Executive Administrative Assistant
4 days ago
Novi
One of our Prominent Tier 1 Automotive Client is looking for a "Executive Administrative Assistant to Division President" role in Novi, MI. Job details: Job title:: Executive Administrative Assistant to Division President Duration:: 3-6 Months (Potential to extend longer) Location:: Novi, MI 48377 (ONSITE) Shift:: Would be working in flexible hours (i.e., working before 8am, after 5pm, and occasionally on weekends) Brief about the role: The Assistant to the President of Control Devices is a trusted partner and other C-Suite Leaders, proactively anticipating their needs at an exceptionally high level, and empowering the leaders to make their most significant contributions to the business. To support the leader’s initiatives, this individual ensures that administrative tasks and projects are executed with high efficiency, confidentiality, accuracy, and flexibility. This position requires a high level of independent judgment, managing day-to-day operations, and navigating complex issues while regularly interfacing with both internal and external stakeholders. This role will also provide support to a few other executives. Provides back-up support and coordination with the other Executive Assistants. Essential Functions • Completes a broad variety of tasks for C-suite leaders: managing an extremely active and dynamic calendar of appointments; completing expense reports; composing and preparing correspondences that are at times sensitive and confidential; arranging complex and detailed travel plans, itineraries, and agendas; creating/compiling reports, charts, presentations, and documents., • Works closely and effectively with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts with a sense of urgency for the issues taking place in the environment and keeping the leaders apprised and updated., • Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the ability to effectively lead the company., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures., • Technologically savvy with the ability to enthusiastically embrace and promote new technology., • Demonstrated ability to pull together creative presentations and other professional documents rapidly. Experience Preferred: • Associate’s degree in business administration or related field is preferred., • Proven experience of 7+ years supporting a senior-level executive., • Proficient with the Microsoft Office suite, including Word, Excel, and PowerPoint, with extensive knowledge of Outlook, and Teams., • Exceptional communicational skills, both written and verbal, with the ability to interact across multiple platforms globally with executive leaders and customers., • Ability to maintain high discretion and sensitivity with confidential personal and professional information., • Ability to foster a collaborative and supportive work environment, promoting open communication and a positive team culture., • Proven ability to multi-task and work well under pressure and deadlines., • Proven organizational skills and ability to effectively manage an executive's calendar, travel itineraries, and phone calls., • Technically competent in operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.), • Demonstrated ability to work independently and follow through on assignments with excellent attention to detail.