📢 Hiring: Front Desk Receptionist – Physical Therapy Clinic (Hicksville, NY) Our family-owned Physical Therapy Clinic in Hicksville, NY is looking for an experienced Front Desk Receptionist to join our friendly team. Full-time | Mon–Fri | 10:00 AM – 6:00 PM 🚉 Walking distance from the LIRR train station Core Responsibilities: Scheduling patient appointments Managing follow-ups and reminders Checking patients in and out Handling phone calls and patient inquiries Accurate data entry in WebPT Verifying insurance (if required) Supporting daily office workflow and organization What We’re Looking For: Honest, dedicated, and sincere work ethic Focused and reliable Team player with a family-minded attitude Willing to help with other office duties when needed Competitive perks offered. Further details will be discussed during the interview.

Position: Dance Studio Receptionist About Starry Ballroom Starry Ballroom is a premier dance studio in Manhasset, NY, dedicated to providing exceptional dance instruction and a welcoming environment for our clients. We offer a variety of private and group classes, and we host special events and parties. We are looking for a highly organized and detail-oriented individual to join our team and help ensure the smooth daily operations of our studio. Position Summary The Studio Operations & Administrative Assistant is a dynamic, hands-on role responsible for the day-to-day business operations of the studio. This position requires a proactive individual who can manage a variety of tasks, including opening and closing the studio, handling administrative duties, and ensuring our space is clean and inviting for all clients and instructors. The ability to work in English and Mandarin Chinese is a key requirement for this role Key Responsibilities/Daily Studio Operations: • Arrive early to open the studio, adjusting temperature, turning on lights, and setting up all necessary equipment (projector, sound system)., • Prepare the studio space for clients and instructors, including arranging refreshments and ensuring all areas are clean and well-maintained., • Manage end-of-day tasks, including cleaning common areas and bathrooms, turning off all electronics, and securely locking the studio., • Serve as the primary point of contact for clients and instructors, • Coordinate class schedules using Wechat, iMessage, and OpenPhone, confirming availability and updating the studio calendar on iCalendar and Wix., • Accurately track and document client class sessions, payments (cash, check, and card), and parking lot rentals using Excel and the Wix platform, • Manage client subscriptions and resolve any discrepancies in class counts, • Assist with the setup and cleanup of studio parties and events, including arranging food and beverages., • Create promotional graphics for events using Canva and manage communications with clients and instructors regarding attendance., • Proven experience in an administrative, operations, or customer service role, • Strong organizational skills and exceptional attention to detail, • Proficiency with Microsoft Excel and a willingness to learn new platforms (e.g., Wix, iCalendar, Wechat), • Excellent communication and interpersonal skills, • Ability to work independently and manage multiple tasks effectively

Great work environment for motivated candidates Medical Benefits, PTO & Union Holidays, 50 year family Business.

MMS Distribution is a fast-growing leader in the distribution of alternative products to convenience stores and tobacconists nationwide. We pride ourselves on innovation, service, and aggressive growth in a rapidly evolving retail market. Position Overview We are seeking a detail-oriented, highly organized Administrative Assistant to join our team. This role is critical in supporting our sales force and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, handle multiple responsibilities with ease, and play a key part in the continued success of our sales team. Key Responsibilities • Manage accounts receivable, including invoicing customers and tracking payments., • Coordinate travel arrangements for the sales force, including flights, hotels, and itineraries., • Provide administrative support to the sales team for day-to-day activities., • Assist with preparing sales reports, presentations, and customer documentation., • Maintain organized records of invoices, expenses, and travel logistics., • Serve as a communication point between sales staff, management, and customers. Qualifications • Previous administrative or accounts receivable experience preferred., • Strong organizational and multitasking skills., • Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • Detail-oriented with a strong sense of accountability. What We Offer • Competitive salary and benefits package., • Opportunity to grow within a rapidly expanding company., • Dynamic, team-oriented work environment., • A chance to directly contribute to the growth and success of MMS Distribution

Pay: $19.00 - $21.00 per hour Job description: Administrative Assistant - Full Time Monday- Friday 9am-5pm. A Prominent Real Estate Office, Laffey Real Estate is one of the largest family owned Real Estate firms on Long Island and Queens with 10 locations. Administrative assistant role includes many parts of the Real Estate Industry. This candidate will work with other leaders and team members in each of the business departments. About the Role Are you a highly organized and motivated individual with excellent administrative skills? Join Laffey Real Estate, one of the largest and most prominent family-owned real estate firms on Long Island and in Queens. With 10 locations, we are seeking a full-time Administrative Assistant to become a vital part of our team. In this role, you will be a key player, collaborating with leaders and team members across all business departments to help our firm operate smoothly and efficiently. What You'll Do: Act as the first point of contact for our office, managing phones and professional email correspondence. Maintain accurate records through meticulous data entry. Master our CRM system to support our client relations. Apply your strong decision-making and time management skills to a variety of administrative tasks. Who We're Looking For: The ideal candidate is a proficient professional with a solid command of technology and communication. Must be proficient in: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher), Microsoft 365, and Canva. Adept at using: Instagram and Facebook for business. Skills: Exceptional time management, organizational, and decision-making skills. Communication: Strong verbal and written communication is essential. Real estate experience is a plus, but not required—we will provide comprehensive training! Job Type: Full-time Benefits: Paid time off Work Location: In person

Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.

Looking for bilingual Spanish English speeding part or full time immediately