compliant financial transactions. This position is ideal for someone with strong attention to detail, experience in real estate or property accounting, and comfort working in deadline-driven environments. Key Responsibilities • Process a high volume of invoices across multiple properties and cost centers, • Review invoices for accuracy, proper approvals, and correct GL coding, • Maintain vendor records and respond to vendor inquiries professionally, • Prepare and process weekly check runs and electronic payments, • Reconcile vendor statements and resolve discrepancies, • Assist with month-end close and AP/AR accruals, • Support internal audits and ensure compliance with internal controls, • Collaborate with Property Accountants and Operations teams on invoice issues, • Maintain organized AR documentation and records Qualifications • 2+ years of accounts receivable experience, must have in real estate or property management, • Experience working with property management or accounting systems (Yardi required), • Proficiency in Microsoft Excel and general accounting software, • Strong organizational skills and attention to detail, • Ability to manage multiple priorities and meet deadlines, • Professional communication skills and customer-service mindset, • Location: New York, NY (on-site), • Employment Type: Full Time, • Compensation: $35-$40/hr Why EqualAccess EqualAccess partners with best-in-class organizations and supports candidates beyond placement. Every professional we place receives 3 months of post-hire coaching and career support, ensuring long-term success and growth. Job Types: Full-time Work Location: In person

• Addition Management

  

  Senior Billing Coordinator

  17 days ago

  New York

  Job Description Title: Senior Billing Coordinator Location: New York, NY (Downtown) Salary: $75,000 - $90,000 Essential Duties and Responsibilities Review, edit and generate client invoices for assigned billing attorneys; work closely with assigned attorneys and administrative assistants in order to achieve goal of producing invoices in accordance with the fully executed engagement letters, billing guidelines and/or outside counsel policies; process bills through our billing system and, if required, submit electronically via the designated 3rd party e-billing system. Primary responsibilities include: • Advise partners on existing client billing arrangements and assist with the monitoring/tracking of same., • Meet with assigned attorneys to review unbilled time and ensure that status comments are up to date., • Prepare bills based on the client’s requirements and provide appropriate documentation and exhibits if needed., • Submit invoices via electronic 3rd party e-billing system while meeting client requirements., • Perform bill audits, review BIM for accuracy and process bills into the billing system., • Research and respond to any attorney or client billing related inquiries., • Work with collections team to review and resolve unpaid invoices., • Follow-up with assigned billing attorneys when invoices are not returned for finalization. Education and/or Experience • Bachelor’s Degree preferred., • 5 years previous experience

• Longacre Group

  

  Accounts Receivable Specialist

  11 hours ago

  New York

  Job DescriptionDescription: We are seeking a dynamic and detail-oriented Accounts Receivable (AR) Specialist to join our financial team. In this role, you will be responsible for managing the full cycle of accounts receivable processes, ensuring timely collection of outstanding balances, and maintaining accurate financial records. Your expertise will support our organization’s financial health by applying strong accounting principles, utilizing various accounting software, and providing exceptional customer service to clients and internal stakeholders. This position offers an exciting opportunity to contribute to a fast-paced environment where accuracy, efficiency, and proactive communication are key drivers of success. Requirements: Key Responsibilities • Prepare and issue customer invoices accurately and on schedule, • Apply and post customer payments including ACH, checks, wires, and credit cards, • Maintain accurate customer account records and ledgers, • Reconcile accounts and research discrepancies or short payments, • Monitor accounts receivable aging and follow up on past-due balances, • Communicate with customers regarding billing questions and payment status, • Assist with collections efforts in a professional and timely manner, • Prepare AR reports and summaries for management review, • Support month-end close related to accounts receivable, • Maintain documentation in accordance with company policies and internal controls, • Assist with audits and special projects as needed Required Qualifications • High school diploma or equivalent required, • Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred, • 1–3+ years of accounts receivable or accounting experience, • Strong attention to detail and accuracy, • Ability to manage multiple priorities and meet deadlines, • Clear written and verbal communication skills Preferred Skills & Experience • Experience with accounting or ERP systems such as Yardi, AppFolio, and/or QuickBooks, • Proficiency in Microsoft Excel for reporting and reconciliation, • Understanding of invoicing, payment application, and collections processes, • Strong organizational and problem-solving skills, • Ability to handle sensitive financial information with discretion Key Competencies • Organization and time management, • Accuracy and attention to detail, • Professional communication, • Accountability and follow-through, • Team-oriented mindset Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid sick time, • Paid time off, • Vision insurance Work Location: In person