Project Accountant
hace 19 días
Opa-locka
Job Description Project Accountant Thornton Construction is a construction management firm headquartered in Miami, Florida. With over 25 years of experience, we specialize in bringing top-quality institutional, commercial, and residential projects to life. From new construction to renovations, we deliver personalized, professional, and cost-effective services that exceed our clients’ expectations. Overall Focus • Ensure all invoices are uploaded to paperless system and are properly coded and routed to the appropriate approvers., • Charge expenses to accounts, jobs and cost codes by analyzing invoice/expense reports., • Ensure vendors are paid in a timely manner., • Reconcile processed work by verifying entries and comparing system reports to balances., • Protect organization's value by keeping information confidential., • Monitor vendor accounts to ensure payments are up to date., • Responsible for supporting a positive, professional, team-oriented work environment., • Provides customer service and support to internal customers and vendors with respect to various accounts payable and related accounting inquiries, expense reports, etc., • Respond to inquiries from Senior Management team and Project Management.Accounting Duties, • Process and code invoices and subcontractor pay applications in paperless environment and route to appropriate personnel for approval., • Upload approved transactions to accounting software., • Work with project managers to ensure invoices are approved on a timely basis and all open transactions are processed within the appropriate accounting period., • Code and match invoices to subcontracts and purchase orders., • Maintain daily check log., • Pay employees by receiving and verifying expense reports and preparing checks., • Initiate and follow up on outstanding vendor compliance issues to ensure they are completed timely., • Prepare weekly check runs and subcontractor payment packages., • Communicate with project managers to verify vendors are properly paid when owner payments are received., • Send payment packages and communicate with subcontractors to acquire necessary documents for processing of payments (i.e. insurance requirements, waivers, billing procedures, etc.)., • Verify that releases or lien and other documents are in compliance with contract terms before releasing subcontractor payments., • Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment., • Verify vendor accounts by reconciling monthly statements and related transactions., • Reconcile credit card statements., • Correspond with subcontractors and vendors and respond to inquiries., • Gather backup and enter the monthly owner requisitions, manage the Accounts Receivable., • Process subcontractor change orders and monthly budget updates., • Work closely with Project Managers and Project Executives on all facets of project accounting., • Reconcile cost plus projects owner payment requisitions against ledger and make any necessary accruals before month-end closing., • Assist in the preparation of monthly journal entries., • Assist with month end closing.Qualifications, • Bachelor’s degree in Accounting., • Ability to adapt to different personalities and management styles., • Proficiency in Microsoft Office and Adobe Acrobat., • Good communication skills, both written and oral., • Bilingual (English/Spanish) preferred., • Familiarity with an automated Accounts Payable system., • Sage 100 software knowledge preferred., • Knowledge of paperless environment software a plus (pVault)., • Knowledge of Notice to Owner, Certificates of Insurance, and Lien Release procedures required., • Knowledge of AIA format billing procedures.Necessary Attributes, • Candidate must possess Thornton’s Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented., • Must be customer service oriented both internally and externally., • Effectively manage one's time and resources to ensure that work is completed efficiently., • Strong organizational skills; must be detail oriented and accurate., • Behavior and conduct exhibits a positive attitude and outlook on work, business relationships, goals/objectives and expected performance., • Ability to work in a fast paced, high volume environment, multi-task, and prioritize to meet deadlines by thorough problem solving., • Due to job complexities, must have patience to work through job challenges., • Due to independent nature of work, must be a self-starter, dependable on attendance and work schedules., • Able to exhibit a high level of confidentiality., • Ability to prioritize tasks, work effectively under stress, meet short deadlines and take direction. Direct Manager: Sr. Project Accountant Department: Accounting Direct Reports: None Classification: Exempt