Office & Admin jobs in Menlo Park, California - Page 4Create job alerts

Nimble is a healthtech company on a mission to simplify access, understanding and management of healthcare. We are starting by building the largest, most loved pharmacy business in the world. We are a fast-growing, technology-first startup driven by perfecting the patient and pharmacist experience. Nimble fosters a culture of collaboration, open communication and deliberate action that allows us to face today's most exciting challenges head-on and grow incredibly quickly. Nimble is looking for a dynamic Recruiter to help engage and hire top talent across multiple teams, with a focus primarily on engineering. In this role, you will partner closely with recruiters, hiring managers, and engineering leaders to understand role requirements, proactively identify exceptional candidates, and grow strong talent pipelines. Your responsibilities will include candidate sourcing and engagement, partnering with hiring managers to build a pipeline of qualified candidates, and collaboration with hiring leaders throughout the interview process. This role is ideal for someone who enjoys active sourcing, is adaptable and resourceful, and thrives in a fast-paced environment. You will: • Proactively source and engage passive candidates for technical roles, • Partner with recruiters and hiring managers to understand technical skillsets and ideal candidate profiles, and execute accordingly, • Build talent pipelines through strategic sourcing, research, outbound campaigns, referrals, and online communities, • Track key sourcing metrics and share insights with the recruiting team to help improve processes, targeting, hiring velocity, and ideas for improvement, • Maintain accurate pipeline data within our ATS, • Coordinate with hiring managers to research and plan sourcing funnels, • Maintain a high engagement rate and provide an outstanding candidate experience What you bring: • Bachelor's degree, • 2-3+ years of sourcing or full cycle recruiting experience, ideally in a SaaS startup, high-growth tech environment, and/or agency setting, • Collaborative and startup mindset with the ability to partner closely with recruiters and hiring teams and hustle to get the job done, • Applicant Tracking System experience (ie. Lever, Greenhouse, etc.) and strong technical aptitude, • Excellent communication and time management skills, • Demonstrated experience managing through significant change/growth and delivering results, as well as staying flexible as priorities shift, • A team player, positive "can-do" attitude What's in it for you: • Compassionate and driven colleagues in a collaborative, high-impact environment, • Direct access to executives and a transparent company culture, • Rare opportunity to shape the future of healthcare and improve the lives of million, • The chance to work on something meaningful — your (grand)parents and (grand)children will understand and appreciate what you do, • Medical / Dental / Vision / 401K package that fits your needs, • Generous Vacation Policy - 15 days of paid vacation in the first year, then increases to 20 days after one year, • 11 Paid Holidays, • Work a hybrid schedule out of our HQ in beautiful downtown Redwood City At Nimble, we are dedicated to putting patients first and improving pharmacies across America. Join us on this exciting journey! Diversity, inclusion and belonging at Nimble: Nimble is building a diverse and inclusive work environment where we learn from each other. We pride ourselves on being an equal opportunity employer and welcome people of diverse backgrounds, abilities and perspectives.

Legal Administrative Assistant.Onsite, Direct Hire, Full-Time.K per year plus comprehensive benefits (medical, dental, vision, etc.LHH is working with a well?established law firm is seeking an entry?level Legal Administrative Assistant for an opportunity in Palo Alto.This role is ideal for someone i

Executive Assistant To SVP PS Strategy.We are seeking a highly experienced, proactive Executive Assistant to support the Senior Vice President (SVP) of PS Strategy based in Palo Alto.This role serves as a trusted partner to the SVPenabling operational excellence, protecting and optimizing executive

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

Concierge Position at Moldaw Residences.When you work at Moldaw Residences, you have a front-row seat to the amazing life stories of the wisest people on earth.What's more, you are part of an extraordinary company one that's investing in the future of senior living by investing in you.Be part of an

Administrative Resource Team Member.Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide.We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture

Equal opportunity employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Locations: Stanford Health Care. These principles apply to all employees: SHC commitmen

We are a very busy office and are looking for our next great team member.This busy insurance and financial services office has a passion to make a difference in the lives of others and better the community.We are an established, growth-oriented agency with a team of highly motivated individuals.We a

Executive Assistant To The CTO, Software.HP is a technology company founded on the belief that companies should do more than just make a profit.Having helped launch Silicon Valley decades ago, HP is making significant investments in technology innovation today across its diverse product portfolio to

AI-Forward Executive Assistant to the Co-Founder & CEO.Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California.This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and globa

Disabled veteran A veteran who served on active duty in the U.Secretary of Veterans Affairs, or was discharged or released from active duty because of a service-connected disability Recently separated veteran A veteran separated during the three-year period beginning on the date of the veteran's dis

Driven, with an entrepreneurial spirit.Resourceful, innovative, forward thinking and committed.At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!.Internal Communications staff updates, schedules, show list.Staff Scheduling coordinate w

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing

Flexible Schedule - As a Billing Administrator, you will: Monitor and review customer billing statements for accuracy and completeness; Process and reconcile payments received from clients; Respond to customer inquiries regarding billing issues and resolve them in a timely manner; Maintain accurate

Cardenas Markets - - Responsibilities: Stock, rotate, and organize items on shelves; Provide exceptional service and ensure the freshest product is available to customers; Address inquiries and assist customers with location items throughout store; Receive product deliveries and ensure accuracy of

The Office for Religious & Spiritual Life (ORSL) seeks an Office Assistant who will be part of our diverse ORSL team which supports the Stanford community by offering an array of year-round religious and spiritual events and programs. The position requires an understanding of, and commitment to, the

The executive assistant provides high-level administrative, operational, and client service support to attorneys, paralegals, and the trademark practice group leader in the firm's Silicon Valley office.This hybrid role requires three days onsite per week and supports trademark prosecution and disput

Executive Assistant to Co-Founder & President.Location: Palo Alto, CA (In-Office).We are seeking our first Executive Assistant to support our Co-Founder & President in a highly visible and strategic role at the center of a fast-growing organization.With over 600 employees and a 170-person go-to-mark

This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations.The role takes ownership of executives' c

Our client, a top-tier global law firm, is seeking a bright, driven and ambitious Legal Administrative Assistant to join their growing team in Palo Alto.

MV Transportation is seeking a dispatcher who works to direct the day-to-day route operations and report to the Dispatch Supervisors. One (1) year previous Dispatcher experience preferred.

A Communications Dispatcher receives emergency calls from the public requesting police, fire, medical, or other emergency service; determine priority, and dispatch police, or other emergency units as necessary and in accordance with established procedures.

Executive Assistant (Starlink).SpaceX is actively developing the technologies to make the future where humanity is out exploring the stars a reality, with the ultimate goal of enabling human life on Mars.Executive Assistant (Starlink).Starlink is revolutionizing global connectivity by deploying the

Executive Administrative Assistant.The Palo Alto office of Willkie Farr & Gallagher LLP is looking for an Executive Administrative Assistant to join the team.Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries.The ideal candidate will have

Job DescriptionSalary: Private Medical has spent the last 20 years creating a new category of concierge medicine private medicine by designing a system that honors the relationship between patients, physicians, and each member of the care team. Based in California, New York, and Florida our physician-led teams work in concert with our Gynecologist, Naturopathic Medicine Doctor, curated local specialists, elite medical centers, and specialists around the world, to provide relationship focused, evidence-based, longitudinal care to our members/patients and their families. Private Medical is, by design, privately held and free from any conflicts of interests. Overview: In this role you will work within a high-quality, highly communicative/collaborative, and team-based architecture to oversee the comprehensive health and well-being of patients. Physicians will participate in regular huddles with their team to proactively identify health care issues and orchestrate a plan of care with the assistance of their team and the support of an entire organization. In joining our membership-based practice, our Physicians have the unique opportunity to provide an unparalleled patient experience while enjoying the following: • Access to Gynecologist and Naturopathic Medicine Doctor within Private Medical, • Clinical autonomy to advise patients based on an understanding of the biology and their values, • Access to renowned academic medical centers and specialists around the world, • Continual communication and collaboration with trusted and respected colleagues, • Compensation arc for successful Private Medical physicians is at the top end for any primary care doctor and competitive with most sub-specialists, • Generous benefits, including flexible time off, health insurance, personal growth & development stipend, full malpractice coverage, and CME stipend, • Time flexibility whereby you create your schedule based on your patients needs and your commitments, • A group of 25 phenomenal colleagues (Internal Medicine, Pediatrics and Family Medicine physicians) situated in San Francisco, Menlo Park, Los Angeles, New York, and Miami who communicate and collaborate regularly What will you be doing in this role? • Establish and maintain long-term relationships with patients, • Manage chronic and acute illness and injuries, • Provide well checks and house calls, • Be available after-hours by phone for patient communication and care, • Track and review normal physical development as well as psychological well-being, • Establish an outstanding relationships with and lead a team comprised of a Registered Nurse and Patient Care Administrator, • Create personalized reports for patients to help them and the team navigate their health goals and care What are we looking for? • Education level: Graduate of four-year accredited medical school, • Medical Training: Complete residency in Internal Medicine, Family Medicine, or Medicine-Pediatrics program, • Preference: Work experience includes longitudinal primary care. Have trained or worked in an academic medical center, • Specific skills:, • Outstanding written and verbal communication, • Advanced computer literacy, primarily with iOS, • Experience with EHR-based medical record keeping, • Ability to work effectively with and through teams About you: • Proven track record of providing extraordinary patient care and customer service, • Enthusiasm in working in collaborative teams, • Excellent ability to multitask and work effectively under pressure, • High emotional intelligence and ability to create and maintain relationships, • Intellectual humility and the ability to communicate compassionately, • Licensed MD in the state of California, • Current BLS certification What's in it for you? • A competitive salary with room for growth, • 401(k) with a match (up to 3% of salary), • CME reimbursement, • Fringe benefits via reimbursement for work wardrobe and personal wellness and growth purchases (e.g., clothing for work, gym membership, fitness classes, wellness related purchases etc), • Robust health benefits with a variety of plan options. For our baseline medical, dental, and vision plans Private Medical covers 100% of premiums for the physician and their spouse (or domestic partner) and their dependents., • Generous time off to support physician work/life balance, • ...and most importantly more time to provide outstanding care for patients and work with great colleagues! At Private Medical, we know that a great experience for patients, physicians, and the entire team transpires when people from different geographies, religions, ethnicities, political affiliations, genders, abilities, and creeds engage in collaboration. It is vital that we remain curious and compassionate towards ourselves and others, that we celebrate the new perspectives diversity invites us to see, and that we learn and adapt to the influence of our community to foster a safe and collaborative space.

Job DescriptionSalary: $23-25 ABOUT US K&L Wine Merchants is widely recognized as one of the leading independent wine retailers in the United States. We offer a world-class selection of wine, spirits, and beer at four retail locations and through our website. We are a growth-minded company made up of a tight-knit team dedicated to providing excellent, knowledgeable service to our loyal customers. If you are seeking an exciting career and an all-access pass to the business and culture of wine and spirits, K&L Wine Merchants is the perfect match! WHAT WE'RE LOOKING FOR Were seeking energetic, enthusiastic individuals who can represent the K&L brand through our dynamic delivery service. In this position you will be responsible for delivering wine and spirits to our customers throughout the Mid-Peninsula 2-3 days per week, and will assist in our warehouse the remaining days. You will be the liaison between K&L and our delivery customers, ensuring orders are delivered accurately and during the correct time windows. If youre positive, hardworking, have a clean driving record and are looking to join a great company where you can build a career, we want to hear from you! BENEFITS • Medical/Dental/Vision insurance - K&L pays 100% of individual premium, • 401k plan, with company contribution, • 3 weeks of paid time off per year time off accrual increases at 5 years of service, • 8 paid holidays, • Generous product discount PRINCIPAL RESPONSIBILITIES • Deliver orders to customers using a company vehicle, • Follow designated routes and time schedules using a mobile device, • Verify recipient's proof of age for every delivery, • Provide courteous and consistent customer service, • Pack and organize delivery orders, • Load and unload vehicle safely, • Assist with general warehouse tasks as needed REQUIREMENTS • Positive attitude and willingness to learn, • 1+ years of professional delivery driving experience preferred, • Ability to work full-time Monday - Friday, 8:00am - 4:30pm, • Previous experience in customer service or warehouse positions a plus, • Good verbal and interpersonal communication skills, • Valid CA drivers license and a clean driving record, • Detail oriented and organized, • Must be able to work weekends, • Must have a clean driving record, • Must be able to lift and carry up to 50 lbs., • Ability to load, unload, and operate a hand truck, • Must be able to stand and walk up to 8 hours each day, • Ability to bend stoop, twist, and kneel frequently, • Previous experience with Office 365, shipping software, warehouse technology, and handheld devices preferred Join us at K&L Wine Merchants and be a part of a unique journey in the world of wine and spirits, where your expertise and passion will help shape the future of our company and the experiences of our loyal customers.

Executive Assistant To The Chief Executive Officer.The Executive Assistant will report directly to the Chief Executive Officer and serve as both a strategic thought partner and a highly trusted administrative lead.This role supports an accessible and engaged CEO within a mission-driven organization

The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be part of a team that is results-oriented, with a focus

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations.Our corporate headquarters, located in Warrenville, Illinois, houses the administrative and corporate

Assist office operation as needed.

Greetings! We have an immediate contract position with our direct client in Mountain View, CA.If you are interested and available, please respond with your resume ASAP and suggest some times when we can call you.Job Title: Office Receptionist.Our Workplace Department is a global team that supports w

Job DescriptionCompany Overview ID.me is the next-generation digital identity wallet that simplifies how individuals securely prove their identity online. Consumers can verify their identity with ID.me once and seamlessly login across websites without having to create a new login and verify their identity again. Over 152 million users experience streamlined login and identity verification with ID.me at 20 federal agencies, 45 state government agencies, and 70+ healthcare organizations. More than 600+ consumer brands use ID.me to verify communities and user segments to honor service and build more authentic relationships. ID.me's technology meets the federal standards for consumer authentication set by the Commerce Department and is approved as a NIST 800-63-3 IAL2 / AAL2 credential service provider by the Kantara Initiative. ID.me is committed to "No Identity Left Behind" to enable all people to have a secure digital identity. To learn more, visit . Role Overview We're seeking a Recruiting Operations Specialist to help build a hiring experience that is efficient, compliant, scalable, and candidate-centered. As a key partner to the Recruiting Delivery Team, hiring managers, and TA Operations leadership, you will help keep recruiting operations running smoothly from interview coordination through pre-employment readiness. This role combines operational execution, process governance, compliance support, and a strong focus on candidate experience. You will also help modernize recruiting operations through thoughtful use of AI and automation. The right candidate is highly organized, detail-oriented, trusted with sensitive information, and able to use AI as a practical skill to streamline workflows, improve quality, and drive stronger operational execution in a fast-paced environment. This opportunity is located onsite at ID.me's West Coast headquarters in Mountain View, California 5 days a week and is not able to be done remotely. What You'll DoDrive Interview Operations and Candidate Experience • Manage complex scheduling across panel, onsite, and executive interview loops while delivering a high-quality candidate and stakeholder experience., • Oversee interview logistics, including itineraries, calendars, interview guides, scorecards, candidate communications, assessments, and pre-employment steps., • Support candidate travel and related logistics as needed., • Use AI-supported tools to streamline coordination, improve communication quality, and reduce administrative effort while maintaining a high-trust, human-centered experience.Strengthen Recruiting Operations and Process Execution, • Support day-to-day Talent Acquisition Operations activities, including workflow coordination, documentation, and follow-through on key initiatives., • Create and improve templates, process documentation, and operational resources to support consistency, scalability, and execution quality., • Identify and implement process improvements that reduce manual effort, improve service levels, and enable more efficient ways of working., • Support TA Operations projects and initiatives, including tool rollouts, process updates, recruiting campaigns, and hiring surges.Maintain Process Governance and Data Quality, • Own the recruiting SOP library as the source of truth for operating procedures across the hiring lifecycle., • Keep process documentation current and support adoption of consistent best practices across the recruiting function., • Maintain ATS data accuracy and stage/status integrity, including required fields, dispositions, and workflow compliance., • Prepare and review recurring reports related to pipeline hygiene, screening turnaround times, operational performance, and program activity., • Use AI-enabled tools to support reporting and analysis by surfacing trends, flagging exceptions, and identifying data quality issues, while validating outputs for accuracy.Support Recruiting Programs and Onboarding Readiness, • Support recruiting initiatives such as early career hiring, university recruiting, veteran hiring, recruiting events, and hiring campaigns., • Assist with talent marketing and candidate communications related to events and nurture efforts., • Help coordinate onboarding and orientation logistics to create a smooth transition from offer acceptance through Day 1., • Support pre-employment immigration processes by track key milestones, required documentation, and case status to support hiring readiness and operational visibility.Advance Recruiting Operations Through AI, • Use approved AI-enabled tools to improve the speed, accuracy, and scalability of recruiting operations., • Identify opportunities to apply AI and automation to coordination, documentation, reporting, and communication workflows., • Apply sound judgment to determine when AI is appropriate and when a human-led approach is required, especially in sensitive situations., • Protect candidate privacy and confidential information in accordance with company policies and data protection standards., • Escalate tool issues, workflow gaps, or potential data risks to TA Operations leadership.What We're Looking ForRequired Qualifications, • Bachelor's degree required., • 0–2+ years of experience, including internships, academic projects, or entry-level exposure in recruiting operations, recruiting coordination, human resources, talent acquisition, sales operations or a related field, or equivalent practical experience., • Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment., • High attention to detail and strong standards for documentation, accuracy, and follow-through., • Strong written and verbal communication skills., • Experience handling sensitive or confidential information with discretion., • Ability to work independently within established processes while applying sound judgment., • Demonstrated AI fluency, including the ability to use AI tools to improve workflow efficiency, quality, and execution., • Successful completion of an AI skills assessment.Preferred Qualifications, • Experience with Greenhouse ATS and Google Workspace, including Calendar, Gmail, Docs, and Sheets., • Experience supporting recruiting compliance processes, including background checks, drug screening, audit preparation, or employment documentation., • Experience using AI-enabled tools to improve operational workflows, documentation, communications, or reporting., • Experience supporting recruiting programs such as events, early career hiring or hiring campaigns., • Comfort working with senior stakeholders and managing complex scheduling scenarios., • Familiarity with recruiting metrics such as pipeline health, funnel conversion, cycle time, screening turnaround, and SLA tracking. The annual base salary listed does not include a company bonus, incentive for sales roles, equity and benefits which will be determined based on experience, skills, education, relevant training, geographic location and role. ID.me offers comprehensive medical, dental, vision, health savings account, flexible spending accounts (medical, limited purpose, dependent care, commuter benefit accounts), basic and voluntary life and AD&D insurance, 401(k) with company match, parental leave, ability to participate in unlimited paid time off subject to the terms and conditions of the PTO policy, including 8 company wide holidays, short and long-term disability insurance, accident and critical illness insurance, referral bonus policy, employee assistance program, pet insurance, travel assistant program, wellbeing and childcare discounts, benefit advocates, and a learning and development benefit. The above represents the anticipated total rewards package for this job requisition. Final offers may vary from the amount listed based on qualifications, professional experiences, skills, education, relevant training, geographic location, and other job related factors. Mountain View, CA Pay Range$95,000—$110,045 USD ID.me is a full-time, in-office culture. Unless a specific job description explicitly states otherwise, all roles are on-site five days per week at one of our offices in McLean, VA; Mountain View, CA; New York City, NY; or Tampa, FL. Certain roles — such as field-based sales or other remote-by-design positions — may have different work arrangements as noted in their individual postings. ID.me maintains a work environment free from discrimination, where employees are treated with dignity and respect. All ID.me employees share in the responsibility for fulfilling our commitment to equal employment opportunity. ID.me does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. ID.me adheres to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, ID.me's policy is to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works. Upon request we will provide you with more information about such accommodations. Please review our Privacy Policy, including our CCPA policy, at id.me/privacy. If you provide ID.me with any personally identifiable information you confirm that you have read and agree to be bound by the terms and conditions set out in our Privacy Policy. ID.me participates in E-Verify.

Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer.Founded in 2012, Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its adv

A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.You'll be involved in preparing and reviewing paperwork, reports and facilitating the smooth flow and organization to the department.Other respo

About GMI Cloud GMI Cloud is a fast-growing AI infrastructure company backed by Headline VC and one of only six cloud providers worldwide to earn NVIDIA’s prestigious Reference Platform Cloud Partner designation . We operate 8 of our own GPU clusters across the U.S. and Asia, delivering a full spectrum of services from GPU compute service to AI model inference API solutions. As an NVIDIA Reference Platform Cloud Partner, our infrastructure meets the highest standards for performance, security, and scalability in AI deployments. We empower AI startups and enterprises to “build AI without limits,” providing everything they need to prototype, train, and deploy AI models quickly and reliably. The Role We are seeking a Senior Recruiter to join our team in Mountain View, CA. This is a high-visibility, hybrid role for a talent acquisition powerhouse who excels in a startup-energy environment. This is not a coordination-heavy role; it is a high-execution, hands-on position. You will be the sole driver of our US talent pipeline, requiring a candidate who can operate with extreme autonomy to deliver end-to-end results. Additionally, as a bridge between our US operations and global leadership, professional fluency in both English and Mandarin is required. Key Responsibilities • High-Autonomy End-to-End Recruitment: Take full, independent ownership of the hiring lifecycle—from initial intake and aggressive sourcing to high-stakes offer negotiation and closing., • Market Mapping & Headhunting: Proactively map the competitive landscape in GPU Cloud and AI Infra. You are expected to hunt top-tier passive talent from industry peers rather than relying on inbound applicants., • External Resource Mastery: Identify, vet, and manage US-based specialized headhunter agencies to amplify our reach for niche technical and sales roles., • Strategic Advisory: Serve as a talent consultant to leadership, providing real-time market intelligence on compensation, competitor movement, and talent availability in Silicon Valley., • Bilingual Communication: Act as the primary talent liaison, effectively communicating and collaborating with stakeholders in both English and Mandarin to ensure global alignment on hiring bars and culture fit., • ATS Architect: Partner with HR Operations to select, implement, and lead the setup of our ATS (e.g., Greenhouse, Ashby). You will define the workflows, interview kits, and data standards from scratch. Qualifications • Experience: 5+ years of full-cycle recruiting experience in high-growth tech (AI, Cloud)., • Independent Delivery: Proven track record of independent delivery in a fast-paced environment. You must demonstrate the ability to fill complex technical and GTM roles under tight deadlines with minimal supervision., • Language: Professional fluency in English and Mandarin is mandatory., • Technical Savvy: Deep experience hiring for Technical \Sales&Marketing\ and SA etc roles., • Systems Implementation: Practical experience setting up or optimizing an ATS and building scalable recruitment processes from 0 to 1., • Sourcing Prowess: Expert-level sourcing skills (Boolean, Github, specialized communities) and a hunter mindset. Preferred Qualifications • A background that combines agency headhunting with in-house startup scaling., • Deep roots in the Silicon Valley/Bay Area tech ecosystem., • Experience in the GPU, Data Center, or AI Infrastructure sector. Why Join GMI Cloud? • Impact: You are the founding member of the US TA function; your fingerprints will be on every key hire we make., • Silicon Valley Energy: Work from our Mountain View HQ at the epicenter of the AI revolution., • Growth: As GMI Cloud scales, your role and influence within the organization will grow exponentially.

A highly reputable Venture Capital Firm in Menlo Park, CA is seeking a polished and detail-oriented Junior Executive Assistant to join their team! This is dual role managing the front desk and office coordinator needs while also working with an EA team to support one of the firms top Partners and Chief of Staff with executive assistant tasks. This is a fantastic opportunity to collaborate with a highly experienced and dynamic team in a fast-paced, prestigious environment. The company fosters a team-oriented culture and offers top-tier benefits, competitive compensation, and performance bonuses. ***This is an onsite role with flexible hours and high potential for overtime. Responsibilities: • Greet visitors and serve as the first point of contact at the front desk, • Oversee meeting room scheduling and logistics, catering, and equipment, • Manage vendors, supplies, inventory, and orders, • Assist with administrative tasks and office operations, • Support with internal events as needed, • Provide support to the Executive Assistant team, partner, and Chief of Staff, • Manage complex calendars and schedule appointments, • Assist with providing all meeting prep and materials and meeting logistics, • Arrange travel plans, accommodations, and transportation as needed, • Prepare correspondence, presentations, and research for meetings, • Support special events and project logistics, • Build and maintain relationships with internal stakeholders and external vendors Qualifications: • 2+ years of administrative support experience, • Bachelor’s degree required, • Warm, professional, and proactive attitude, • Strong written and verbal communication skills, • Exceptional attention to detail and organizational skills, • Self-starter with the ability to manage multiple tasks and deadlines Salary: $90,000-110,000, Depending on experience • Performance bonuses and comprehensive benefits package, • Opportunity to work within an elite, well-respected leadership team You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd. We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

We are looking for a temporary HR Generalist to join our team in Redwood City, CA. This temporary role serves as a strategic partner to leadership, aligning human resources initiatives with business objectives and supporting a high-performing, inclusive workplace. The HR Generalist supports workforce planning, employee relations, performance management, and talent development, while ensuring compliance with company policies and California labor laws. This role works with managers to drive engagement, resolve workplace issues, analyze HR metrics, and support organizational change initiatives that improve overall business performance. Pay Wage: $40 - $60 per hour Schedule: Monday - Friday, 8:00 am - 5:00 pm Perks & Benefits • Weekly paychecks, • Direct Deposit or Cash Card pay options, • Medical / Dental Insurance, • $40/hr - $60/hr Employment Type & Shifts • Temporary or Contract, • Full Time, • 1st Shift Job Responsibilities • Partner with leadership to align HR strategies with business objectives, • Support employee relations, conflict resolution, and performance management processes, • Ensure compliance with California labor laws and HR compliance requirements, • Drive engagement, inclusion, and organizational development initiatives, • Analyze HR data and metrics to inform decision-making, • Support and guide managers on best HR practices, • Assist with workforce planning and organizational change efforts, • Bachelor's degree in Human Resources, Business Administration, or a related field (preferred), • 2-5 years of HR experience, preferably in manufacturing, distribution, or industrial environments, • Working knowledge of California labor laws and HR best practices, • Experience with recruiting, onboarding, employee relations, and HR administration, • Strong communication, organizational, and problem-solving skills, • Ability to thrive in a fast-paced, high-volume environment, • Proficiency in Microsoft Office and HRIS systems Associate Requirements • Bachelors, • Background Check, • Must be at least 18 years old The hourly rate for this position is anticipated between $40.00 - $60.00 per hour. This range is a good-faith estimate, based on the shift you work and other considerations permitted by law. An employee's pay history will not be a contributing factor where prohibited by local law. In addition to monetary compensation, we offer medical, dental, vision, life, and more. More details about benefits can be found at ___. Staff Management | SMX is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, age, gender identification, protected veteran status, or any other characteristic protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at or 1-800-610-8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.

The Executive Assistant's primary responsibility is to provide administrative and coordination support to the President & CEO, including managing the CEO’s calendar, scheduling meetings, and supporting the effective day-to-day operations of the CEO’s office. The role supports Board governance processes, facilitates communication across the leadership team, and ensures effective follow-through on priorities. Executive Support Manage the CEO’s calendar, including scheduling, prioritization, and meeting logistics. Coordinate internal and external meetings, including agendas, materials, and follow-up actions. Draft routine communications and assist with meeting preparation. Manage CEO-related logistics, including travel, speaking engagements, and expenses. Assist with planning leadership meetings, staff meetings, and offsites. Utilize project management and workflow tools (e.g., Airtable, Asana, BoardEffect, or similar) to track tasks, manage priorities, and ensure timely follow-through. Coordinate with leadership team members, including the Chief of Staff, to support alignment on priorities and meeting readiness Board & Governance Support Coordinate Board and committee meeting logistics, including scheduling and materials. Support preparation and distribution of Board materials, including agendas and supporting documents. Take notes and track action items as needed. Maintain Board records and contact information, including updates in systems such as Salesforce. Partner with the Development team to maintain awareness of key stakeholders, including donors and partners, and ensure the CEO is prepared with relevant context to support meeting preparation and scheduling prioritization. Serve as a point of contact for scheduling and coordination with internal and external stakeholders. Communicate professionally with Board members, donors, and partners as needed. Qualities & Behaviors Organization & Time Management: Manages schedules and priorities with accuracy and attention to detail. Communication: Communicates clearly and professionally in written and verbal formats. Discretion & Judgment: Handles sensitive information with confidentiality and sound judgment. Proactivity & Initiative: Anticipates needs, takes ownership of tasks, and follows through with minimal direction. Collaboration: Works effectively across teams, including leadership and development partners • Adaptability: Responds effectively to changing priorities in a fast-paced environment. Qualifications and Skills Bachelor’s degree or equivalent experience 5+ years of administrative or executive support experience Strong organizational and time management skills Excellent written and verbal communication skills Ability to work independently and manage multiple priorities High level of discretion and ability to handle confidential information Experience coordinating across multiple stakeholders and supporting leadership priorities Preferred Qualifications and Skills Experience supporting senior leadership in a nonprofit or similar environment Experience coordinating Board or governance activities Experience using project management or workflow tools (e.g., Airtable, Asana, or similar) Experience with Board management platforms (e.g., BoardEffect) or similar tools Experience supporting donor-related activities or working with development teams Fully sponsored Medical, dental, and vision benefits Partially sponsored Health dependent costs Health Savings Accounts (HSA) with employer contributions 403(b) retirement plan with 1:1 employer matching Fully sponsored Life and Disability Insurance Employee Discounts in museum store and onsite cafe Equal Employment Opportunity At CHM, we believe that diversity and inclusion among our teammates is critical to our success. We provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, we will provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr

A leading charity organization in California is seeking an Executive & Governance Assistant. The successful candidate will manage diaries, support Board meetings, and coordinate with external stakeholders. This full-time, hybrid role requires effective communication and experience working with Boards. Ideal candidates should be people-oriented and able to balance priorities while managing confidential information. The position typically requires two days a week in the office. #J-18808-Ljbffr

The United States Postal Service (USPS) is seeking Mail Carriers and City Carrier Assistants (CCA) to deliver mail and packages to residential and business customers on assigned routes. Mail Carriers are responsible for sorting mail, loading mail and packages into delivery vehicles, driving or walking delivery routes, delivering mail to mailboxes and businesses, collecting outgoing mail, and maintaining delivery records. Carriers must work in all weather conditions and follow USPS safety and delivery procedures. This position typically pays $19 to $22 per hour to start for City Carrier Assistants, with career Mail Carriers earning approximately $22 to $36 per hour depending on tenure, plus opportunities for overtime pay, Sunday premium pay, holiday pay, and night differential pay. Mail Carriers are responsible for casing and sorting mail in the post office, loading delivery vehicles, delivering mail and packages, obtaining signatures for certified or registered mail, collecting outgoing mail, and completing delivery routes on schedule. Employees must follow USPS delivery procedures, safety regulations, and federal mail handling guidelines. Full-time career employees may be eligible for benefits including federal health insurance, pension retirement plan, Thrift Savings Plan (401k-style), paid time off, paid federal holidays, uniform allowance, and opportunities for advancement into supervisory or management roles. City Carrier Assistants may become career employees after a period of employment and receive full federal benefits.

Goodwill is seeking Store Clerks / Cashiers to assist with retail store operations, customer service, and processing sales transactions. Store Clerks are responsible for operating the cash register, handling cash and card payments, assisting customers with purchases, answering questions, stocking sh

The Role Are you ready for an exciting opportunity? The City of Palo Alto is looking for qualified candidates for the Public Safety Dispatcher II (Lateral) position. Possession of National Academy of Emergency Dispatch Emergency Medical Dispatch (EMD) Certificate. As the journey level in the Public

Start up hedge fund with offices in Menlo Park and New York City has a wonderful opportunity for a high energy candidate who wants to be part of a newly formed dynamic team.This position will support a small C Suite team with diversified tasks.Assisting in Office Management duties, i.Handle all admi

A data processing company is looking for a Junior Data Entry Operator to work remotely. The role involves inputting data from paper documents into digital spreadsheets, updating customer order statuses, and double-checking the accuracy of data entry. This position offers flexibility to work from hom

El Camino Real, Mountain View, CA, 94041, United States.Job Category Part-time, On site.

Title: Program Administrator – Customer & Executive Engagements. We are seeking a highly organized Program Administrator to support customer and executive engagement initiatives.

Our client, a growth equity firm, is seeking an experienced Recruiter to support full-cycle recruiting efforts for its Finance organization. This individual will play a key role in managing the end-to-end hiring process, partnering closely with hiring managers, and delivering a seamless and efficient candidate experience. This role is highly execution-focused and ideal for someone who can work independently, manage competing priorities, and drive recruiting processes forward in a fast-paced environment. The Recruiter will support searches across the finance organization, including roles such as VP of Finance, Director of Treasury, VP of Tax, and other accounting, FP&A, treasury, and tax-related positions. Please note this is a hybrid, 6-month contract role based in Menlo Park, CA. Pay will be $90-95/hr. Key Responsibilities: • Manage full-cycle recruiting across multiple open roles, from intake through offer stage, • Partner closely with hiring managers to align on role requirements, timelines, and candidate profiles, • Coordinate and schedule interviews with candidates and internal stakeholders, • Track and manage candidate pipelines within the applicant tracking system, ensuring accuracy and timely updates, • Serve as the primary point of contact for candidates, ensuring a high-quality experience throughout the process, • Support the offer process, including drafting offer letters and coordinating approvals, • Collaborate with external recruiting agencies as needed and help manage candidate flow, • Maintain clear and consistent communication with stakeholders on hiring progress and pipeline status, • Identify opportunities to improve recruiting processes and enhance operational efficiency Qualifications: • 5+ years of experience in recruiting coordination and/or full-cycle recruiting support, • Prior experience recruiting for corporate finance functions strongly preferred, • Strong experience managing interview scheduling and high-volume pipelines, • Experience partnering directly with hiring managers and cross-functional stakeholders, • Proficiency with applicant tracking systems (ATS), • Excellent organizational and project management skills with strong attention to detail, • Strong written and verbal communication skills, • Ability to handle sensitive and confidential information with discretion, • Comfortable working in a fast-paced, dynamic environment with shifting priorities Please submit your resume for consideration! You can use to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.