Executive Assistant to CEO
hace 5 días
Bronx
Direct Reports: Office Manager, Bronx Office Manager, Atlanta About Destination Tomorrow Destination Tomorrow (DT) is a national grassroots LGBTQ+ organization founded in the Bronx, built on the principle that no individual should have to leave their neighborhood for necessary services. DT's mission is to move clients off the path of emergency care to one where they can grow, learn, and flourish by emphasizing economic, social, and mental empowerment through comprehensive educational, financial, and health programs, as well as housing solutions. As an expanding multi-site organization, Destination Tomorrow proudly serves the community across The Bronx, New York City; Atlanta, GA; and Washington, D.C. Position Summary The Executive Assistant to the CEO is a high-trust strategic operator responsible for helping the CEO manage priorities, maintain focus, and drive execution across a rapidly growing organization. Acting as the CEO’s right hand, this role serves as a central coordination point for executive prioritization, information flow, meeting preparation, and operational triage. The Executive Assistant helps ensure the CEO remains focused on the organization’s highest-impact work by proactively managing scheduling, filtering distractions, identifying risks, and driving follow-through on key priorities. This role also oversees office operations across locations and helps foster a disciplined, professional, and well-run organizational environment reflective of Destination Tomorrow’s growth and visibility. Core Responsibilities • Work with leadership to prepare agendas, briefing materials, talking points, and context for key meetings and engagements., • Facilitate full logistical preparation and setup, proactively ensuring a professional and seamless attendee experience., • Attend meetings as needed to document decisions, context, and CEO follow-ups., • Track CEO priorities, commitments, and unresolved issues to ensure visibility into progress, risks, and next steps., • Coordinate closely with Operations and Strategic Projects functions on broader organizational follow-through and governance processes., • Maintain visibility into key organizational initiatives to support CEO decision-making. External Engagements, Travel & Strategic Visibility • Plan and coordinate CEO travel, conferences, speaking engagements, and external meetings., • Partner with Development and PR support as needed to align engagements with organizational visibility, partnerships, and revenue development opportunities., • Support development of messaging, talking points, and briefing materials for speaking engagements, media opportunities, and public events., • Ensure all external engagements are strategically aligned, professionally coordinated, and operationally seamless. Communication & Information Flow • Serve as a trusted coordination point for the CEO, managing inbound requests and directing issues appropriately., • Help reduce unnecessary escalation and operational back-and-forth by resolving, redirecting, or routing issues efficiently., • Ensure the CEO has timely access to relevant information, updates, and materials needed for effective decision-making., • Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment., • Maintain awareness of organizational activities, emerging issues, and areas requiring CEO visibility or intervention. Office Management Oversight • Manage Office Managers across locations to ensure consistent, professional, and efficient office operations., • Elevate office standards to reflect a well-run, credible organization prepared for funders, partners, and VIP visitors., • Establish systems, regular meetings, transparency, and accountability to ensure offices operate cohesively and effectively., • Help foster a professional operational culture aligned with Destination Tomorrow’s growth and organizational goals Executive Operating Cadence & Event Coordination • Coordinate logistics and execution of the CEO’s operating cadence, including Town Halls, leadership meetings, 1:1s, offsites, site visits, and executive sessions., • Partner with leadership to maintain an annual cadence calendar that supports transparency, alignment, engagement, and organizational communication., • Coordinate end-to-end logistics including scheduling, agendas, materials, speakers, travel, venues, and technology., • Partner with cross-functional teams to ensure meetings and events are organized, purposeful, and professionally executed. Qualifications • 5–7+ years supporting a senior executive, CEO, Founder, or organizational leader in a fast-paced environment., • 1 – 2 years supervisory experience, managing administrative staff, • Independent, proactive, and resourceful individual with experience managing complex, high-volume scheduling and competing priorities while remaining calm under pressure., • Strong organizational, coordination, and problem-solving skills., • Demonstrated ability to operate proactively, independently, and with sound judgment., • Proven ability to anticipate needs, identify gaps, and drive follow-through without constant direction., • Executive presence and experience coordinating executive-level meetings, communications, and logistics., • High level of discretion and experience handling confidential or sensitive information., • Excellent written and verbal communication skills., • Ability to navigate sensitive interpersonal dynamics with professionalism, discretion, and sound judgment., • Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, project management platforms). Preferred Qualifications • Experience supporting senior executives in multi-site or scaling nonprofit organizations., • Familiarity with LGBTQ+, public health, housing, behavioral health, social services, and/or trauma-informed environments., • Experience operating in organizations with complex public-sector funding and compliance requirements., • Demonstrated success helping leadership teams stay aligned to priorities during periods of organizational growth or restructuring., • Experience coordinating high-profile external engagements including conferences, funders, public events, or media opportunities. What We Offer • Competitive annual salary of $85,000, • Robust medical, dental, and vision insurance, • Paid sick time and paid time off, • 401k program, • Opportunity to make an impact during a pivotal growth moment serving LGBTQ+ communities,, • Align your expertise with your values while supporting community-rooted services
