Payroll Administrator
1 day ago
Lynnwood
Position Title:Payroll AdministratorDate Posted:04/17/2026Location:Lynnwood, WAPay Range:$33.65 - $40.87Application Instructions For over 100 years, UMC has solved the region's toughest mechanical challenges. From a small heating and plumbing shop in the early 1900s, we've grown into a leading full-service mechanical partner, offering preconstruction, design-build, energy, automation, fabrication, and facility services that remove complexity and let clients focus on what they do best. At UMC, our people are the foundation of our success. We invest in your growth through mentorship, leadership training, certifications, and education partnerships, creating an inclusive culture where hard work leads to long-term advancement. Join a team that values craftsmanship, accountability, and collaboration, and build your career here with the support to go further. Application Process: UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process. Benefits Summary: UMC offers a competitive salary and a generous benefits package, including: • Medical, dental, and vision insurance, • 401(k) plan with company match, • Health Savings and Flexible Spending Accounts, • Company-paid life and disability insurance (STD/LTD), • Paid Time Off (PTO) beginning at 120 hours annually for full-time employees, • Seven paid holidays plus one floating holiday, • Employee Assistance Program, • Professional development support and tuition reimbursement, • Employee referral program, • Wellness program and employee events Paid Time Off: Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees. Position Description Starting Hourly Wage: $33.65 - $40.87/hour; depending on experience Location: Lynnwood, WA Work Arrangement: Hybrid Classification: Non-Exempt Must be eligible to work in the U.S. - Sponsorship not available Position Overview: The Payroll Administrator is responsible for managing payroll processing for all employees. This role ensures payroll is completed accurately, on schedule, and in alignment with applicable federal, state, local, corporate, and union requirements. Key Responsibilities: • Process weekly payroll for administrative and union-represented employees, including salaries, commissions, benefits, garnishments, taxes, and other deductions., • Ensure payroll for field employees aligns with applicable union agreements., • Maintain and update payroll records to reflect new hires, terminations, and pay adjustments., • Accurately process garnishments and deductions and ensure timely payments in accordance with legal requirements., • Maintain up-to-date knowledge of wage, hour, and payroll regulations to ensure compliance., • Respond promptly and respectfully to employee payroll inquiries and resolve concerns efficiently., • Verify and enter 401(k) contributions and other payroll-related updates., • Review weekly new hire entries for accuracy and completeness., • Audit payroll reports and address discrepancies proactively., • Prepare and submit weekly payroll files to ADP for processing., • Review and submit weekly tax reports to ADP., • Assist employees with ADP access and troubleshooting., • Monitor the payroll inbox daily for updates or required changes., • Provide weekly payroll reports to the Payroll Supervisor., • Complete Affidavits of Wages Paid as needed., • Review and distribute certified payroll reports as required., • Support monthly trust reporting, reconciliation, and payments in accordance with union contracts., • Issue field layoff checks and bonus payments when necessary., • Assist with quarterly payroll tax reconciliation and filing., • Help prepare and distribute W-2 and 1095-C forms annually., • Respond to employment verification requests and prepare necessary documentation., • Support payroll-related audits by providing required information., • Demonstrate reliability and contribute to a stable, dependable team environment. Secondary Responsibilities: • Review quarterly tax filings (Forms 940, 941, Workers' Compensation, SUTA) prior to approval., • Prepare and upload annual W-2 files to ADP and coordinate timely employee distribution., • Update union wage rates in Viewpoint and supporting Excel tools., • Accurately process pay rate and benefit adjustments., • Maintain and track effective dates for union agreements and wage adjustments., • Oversee and update the "special rate" tracking spreadsheet., • Confirm prevailing wage compliance as needed., • Support both internal and external payroll audits., • Process wage upgrades for union apprentices as applicable., • Strong organizational and time management skills., • Effective problem-solving and critical thinking abilities., • Proficiency in handling numerical and financial data., • High attention to detail and accuracy., • Ability to work independently and collaboratively in a team environment., • Professional discretion when managing confidential information., • Adaptability to changes in systems, procedures, or regulations., • Capability to manage multiple priorities in a fast-paced setting., • Eagerness to learn and adopt new tools or technologies., • Proficiency in Microsoft Office (Word, Excel, Outlook)., • Solid working knowledge of payroll processes and compliance requirements. Preferred Education and Experience: • Associate degree or equivalent from a two-year college or technical school, or two (2) or more years of experience in payroll or accounting., • Experience working in a unionized payroll environment is strongly preferred., • Familiarity with Viewpoint Construction Software and ADP systems is a plus. Required Licensing and Other Certifications: UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs. EEO Policy: UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.
